January 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, January 19th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Ivan Bell | Mo Cranney | Kristin Kaufman |
| Renee Ebersole | Kim Detweiler | Nick Liska |
| Joe Hunter | Roberto Khatchadorian | Sandi Mansfield |
| Mark Melvin | Bob O’Neill | Greg Nowak |
| Debbie Miller | Adam Schildt | Guests |
| Dennis O’Brien | Tara Busset | |
| John Wisniewski | Stephanie Jerin | |
| Ira Mazer | ||
| Jens Knudsen | ||
| Nick Smith | ||
| Annette Terry |
POSITIVE COACHING ALLIANCE
Carter Jordon from Positive Coaching Alliance introduced the company to the Board and discussed the company’s objectives and the services it could provide to the Club. Positive Coaching Alliance, through its partnership program, can provide workshops and other support to parents, players and coaches to help promote a positive educational and athletic organization and “to prepare young athletes for success in life on and off the playing fields.” Carter went into detail regarding what the workshops address and gave many examples of issues covered. He also discussed related fees. Joe Hunter tabled further discussion regarding a partnership arrangement until a later meeting.
BUDGET VOTE
A motion was made and carried approving the Club’s 2010 budget. Joe Hunter noted prior to the final vote that the budget provides for $85 intramural player registration fees, $175 travel player fees and $35 select team player fees.
UNUSED REFEREE MONEY
Joe Hunter noted that going forward; the Club will not pay referee fees for forfeited games. The fees will be the responsibility of the forfeiting coach.
2010 SPONSORSHIPS
Renee Ebersole noted that she did not expect the number of Club sponsors for 2010 to be any less than 2009. Renee also discussed our mass mailing list and noted that she had solicited prices from other vendors and could significantly reduce the cost of the mailings by changing vendors. Joe Hunter noted that if sponsorship continues to drop as it did in 2009, travel stipends may need to be reduced or eliminated to offset reduced income. Neither Joe nor Renee thought that would be likely. Renee agreed to help with the transition to a new Director of Fundraising.
BOARD NOMINATIONS
A motion was made and carried to open Board nominations. The following officer nominations were made:
| Officer Positions | Nominees |
| President | Joe Hunter |
| Vice President – Travel | Brandon Rost |
| Vice President – Intramural | OPEN |
| Director of Technology | OPEN |
| Secretary | Dennis O’Brien |
| Treasurer | Krissy Kaufmann |
| Director of Coaching | Jim Amon |
| Director of Equipment | OPEN |
| Director of Registration | Debbie Miller |
| Director of Fields | Mark Melvin |
| Chief of Referees | Ivan Bell |
| Director of Fund Raising | OPEN |
The following division coordinator nominations were made:
| Division Coordinator Positions | Nominees |
| Select Teams | Krissy Kaufmann |
| Kindergarten Coed | Nick Liska |
| BOYS | |
| 1st Grade | Shawn Coyle |
| 2nd/3rd Grade | Sandi Mansfield |
| 4th/5th Grade | Krissy Kaufmann |
| 6th/7th/8th Grade | Greg Nowak |
| High School | Dennis Stanton |
| GIRLS | |
| 1st/2nd Grade | OPEN |
| 3rd/4th Grade | OPEN |
| 5th/6th Grade | Stephanie Jerin (for division including 6th Grade) |
| 7th/8th Grade | OPEN |
| High School | OPEN |
Nominations will remain open via email until the elections in February.
PHILADELPHIA UNION PARTNERSHIP VOTE
After an extended discussion regarding the benefits of the partnership levels and the impact of the cost on the budget, a motion was made and not carried to enter into a partnership agreement with the Philadelphia Union. This and other alternative arrangements may be revisited at a future date.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter noted that he would be attending a meeting tomorrow night at Hope Lodge. The Friends of Hope Lodge are looking for alternative uses for their site and are interested in the possibility of the Club, as a local not for profit organization, using the space for fields. The Friends of Hope Lodge need to raise funds to offset lost revenue sources. Joe requested that additional Club representatives accompany him.
Joe also reminded the Board that 2010 Club registration will open March 15th and will be online via credit card only except for two walk-in registration events.
VicePresident – Travel (Joe Hunter for Brandon Rost) –Joe Hunter noted that Travel tryouts will begin March 27th(rain date March 28th) for all age groups except junior boys. Inter-county paperwork will be due by May 15th.
Vice President – Intramural (Dave Miller) – Not present, no report.
Vice President – Technology(John Wisniewski) – John requested that if anyone needs changes to the website, please contact him. Any significant changes will be discussed with Joe Hunter prior to implementation. Greg Nowak suggested highlighting the link to the risk management registration.
Treasurer (Joe Hunter – acting) – No report.
Director of Coaching(Jim Amon) – Not present, no report.
Chief of Referees (Ivan Bell) – Ivan discussed the current status of the Club’s referee pool, alternatives for holding a current year Grade 8 class, and how and when to reimburse the class fee to Club members that pass the course. Ivan proposed reimbursing a successful referee candidate 50% of the class fee and the remaining 50% when the referee completes refereeing three games. After an extended discussion among Board members, a motion was made and passed that successful referee candidates will be reimbursed 50% of their class fee upon passing the course and the remaining 50% after they have refereed or have been an “apprentice” to a referee for a minimum of two games. The timing of the Club’s Grade 8 referee course will be further discussed at a later date.
Director of Fund Raising(Renee Ebersole) – No report.
Director of Equipment(Debbie Miller) – Debbie had red and black samples of this year’s travel uniforms. Debbie gave her preliminary travel order to Angelo’s yesterday.
Director of Fields(Mark Melvin) – No report.
There being no further business, the meeting was adjourned at 9:02 PM.
February 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Monday, February 15th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Guests |
| Jim Amon | Michael Ciesielka | Jeremy Brodovsky |
| Renee Ebersole | Noreen Martin | Allan Corpus |
| Joe Hunter | Adam Schildt | Stephanie Jerin |
| Mark Melvin | Marc Weinstein | Thomas Jerin |
| Debbie Miller | Jens Knudsen | |
| Dennis O’Brien | Intramural Coordinators | Andres Marin |
| John Wisniewski | Krissy Kaufman | Eric Ritter |
| Nick Liska | Bill Ruppenthal | |
| Greg Nowak | Gene Sejda | |
| Dennis Stanton | Nick Smith | |
| Sarah Stear |
ANNUAL MEETING – ELECTION OF OFFICERS
Joe Hunter read the list of nominees and called for any additional nominations. A motion was made and passed to close the nominations for officers. A motion was made and passed to vote in the slate of nominated officers.
