Colonial Soccer Club
Monthly Meeting Minutes
September 27, 2011
Page 1
Meeting was called to order at 7:40 p.m.
The following people were in attendance:
Board Guests
Andy Marin Bob O’Neill
Joe Hunter
Tom Jerin
George Sandcroft
Allan Corpus
Ivan Bell
Nick Liska
Mark Melvin
Debbie Miller
Renee Ebersole
Coaches/Coordinators
Marc Weinstein
Kathy Mahabee
Sandi Mansfield
Tim Marx
Colette Duffy
Special Issues
Referee schedules are still being worked out.
Coordinators should keep checking in with coaches on issues/problems.
CSC was informed by TD Bank that we do not have overdraft protection on our operating account. $175 in overdraft fees were assessed of which TD Bank refunded $70. CSC sincerely apologizes to anyone who received a check that bounced. Kris Kaufmann resigned as treasurer. Treasurer position is officially open.
New Website:
Renee mentioned Colorgraphics cd is available if we want team pictures for the new website. Board, coaches and coordinators are being asked to review pages for accuracy. Rob Brown submitted an invoice to club for $500 for website development. Discussion of Rob’s invoice ensued. Board agreed that Rob was not contracted for his work for the website therefore they do not believe they should have to pay his invoice. Renee will draft a letter to Rob explaining the board’s position.
Select Team:
Dawn is working on getting this up and running.
Colonial Soccer Club
Monthly Meeting Minutes
September 27, 2011
Page 2
Food Drive:
U12 Boys and Girls are hosting the CSC food drive to benefit Colonial Neighborhood Council. All teams are being asked to put together 3 grocery bags of food and bring them to the drive on October 16. Food drive, Bill Lapp Festival and Union Player appearance will all be happening on October 16 at Victory Fields.
Who is Bill Lapp? Bob O’Neill will help draft a history to be added to the website.
Union Partnership Invoice is now due. Some concerns were raised that we did not utilize all the benefits of the partnership. The club got back approximately $2,000 from ticket sales. Invoice for next year is $8,233. All were in favor of doing it again for next year.
Standard Reports:
Recording Secretary – Renee Ebersole:
No report.
President – Joe Hunter:
Thanks to Bill Ruppenthal for attending ICSL.
Vice President Travel (open):
Travel stipends will be sent when bank issues are cleared.
Vice President Intramural – George Sandcroft:
Schedules need to be verified.
Technology – Allan Corpus:
No report.
Treasurer – (open):
Financial report submitted.
Director of Coaching – Andres Marin:
Keeper clinic is scheduled to begin Friday, October 14th. 90 minute sessions will run for 6 weeks. $70 per player. Players will pay half. There is an 18 player maximum.
Travel coaches have been requesting EPYSA training sessions. EPYSA summer camp money is still due to the club plus 2 training sessions. 1 session was used for tryout evaluations.
Chief of Referees – Ivan Bell:
Concerned have been expressed by parents mainly of 1st grade boys and 1st/2nd grade girls that they got such a late start. Unfortunately a coordinator was not found for those divisions until very late. It was suggested that maybe an email explaining the process should be sent to parents to avoid this in the future.
Colonial Soccer Club
Monthly Meeting Minutes
September 27, 2011
Page 3
Director of Fundraising – (open):
Picture day is complete. CSC social is scheduled for November 11th at Brittingham’s. More information will be sent out as it becomes available.
Director of Equipment – Tom Jerin:
Contact Tom if you need patches for your Columbus Day Tournaments. New goals have been delivered.
Director of Fields – Mark Melvin:
Rainouts are a mess. GPCC is still not playable for games. Most of GPCC lower field games are being moved to Victory 4. Still major issues with Victory 1 on Sundays due to conflict with field hockey. Coaches should bring their permits and the Whitemarsh Police phone number if there are issues. DO NOT LEAVE THE FIELD—CALL THE POLICE.
Registration – Debbie Miller:
No report.
Union Partnership – Nick Liska:
See above.
Coordinators:
No reports.
Coaches:
Women’s team dropped one team until spring.
New Business:
None.
Old Business:
None.
Good of the Game:
None.
There being no further business, the meeting was adjourned.
Subsequent Event:
In an email vote taken after the meeting, Debbie Miller was unanimously voted in as the club’s new treasurer.