The following individuals were nominated and elected as officers:
| Officer Positions | Nominees Elected |
| President | Joe Hunter |
| Vice President – Travel | Brandon Rost |
| Vice President – Intramural | George Sandcroft |
| Director of Technology | Allan Corpus |
| Secretary | Dennis O’Brien |
| Treasurer | Krissy Kaufmann |
| Director of Coaching | Jim Amon |
| Director of Equipment | OPEN |
| Director of Registration | Debbie Miller |
| Director of Fields | Mark Melvin |
| Chief of Referees | Ivan Bell |
| Director of Fund Raising | OPEN |
A motion was made and passed to close the annual meeting.
ELECTION OF DIVISION COORDINATORS
Joe Hunter read the list of nominees and called for any additional nominations. A motion was made and passed that the Club officers vote in the nominated division coordinators.
The following individuals were nominated and elected as division coordinators:
| Division Coordinator Positions | Nominees Elected |
| Select Teams | Krissy Kaufmann |
| Kindergarten Coed | Nick Liska |
| BOYS | |
| 1st Grade | Shawn Coyle |
| 2nd/3rd Grade | Sandi Mansfield |
| 4th/5th Grade | Krissy Kaufmann |
| 6th/7th/8th Grade | Greg Nowak |
| High School | Dennis Stanton |
| GIRLS | |
| 1st/2nd Grade | Eric Ritter |
| 3rd/4th Grade | OPEN |
| 5th/6th Grade | Stephanie Jerin (for division including 6th Grade) |
| 7th/8th Grade | OPEN |
| High School | OPEN |
TRAVEL COACH NOMINATIONS
Joe Hunter called for nominations for travel team coaches. The following coaches were nominated. Nominations will remain open via email until the March meeting.
| Male Teams | Nominated Coach |
| U9 | OPEN |
| U10 | Adam Schildt |
| U10B | OPEN |
| U11A | Mo Cranney |
| U11B | Marc Weinstein |
| U12A | Jim Amon |
| U12B | Nick Smith |
| U13A | Joe Stanton |
| U13B | Jon Gatta |
| U14 | Craig Smith |
| U15 | OPEN |
| U16 | Joe Hunter |
| U17 | Michael Ciesielka |
| U18 | OPEN |
| Female Teams | Nominated Coach |
| U9 | OPEN |
| U10 | Roberto Khatchadourian |
| U11 | Brandon Rost |
| U12 | Kevin Willis |
| U13 | Roberto Khatchadourian |
| U14 | John Wisniewski |
| Female Teams | Nominated Coach |
| U15 | Bob McDade |
| U16 | OPEN |
| U17 | OPEN |
| U18 | Gene Sejda |
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter noted the Club is working with Hope Lodge to acquire more field space. The Hope Lodge logo/link has been added to the Club’s website. The Friends of Hope Lodge are looking for volunteers to help staff the Lodge as tour guides, etc. Volunteering at the Lodge will provide students with community service credits. Joe noted that he has his annual meeting with Plymouth Township on April 13th. Field use and wear and tear is expected to be an issue. Joe noted that travel teams will only be able to practice one night a week. Joe noted that Plymouth Soccer Club may be asked by the township for an $8,000 contribution to add drainage to the lower field. Last year’s grant from the township to the Club was $4,000. A comment was made to request grants from other local townships or jurisdictions.
Joe noted that he met with Beneficial Bank through Jim Amon and Beneficial noted that it would be more costly for them to provide the services the Club currently receives from TD Bank. No change will be made with our current banking arrangements at this time.
VicePresident– Travel(Joe Hunter for Brandon Rost) –Joe Hunter noted that Travel tryouts will begin March 27th(rain date March 28th) for all age groups except junior boys.
VicePresident – Intramural(George Sandcroft) – George introduced himself to the Board members and spoke briefly about his soccer background.
Vice President – Technology(Allan Corpus) – Allan introduced himself to the Board members and spoke briefly about his background.
Treasurer (Krissy Kaufmann) – Noreport. Joe Hunter noted that Krissy will have to go to our bank to sign the appropriate signature cards.
Director of Coaching(Jim Amon) – Jim briefly discussed the coaching courses he intends to present this spring and summer including a youth module and class “D” and “E” courses.
Chief of Referees (Joe Hunter for Ivan Bell) – Joe noted that Ivan is attempting to move-up the Grade 8 referee course from August to April this year. The Club will also sponsor the Grade 8 course every year instead of every other year.
Director of Fund Raising(Renee Ebersole as Interim) – Renee noted that she is providing a new mailing vendor an updated Club file and requested a sample of action pictures from Techvantics photographers.
Director of Equipment(Open) – No report.
Director of Fields(Mark Melvin) – No report other than all fields are snow covered.
Director of Registration(Debbie Miller) – Debbie noted registration will open March 15th. Travel players will not pay when they register and will be notified by email if they make the team. Payment will then be due in full. There will be two walk-in registrations. Intramural fees will be a three tiered schedule depending on how quickly members register. The fee will be $85, $95 or $115. Travel fees will be $175 and select fees will be $35.
DIVISION COORDINATORS
Eric Ritter and Stephanie Jerin introduced themselves and spoke briefly about their backgrounds.
TRAVEL COACHES
Michael Ciesielka updated the audience regarding the EPYSA Outdoor Cup requirements and opportunities. He also suggested that the Club should consider documenting travel coaches’ experiences in a Club handbook to share with new coaches in an effort to lessen the learning curve regarding division and tournament play.
Michael then spoke about the Club’s men’s program and the benefits it brings to the Club and community. Mike spoke about the program giving returning post college players as well as Club coaches and parents a place to play. A current issue facing the men’s program is the availability and use of field space. Joe Hunter asked Mike for a proposal of how to integrate the men’s program into the Club including how many coaches or parents currently play in the men’s program and what fees should be assessed to the men’s program and what services the Club will provide. Jens Knudson added that the men’s program is spreading the name of Plymouth Soccer Club throughout the area which helps draw youth players to the Club. There are also a growing number of Club teen players that practice with the adults to play at a higher level and learn from the adult players. Joe Hunter noted that it is important to integrate the women’s program into the Club also. There were additional comments from audience members.
Joe Hunter requested that Michael Ciesielka, Bob O’Neill, Kim Detweiler and Noreen Martin meet in a special meeting with Club officers to further discuss the issues.
NEW BUSINESS
POSITIVE COACHING ALLIANCE
Joe Hunter recommended moving forward with a partnership arrangement with Positive Coaching Alliance (see prior meeting minutes). Jeremy Brodovsky shared his experience with the program and recommended it. There were other positive comments from audience members. A motion was made and passed to engage Positive Coaching Alliance in a partnership arrangement this year.
EPYSA COACHES WORKSHOP
There is a link on the Club’s website to purchase online tickets for the March 6thworkshop to be held in Downingtown.
There being no further business, the meeting was adjourned at 8:43 PM.
March 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, March 16th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:45 PM.
Attending:
| Club Officers | Travel Coaches | Guests |
| Jim Amon | Mo Cranney | Chris Branscome |
| Ivan Bell | Bob McDade | Tim Marx |
| Allan Corpus | Bob O’Neill | Gene Sejda |
| Joe Hunter | Craig Smith | Nick Smith |
| Krissy Kaufmann | ||
| Mark Melvin | ||
| Debbie Miller | Intramural Coordinators | |
| Dennis O’Brien | Collette Duffy | |
| Brandon Rost | Nick Liska | |
| George Sandcroft |
TRAVEL COACH ELECTIONS
The following individuals were nominated and elected as travel coaches:
| Male Teams | Coach |
| U9 | Brandon Rost or Tim Marx |
| U10 | Adam Schildt |
| U11A | Mo Cranney |
| U11B | Marc Weinstein |
| U12A | Jim Amon |
| U12B | Nick Smith |
| U13A | Joe Stanton |
| U13B | Jon Gatta |
| U14 | Craig Smith |
| U15 | Tim Marx |
| U16 | Joe Hunter |
| U17 | Michael Ciesielka |
| U18 | OPEN |
| Female Teams | Coach |
| U9 | Chris Branscome |
| U10 | OPEN * |
| U11 | Brandon Rost |
| U12 | OPEN * |
| U13 | OPEN * |
| U14 | John Wisniewski |
| U15 | Bob McDade |
| U16 | OPEN |
| U17 | OPEN |
| U18 | Gene Sejda |
* Subsequent to tonight’s meeting, Roberto Khatchadourian accepted his nominations and was elected via email vote as coach of the Girls U10 and Girls U13 travel teams. Subsequent to tonight’s meeting, Kevin Willis accepted his nomination and was elected via email vote as coach of the Girls U12 travel team.
TRAVEL POLICY RESOLUTION
Following a discussion among Board members, a motion was made and passed modifying the travel policy regarding “playing up” as follows:
A. It is not club policy to allow players to play above their age group.
B. Should a player desire to play up, exceptions will be granted only if that player is dominant in his/her age group and would be capable of being a regular starter for the older team.
C. Players cannot play up on “developmental” teams.
D. The Vice President of Travel and Director of Coaching must approve any exceptions to the policies enumerated in Clauses A, B or C above.
E. If a player should tryout for two teams, “age pure” and “play up”, the coach of the “play up” team has first selection. For the avoidance of doubt, Clause D, above, does not apply in this situation. A member’s only appeal to a decision of the coach of the “play up” team is under the normally applicable appeals process under the bylaws of the club.
EASTERN PENNSYLVANIA YOUTH SOCCER ASSOC. (EPYSA) ROAD SHOW VISIT
As part of a “road show” tour of clubs under the EPYSA umbrella, Bob McDade (President – EPYSA) and Chris Branscome (CEO – EPYSA) spoke to the Board about the services EPYSA could provide to the Club, and to get a feel for what services EPYSA should be providing. Bob noted that since 80% of our Club is recreation players, there’s a need to focus on that population. Typically, the travel program gets most of the attention. Chris Branscome gave a brief overview of his history with Plymouth Soccer and the national soccer community. Chris discussed some of the areas that EPYSA is involved with including tournaments, ODP, providing insurance, coaching education, referee administration, TOPSoccer, finding grants, and working with local governments regarding field issues. Chris spoke about the importance of the recreational players. He distributed copies of a new coach’s handbook aimed at recreational coaches and noted additional materials available to coaches at little or no cost. Bob McDade noted the importance of the state coaches’ licensing program and how it helps retain adult volunteers in youth soccer. Jim Amon discussed contacting EPYSA to set-up coaching clinics. Overall, Bob and Chris wanted to communicate that if the Club has any needs or questions, EPYSA should be one of the first contacts for help. They also noted that EPYSA offices are relocating to Plymouth Meeting.
NO SIGNATURES FOR TRAVEL PLAYER PASSES
Starting this season, Inter-County travel player passes will no longer require signatures.
RISK MANAGEMENT
The risk management link on the Club’s website has been updated to register for the current year. All Board members as well as all adult volunteers are required to complete the risk management application. Please complete the application as soon as possible.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter announced that the men’s and women’s teams are now wholly part of Plymouth Soccer Club. Negotiations for field space will now be for all teams, not just youth teams.
VicePresident– Travel(Brandon Rost) –Brandon noted that Travel tryouts will begin March 27th(rain date March 28th) for all age groups except junior boys. Brandon asked that coaches come and help evaluate above and below their age groups. Volunteers are needed to help check-in players. World Cup Soccer will be helping from 9 AM to 12 PM to help with the younger age groups. The tryout schedule is listed on the Club’s website. All rosters are due to Brandon on May 1st and all paperwork is due May 15th. Rock league schedules are now available. Mo Cranney and Brandon discussed the optional Inter-County 8 vs. 8 format for the U11 age group.
VicePresident – Intramural(George Sandcroft) – George noted he’ll be working with Debbie Miller as registrations come in, to start forming the intramural groups.
Vice President – Technology(Allan Corpus) – Allan noted he’s updating the website links to 2010 applications as necessary. He is also updating the travel tryout schedule as he receives information from the coaches.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. The Board had no questions.
Director of Coaching(Jim Amon) – Jim briefly discussed the coaching courses he intends to present this spring and summer including a youth module and class “D” and “E” courses. He will also reach out to EPYSA for their help with coaching clinics.
Chief of Referees (Ivan Bell) – Ivan noted he is moving forward with scheduling a Grade 8 referee course in late April this year.
Director of Fund Raising(Renee Ebersole as Interim) – No report. Joe Hunter asked again for a volunteer to fill this position.
Director of Equipment(Open) – No report. Joe Hunter asked again for a volunteer to fill this position.
Director of Fields(Mark Melvin) – Contact Mark if you need fields for additional tryouts or scrimmages. In general, Saturdays will be more open for field space than Sundays.
Director of Registration(Debbie Miller) – Debbie noted registration will open soon. Debbie also discussed the travel registration process.
GOOD OF THE GAME
TOPSoccer registration is available this year online. Joe also discussed walk in registration dates and will discuss it again at the next meeting.
There being no further business, the meeting was adjourned at 8:50 PM.
April 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, April 20th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Guests |
| Jim Amon | Mo Cranney | Denis Bower |
| Allan Corpus | Tim Marx | Rob Brown |
| Joe Hunter | Bob O’Neill | Fernando DeSimone |
| Krissy Kaufmann | Adam Schildt | Renee Ebersole |
| Mark Melvin | Kevin Willis | Thomas Jerin |
| Debbie Miller | Sarah Stear | Alan Werther |
| Dennis O’Brien | Intramural Coordinators | |
| George Sandcroft | Colette Duffy | |
| Stephanie Jerin | ||
| Nick Liska | ||
| Sandi Mansfield | ||
| Greg Nowak |
ROB BROWN
Rob was introduced at the meeting and presented his plan to open an indoor sports facility in Conshohocken. The facility will have two touchline small sided fields that can be combined into a large field and party facilities and observation areas. Rob is interested in developing a relationship with the Club to facilitate providing indoor fields for travel and select teams and intramural use. Rob would like to provide a location for local players of all skill levels to play. The facility is yet unnamed and is planning on opening in November, 2010. Joe Hunter asked Rob to present a formal proposal to the Club when he has all the details established.
COLONIAL SOCCER CLUB CONTEST
Because of continuing confusion surrounding Plymouth Soccer Club’s relationship with Plymouth Township, the Club is progressing toward operating under its legal name, “Colonial Soccer Club”. To that end, Joe Hunter suggested that a contest be established to create a new logo to accompany the new Club name. Greg Nowak volunteered to establish guidelines for the contest as well as document some of the reasons for the name change. There was a general discussion among Board members regarding the benefits and drawbacks of the name change.
DICK’S WALK-IN REGISTRATION
Joe Hunter asked for volunteers to supply two additional laptops for the Dick’s walk-in registration scheduled for this Thursday, April 22nd. Joe also asked for additional volunteers to help with the registration.
SCHOLARSHIP COMMITTEE
Sarah Stear, from one of our women’s teams, volunteered to be a member of the Scholarship Committee. Joe Hunter is asking for two members from the women’s teams and two members from the men’s teams to serve on the committee. Joe reviewed the timeline for awarding the scholarships.
DIRECTOR OF EQUIPMENT
The Club is still in need of a volunteer to serve as Director of Equipment. Equipment and uniforms will soon be arriving and will need to be distributed. Mark Melvin noted that he will set-up the Coervers and make any needed net or goal repairs.
TURF ON GPCC
Mark Melvin volunteered to chair a committee to explore installing artificial turf on the lower field at Greater Plymouth Community Center. There was a general discussion among Board members about the cost for the turf and available funding sources. Joe Hunter noted that the cost would likely approach $500,000. Joe reported that the township stated that if the Club provides the turf for the field, the Club would have exclusive use of the field and receive any proceeds if the field is rented. Tim Marx volunteered to assist Mark.
CLUB EMAIL ADDRESSES
Joe Hunter requested that Allan Corpus make sure all Board members are using Club email addresses and not their personal accounts. Joe also asked Allan to increase the file size limits for selected Board members such as the Director of Registration/Administration.
TRAVEL COACH ELECTIONS
The following individuals were nominated and elected as travel coaches:
| Male Teams | Coach |
| U10B | Alan Werther |
| U17B | Dennis O’Brien |
| Female Teams | Coach |
| U12B | Denis Bower |
Joe Hunter read a series of questions from Brandon Rost to the candidates. The candidates answered the questions explaining their background, interest in coaching, and qualifications. The candidates left the room while the Board discussed the nominees. There were many favorable comments regarding the individuals. The candidates were unanimously elected.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter noted that he will have his annual meeting with Plymouth Township officials on April 29th. He will learn the status of this year’s grant at that meeting.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) – George noted he’ll be working with Debbie Miller as registrations come in, to start forming the intramural groups.
Vice President – Technology(Allan Corpus) – Allan noted if any travel coaches have updates to their web pages, please let him know. Joe Hunter noted that sponsor or other advertising is not allowed on travel team web pages. There was a general discussion regarding having pictures of youth players on the website. Greg Nowak suggested having a checkbox on the player registration page for a parent to indicate if they object to pictures of their child on the Club website.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. The Board had no questions. Joe Hunter noted that we received a draft of the 2009 Form 990.
Director of Coaching(Joe Hunter for Jim Amon) – Joe noted that Jim is in the process of scheduling the class “D” coaching course and three Positive Coaching Alliance clinics.
Chief of Referees (Joe Hunter for Ivan Bell) – Joe noted that Ivan has not yet scheduled the Grade 8 referee course. An email will be sent to Club members when the course has been scheduled.
Director of Fund Raising(Renee Ebersole as Interim) – Renee noted that the sponsor mailing is going out at the end of this week. Picture day is scheduled for September 25th. Plymouth Little League expressed an interest in sharing our new mailing list and vendor and splitting the cost with the Club. Joe Hunter noted we have four sponsors that have registered via the online registration process. Joe Hunter asked again for a volunteer to fill this position.
Director of Equipment(Open) – No report. Joe Hunter asked again for a volunteer to fill this position.
Director of Fields(Mark Melvin) – Contact Mark if you need fields for practices or scrimmages. Mark noted that we don’t currently have a permit for Victory turf and we should not be using that field, even if it is not in use. Joe Hunter noted that if a team is practicing in any other location other than our usual fields, contact him so he can have that location included on the Club’s insurance policy.
Director of Registration(Debbie Miller) – Debbie noted that we have 300 registered online so far.
TRAVEL COACHES
Mo Cranney noted that his team won the Far Post indoor league tournament. Mark Melvin noted his (Jim Amon’s) U11 team won the YSC Sports indoor league tournament. Tim Marx noted that he had 19 boys tryout for his U9 team. The team will be called the Union. Kevin Willis noted that the U12 girls will be switching to an 8 vs. 8 format and they will now have an “A” and “B” team. Joe Hunter reminded any coaches that are considering moving to the Delco league that they will be responsible for being their own representative for the Club. The Club will not otherwise have a Delco representative.
NEW/OLD BUSINESS
Dennis O’Brien gave the Board an update noting that the Whitemarsh Township Board of Supervisors recently approved lights on Victory 1 and 3 as well as a comfort station (rest rooms) at the location.
GOOD OF THE GAME
Stephanie Jerin told the Board of her positive experience helping out with her family at Hope Lodge. Several other families volunteered also. Joe Hunter noted that the Club needs to continue to volunteer at Hope Lodge if it wants to have access to potential field space there.
There being no further business, the meeting was adjourned at 8:35 PM.
May 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, May 18th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Ivan Bell | Roberto Khatchadourian | Colette Duffy |
| Allan Corpus | Tim Marx | Nick Liska |
| Joe Hunter | Kim Detwiler | Sandi Mansfield |
| Krissy Kaufmann | ||
| Mark Melvin | ||
| Debbie Miller | Guests | |
| Dennis O’Brien | Annette Terry |
SCHOLARSHIP COMMITTEE REPORT
Joe Hunter noted that the committee met the previous night. Three representatives from the women’s teams and one from the men’s teams are on the committee. The finalists were selected last night. Finalists’ interviews will begin next week. Joe reported the committee is on track to award the scholarship at the Club’s June meeting.
RESOLUTION FOR AGE PURE TRAVEL FOR U12 AND UNDER TEAMS
A resolution to amend the travel policy was presented to the Board stating that effective upon passing, players would not be allowed to “play up” on any U12 or younger team. Those teams will be age pure. Players that are currently “playing up” on those teams will be allowed to “play up” as long as they tryout and continue to be selected for that team. Following a discussion among Board members, a motion was made and passed to amend the travel policy. The travel policy will be updated on the Club’s website.
TURF COMMITTEE REPORT
Mark Melvin reported on the progress of investigating options for funding the installation of an artificial turf field at Greater Plymouth Community Center. State funds are not available this year. Tim Marx suggested meeting with contractors that install the fields to get a better idea of how much the field may actually cost. Mark is continuing to investigate options. The contractors may be able to identify other funding sources.
COLONIAL SOCCER CLUB CONTEST
Greg Nowak is continuing to establish guidelines for the contest as well as document some of the reasons for the name change. (See April minutes)
PART TIME PAID ADMINISTRATIVE ASSISTANT
Joe Hunter briefly discussed a proposal by Brandon Rost recommending the Club engage a part-time administrative assistant. Joe did not want to take any action on the proposal until Brandon was present for the discussion. In the interim, if any Board members have questions regarding the proposal, Joe suggested they email Brandon.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter reported that changing lights at Greater Plymouth Community Center lower field has been postponed until drier weather to allow heavy equipment to be on the field without causing damage to it. The Club will have a float in the Plymouth 4thof July parade. Township Day is July 25th. Joe noted that there were 24 registrations at the walk-in registration at the township building. He is planning on cancelling the Dick’s walk-in registration next year and only doing the township building open house walk-in registration. The Club will continue to do the family night at Dick’s Sporting Goods in August. Joe also noted that the Club tax return (Form 990) was successfully filed.
VicePresident– Travel(Brandon Rost via email) –See attached report at the end of the minutes.
VicePresident – Intramural(George Sandcroft) – No report.
Vice President – Technology(Allan Corpus) – Board officer email accounts are now in use. Allan noted if any travel coaches have updates to their web pages, please let him know.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. The Board had no questions.
Director of Coaching(Jim Amon) – No report.
Chief of Referees (Ivan Bell) – Ivan noted that the Grade 8 referee course will be held in August. He will need a check in July for the course. Joe Hunter noted that the course is now budgeted for every year. Joe asked Ivan to distribute emails to Club members announcing the course as soon as it’s scheduled.
Director of Fund Raising(Renee Ebersole via email) – Renee and Joe noted that we have 22 sponsors so far this year. That’s a very good number and hopefully an indication that the economy is improving. Renee noted that we saved $985 by switching mailing vendors.
Director of Equipment(Open) – No report. Joe Hunter asked again for a volunteer to fill this position. Debbie Miller commented on some of the responsibilities of the position.
Director of Fields(Mark Melvin) – Mark commented on the need to find someone to line the fields for the upcoming season. Victory Field 3 will probably be closed soon through August or September to allow the field to rest. Mark noted that Chestnut Hill College will be using Victory 1 extensively next fall and as a result, will reduce the Club’s access to the field.
Director of Registration(Debbie Miller) – No report.
GOOD OF THE GAME
Sandi Mansfield thanked the Board for donating items for a gift basket for a raffle at Ridge Park Elementary’s recent school carnival.
Joe Hunter commented briefly on having a TopSoccer division coordinator as a Board position and visiting some of the players at their monthly café at the high school.
There being no further business, the meeting was adjourned at 8:25 PM.
VP of Travel Report, May 2010 – Brandon Rost
ROCK SPRING LEAGUE
Rock Spring league has hit the halfway point and Plymouth teams are fairing ok in the league. Remember this is a great time for everyone to not only try new positions with players but also to meet neighboring teams that you can set up scrimmages with during the summer and fall months.
REGISTRATION
We need to push this week to get all of our travel players registered as soon as possible
PAPERWORK
We cannot get paperwork completely done by teams until the database opens for EPYSA (May 30th) but we can start getting some stuff from our teams to get a head start on it. We will have a quick turnaround on it as it will all be due June 14th. You can start getting your player cards together to turn in (boys will get them back since they are two year passes but need them to process team) and girls teams and new boy players will need to turn in old cards, birth certificate and photo for new cards. Coaches boys coaches are two year passes and girls coaches will need a new one. Also you can start collecting medical release forms from teams now too. The two things we need to wait on EPYSA for are 1. to print out two copies of our rosters and 2. to print out RG-6 forms then have the parents sign the forms we printed out. We cannot have them fill out blank ones they need to be the ones already filled in by EYPSA database and they will need to just sign them.
TOURNAMENT
Do you guys know which tournaments you are going to be playing in yet? If not please start planning your fall schedule. This will help us get you your stipends faster, parents planning accordingly, and we can get good rates on hotels if we book in groups. If you know which you are doing please let me know before you schedule so we can possible get discounts on games. The U11 girls are going to do Perlini Labor Day weekend and either Whitewater Classic in Wilkes Barre or the tournament in Danville for Columbus weekend. I will know 100 percent by Friday.
PARADE
We have got confirmation that we can have a float in the parade for Fourth of July. We are going to look to set up a truck and trailer and decorate it for the parade. Also we are going to ask players if they would like to ride on the float and also to follow behind throwing out to the crowd soccer balls and candy. If you are in town for the holiday please let me know so we can coordinate for the event. Also send out to your teams to see who would like to be in the Parade. I believe the parade is at noon and will run from township line road to the community center. Also we are going to need volunteers to help decorate the float. Most likely will be the 2nd and 3rd of July (Thursday and Friday).
PLACEMENTS
Final placements are due June 14thso unless you are unhappy with your current position you do not have do to anything. If you want to request playing up please write a letter stating why and we can submit to the competition committee.
WEBSITE
Remember you can start utilizing Allan to put stuff up on your team pages on the site….great area to recommend summer training to team, summer practice schedule and post your tournaments…etc.
June 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, June 15th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.
Attending:
| Club Officers | Travel Coaches |
| Jim Amon | Bob O’Neill |
| Ivan Bell | Sarah Stear |
| Allan Corpus | |
| Joe Hunter | Intramural Coordinators |
| Krissy Kaufmann | Stephanie Jerin |
| Mark Melvin | |
| Debbie Miller | Guests |
| Dennis O’Brien | Tom Jerin |
| George Sandcroft |
RESOLUTION TO MAKE THE TOPSOCCER COORDINATOR A PERMANENT BOARD POSITION
A motion was made and passed making the TOPSoccer Coordinator a permanent Board position.
RESOLUTION TO REMOVE THE RIGHT TO VOTE FROM ANY BOARD MEMBER WHO MISSES FOUR CONSECUTIVE MEETINGS FOR THE REMAINDER OF THE SEASONAL YEAR
A resolution was introduced to remove the right to vote for the remainder of the seasonal year from any Board member who misses four unexcused consecutive Club meetings. A motion was made and passed. Notification to the Club President or Secretary prior to a meeting is required to obtain an excused absence.
RESOLUTION TO PROPOSE AS AN ADDITION TO THE “AGE PURE” RULE, AND TO APPLY TO BOTH TRAVEL AND SELECT TEAMS: “EXCEPTION: IN THE EVENT THAT NO “AGE PURE” TEAM IS AVAILABLE FOR A PLAYER TO TRY OUT FOR, THAT PLAYER MAY TRY OUT TO PLAY UP UNTIL AN “AGE PURE” TEAM IS AVAILABLE.”
A resolution was introduced to amend the “age pure” wording in the travel policy as adopted at the previous meeting as follows: “Exception: In the event that no “age pure” team is available for a player to try out for, that player may play up until an “age pure” team is available. After an extended discussion among Board members, the motion was passed. The intent of the resolution as discussed by the Board members was that this amendment will be applicable to players that would be otherwise eligible to play on U9 through U12 teams. This amendment is not applicable to select teams since there is currently no written select policy.
JULY 4th PARADE
The Club is looking for someone willing to donate the use of a flatbed truck or trailer to be decorated for use as a Plymouth Soccer Club float in Plymouth Township’s 4th of July parade.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter reported that he is meeting with TD Bank tomorrow to see if they can provide lower credit card processing fees than our current provider, PNC Bank. Molly McTamney and James Garrison were this year’s Peter Hendrick Scholarship winners. Joe thanked the scholarship committee for their work. Joe noted that he and Mark Melvin will be meeting with Colonial School District’s Terry Yemm to discuss field availability and field use by other organizations. Joe requested and the Board passed a motion to approve spending $4,000 above the existing equipment budget for new goals for Colonial Middle School if necessary.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) – George discussed getting together with Debbie Miller and the Division Coordinators to start planning the intramural teams.
Vice President – Technology(Allan Corpus) – Allan noted if any travel coaches have updates to their web pages, please let him know. Joe discussed adding a “banner” service on the website to provide information during the world cup.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email and answered Board questions.
Director of Coaching(Jim Amon) – Jim has been in contact with Positive Coaching Alliance. They have a three step program to meet with Board members, coaches, and parents. The first meeting will be with the Board and that will take place at the July meeting. A coaches meeting is planned for the end of August and a parents meeting is planned for early September.
Chief of Referees (Ivan Bell) – Ivan noted that the Grade 8 referee course will be held in August. He will need a check in July for the course. Joe Hunter noted that some personnel changes have been made at EPYSA in the referee area.
Director of Fund Raising(Joe Hunter for Renee Ebersole) – Joe noted that we have 27 sponsors so far this year.
Director of Equipment(Open) – No report. Joe Hunter asked again for a volunteer to fill this position.
Director of Fields(Mark Melvin) – Mark briefly discussed limited progress investigating the turf field for the community center. Mark will continue to investigate funding. Joe Hunter noted that Bob McDade (EPYSA) wants to discuss funding with the Club. Mark is also investigating sources for lining the fields.
Director of Registration(Debbie Miller) – Debbie noted that we have 829 registrants as of tonight. Debbie also discussed some ideas regarding the formation of intramural divisions and teams and where divisions will play.
TRAVEL COACHES
Jim Amon noted that he has applied for his team to play in the Delco league. He is awaiting acceptance and division assignment. Joe Hunter noted that Craig Smith told him that John Deeves, a father of one of Craig’s players, passed away recently. Joe will send a sympathy card from the Club to the family.
NEW BUSINESS/GOOD OF THE GAME
Joe Hunter noted that August 14this Plymouth Soccer Night at PPL Park for the Philadelphia Union game that night versus Colorado. Nick Liska will coordinate ticket sales for the game. Nick will forward details to Joe who will forward them to Club members via email.
Hope Lodge is having free movie night July 30th. The movie will be “Night at the Museum.”
Sarah Stear noted that her women’s team placed 3rdin their division. Kim Detwiler’s team placed 1stin the division.
There being no further business, the meeting was adjourned at 8:55 PM.
July 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, July 20th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Jim Amon | Kim Detweiler | Colette Duffy |
| Ivan Bell | Roberto Khatchadorian | Stephanie Jerin |
| Allan Corpus | Nick Liska | |
| Joe Hunter | Tim Marx | Sandi Mansfield |
| Krissy Kaufmann | Sarah Stear | Greg Nowak |
| Mark Melvin | Kevin Willis | Guests |
| Debbie Miller | Andy Marin | |
| Dennis O’Brien | Dan Ellis | |
| George Sandcroft | Tom Jerin | |
| Rodney Saunders |
PETER HENDRICK SCHOLARSHIP PRESENTATION
Andy Marin from the Club’s Men’s teams and Sarah Stear from the Club’s Women’s teams presented Molly McTamney and James Garrison with their awards for this year’s Peter Hendrick Scholarship. Joe Hunter also presented the recipients with $1,000 checks to their respective universities and displayed an award plaque that will be on display in the Greater Plymouth Community Center.
POSITIVE COACHING ALLIANCE
Rodney Saunders, representing Positive Coaching Alliance, presented the “Leading Your Organization” module of the Positive Coaching Alliance program to the Board and guests. As the name suggests, this module is geared towards the organization’s leaders. Additional sessions will follow for coaches and parents. The training session lasted approximately 45 minutes. Participants were given a workbook to keep and Rodney’s contact information.
NOMINATION FOR TRAVEL COACH
Joe Hunter introduced Dan Ellis as a nominee for travel coach for the U16B Boys travel team. Dan briefly described his coaching background and experience with Springfield soccer. The Board unanimously approved Dan as coach for the U16B Boys team.
NOMINATIONS FOR SELECT COACHES
Joe Hunter noted that nominations open tonight for Select Team Coaches. No coaches were nominated tonight.
COLONIAL SOCCER CLUB CONTEST
Joe Hunter opened a discussion regarding the Colonial Soccer Club logo contest that was outlined in Greg Nowak’s memo emailed to the Board. A motion was made to accept Greg’s contest rules as amended per discussion by the Board. The motion was unanimously passed. The contest and rules as approved will be posted on the Club’s website and emailed to members.
INTRAMURAL DIVISION RESTRUCTURING
Due to limited registration numbers, the Club will be joining the Boys Rec and Girls Rec Divisions into a Coed Rec Division. It’s likely that these teams will play an 8v8 format. It’s anticipated that the 9th grade girls will not be included in this division and will instead be grouped with the 7th and 8th grade girls. Joe Hunter emphasized the need for a division coordinator for the 7th and 8th (and 9th) grade girls division.
STANDARD REPORTS
President(Joe Hunter) – Joe Hunter noted he received pricing to rent a boom truck to replace lights on the Plymouth Community Center field. Joe is trying to negotiate a lower price. Joe noted that reimbursements to coaches for tournament fees will only be made upon presentation of the coach’s cancelled check with a copy of the tournament application. There is no general stipend, only reimbursement of tournament fees.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) –No report.
Vice President – Technology(Allan Corpus) – No report.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. Joe Hunter discussed his meeting with TD Bank. By moving our credit card account to TD Bank from PNC, we will save over $300 in transfer fees. Joe proposed moving the account after registration closes (in the off season) to reduce potential problems created by the change.
Director of Coaching(Jim Amon) – Jim reiterated that there will be two more Positive Coaching Alliance sessions, one for the coaches and one for parents. There was a general discussion among Board members regarding the time and location of the sessions. Notification will be given to the members as schedules are confirmed.
Chief of Referees (Ivan Bell) – Ivan noted that the Grade 8 referee course will be held August 17th, 18th, 19th, 24th, 25th, & 26th, 6:30PM – 9:00PM at Plymouth Whitemarsh High School. Details will be posted on the Club’s website. Referee kits for interested participants will be ordered directly by the Club. Member reimbursement rules (50% upon course completion, 50% after refereeing 3 games) will be noted on the website.
Director of Fund Raising(Joe Hunter for Renee Ebersole) – No report. (Joe noted we had 27 sponsors last meeting).
Director of Equipment(Open – Mark Melvin acting) – No report. Joe asked again for a volunteer to fill this position.
Director of Fields(Mark Melvin) – Mark was looking for contact information for field lining resources. Mark noted Brandon Rost will send out requests for practice times. A & B teams will be scheduled for the same practice times. Joe Hunter noted that the younger teams will have the earlier time slots, the older teams will have the later time slots.
Director of Registration(Debbie Miller) – Debbie discussed the 4th& 5thgrade girls noting relatively low registration numbers. She discussed having them play an 8v8 format with appropriate sized goals. After a general discussion, the Board suggested that Debbie use her best judgment to decide the appropriate number of teams and players per team. The format will likely be 8v8. Joe Hunter also noted that the referee fees should be adjusted accordingly. Joe Hunter noted that we have 1,020 registrants as of tonight.
TRAVEL COACHES
Joe Hunter noted that 30 travel players have not yet paid their travel fees. There was a general discussion among Board members about system issues with Youth Leagues and some travel registration issues.
Kevin Willis noted U12 Girls successes at a recent 3v3 tournament. Two travel teams came in 1stand 2nd. A third (intramural) team also played well.
NEW BUSINESS/GOOD OF THE GAME
Nick Liska noted he will send out a final reminder for the August 14thPlymouth Soccer Night at PPL Park for the Philadelphia Union game that night versus Colorado.
There being no further business, the meeting was adjourned at 9:35 PM.
August 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, August 17th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Jim Amon | Sarah Stear | Eric Ritter |
| George Sandcroft | Mo Cranney | Stephanie Jerin |
| Allan Corpus | Mike Ciesielka | Sandi Mansfield |
| Joe Hunter | Bob O’Neill | Greg Nowak |
| Krissy Kaufmann | ||
| Mark Melvin | Guests | |
| Debbie Miller | ||
Greg Nowak was acting as club secretary.
NOMINATIONS AND ELECTIONS OF SELECT COACHES
The following coaches were nominated and elected to select coach.
Brandon Rost U-8 boys—-Leo Kelly U-9 Boys —-Tony Cafferty—-U-9 Girls
Dan Bussett U-12 Girls
These coaches were elected and approved subject to clearance on risk management.
President’s Report
Joe will be looking into directors and operators insurance through EPYSA based on a meeting he attended Joe reported that the club could save almost $900.00 a year getting it with EPYSA.
The club officers met outside the general monthly meeting and decided that once the lights are on at Victory it will be used at night for select teams only and that travel teams will now have GPCC .
The club officers also discussed the need for a website disclaimer. The club reserves the right to restructure the intramural divisions and travel program without consulting all the members to best suit the clubs needs due to low numbers.
Approved disclaimer:
Plymouth Soccer Club D.B.A. Colonial Soccer Club reserves the right to realign team groupings based on registration census. If a registrant is dissatisfied with the realignment decisions that member may seek a refund under the club’s refund policy.
Joe also reported that moving our merchant account to T.D. Bank will save the club approximately $580.00 a year in credit card charges.
Joe found a new supplier for the boom reach and rental lights. Hertz Equipment rental will give the club the boom reach to change the lights at GPCC for approximately $345.00 instead of United’s price of $1500.00. They also will provide the lights towers (based on availability) for less cost than United.
Joe called Coke-A-Cola and asked for the community give back department to ask for assistance in helping turf the lower field at GPCC. The person was on vacation.
VP of Intramural Report
George Sandcroft reported that the intramural division is on schedule and that the interaction between Whitpain and Plymouth’s high school rec co-ed league will be a go.
Director of Coaching
Jim Amon reported that the keeper clinic will start on August 27th at 7:00 pm on the upper field at GPCC and that the cost is $35.00. The training will be done by World Cup Soccer.
Positive Coaching Alliance will be giving a coaches clinic at GPCC’s amphitheater on August 31st at 6:30 pm coordinators are encouraged to get their coaches to attend.
Director of Fields
Mark reported the new field closer procedure for all fields. When the high school closes their fields all fields are closed. When GPCC is closed we will have to close the travel games. This will be posted on the website as early as possible for all bad weather. Do not call GPCC or the school district about field closings.
New Business
Mo Cranney reported that the U-11 boys took 2nd in the Council Rock tournament.
Joe Hunter reported that the U-15 boys won the championship at the Lititz Summer Showcase tournament and they experienced a tornado.
We have two entries in the logo contest.
Select fees this year are $35.00 and they get to keep the whole uniform.
The meeting adjourned at 8:45 pm
September 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, September 21st, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Jim Amon | Michael Ciesielka | Colette Duffy |
| Joe Hunter | Tim Marx | Stephanie Jerin |
| Krissy Kaufmann | Bob O’Neill | Nick Liska |
| Mark Melvin | Genet Mamo | |
| Debbie Miller | Guests | Sandi Mansfield |
| Dennis O’Brien | Renee Ebersole | Eric Ritter |
| George Sandcroft |
PICTURE DAY SCHEDULE ON WEBSITE
Joe Hunter noted that the Picture Day schedule for intramural teams is posted on the website under upcoming events and requested Division Coordinators to notify their coaches to review the schedule. Travel coaches should have scheduled their photos with Techvantics by now. If they haven’t they should do so as soon as possible.
CALIFORNIA PIZZA KITCHEN
Renee Ebersole (acting Director of Fundraising) reported on the Club’s success raising money through the recent dining event at California Pizza Kitchen. Twenty percent of the members’ checks were donated to the Club. The Club raised $650 through this event. The restaurant is also providing the Club with a door prize for the upcoming Beef & Beer.
SELECT COACHES AND FIELDS
Krissy Kaufmann presented a list of Select Coach candidates to the Board. After limited discussion among the Board members, a motion was made and unanimously passed to elect the following Select Team Coaches for the season:
| BOYS | |
| U8 | Brandon Rost |
| U9 | Leo Kelly |
| U10 | George Sandcroft |
| U12 | Barry Cohen |
| U14 | Alice Flint |
| GIRLS | |
| U8 | Mike Miller |
| U9 | Jeffrey Kropinski |
| U10 | Tony Caffrey |
| U12 | Dan Bussett |
| U14 | Nancie McFillin |
Regarding fields, Joe Hunter and Mark Melvin noted that time may have to be given-up on the upper community center field to allow Select Teams to practice on weeknights. The Select Team practices were scheduled for Victory Fields but the lights on those fields are not yet operational. Field space is available at Victory Fields on the weekends.
PLYMOUTH SWIM CLUB (POSSIBLE FIELDS)
Sandi Mansfield reported that a parent associated with Plymouth Swim Club approached her regarding Plymouth Soccer Club using some of their field space after the pool season closes on Labor Day. Joe Hunter emailed the parent that our Club would be interested using the fields. Joe and other Board members noted various positive aspects of using the space.
PSC HALL OF FAME
Joe Hunter noted that Allan Corpus contacted him proposing a Plymouth Soccer Club Hall of Fame. Joe discussed the idea of establishing a committee to look into the idea. Joe mentioned Bob McDade and Bob O’Neill as possible Hall of Fame inductees. Further discussion will be tabled until a later date.
FIRST TWO WEEKS (WHAT WORKS, WHAT DOESN’T)
Joe Hunter asked the Division Coordinators to comment on the first two weeks of the season. Comments were made regarding perceived field sizes and intramural coaches changing game formats (8v8 vs. 9v9, etc.). Joe noted that any issues with parents or coaches should be elevated to the Intramural Vice President or the Club President if necessary. Krissy Kaufmann discussed the need for a better player rating system to help equalize teams. A general discussion ensued regarding the merits of alterative evaluation methods. Joe Hunter reminded Coordinators that members of the Men’s and Women’s teams will help evaluate players or run clinics. George Sandcroft will get together with the Coordinators to gather ideas to help refine the player evaluation process. There was also a general discussion regarding sportsmanship at the intramural level with regard to coaches running-up scores.
STANDARD REPORTS
President(Joe Hunter) – No report.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) –George reiterated many of the comments noted by the Coordinators above. He also mentioned a video clip sent to him by a first grade parent regarding rough play on the field. The Board members that saw the clip did not perceive the foul to be intentional but at the same time, noted that the players should be instructed regarding the rules of the game. George and Joe Hunter also noted the success of and positive comments regarding the Coed High School Rec Division.
Vice President – Technology(Allan Corpus) – No report.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. Krissy answered Board member questions.
Director of Coaching(Jim Amon) – Jim noted that the Keeper Clinic is going well with about sixteen or seventeen paid participants. Jim discussed some training alternatives for next year. Jim also noted that from 6:00PM to 7:30PM on October 14th& 15that the Community Center, Chris Branscome from EPYSA will have national coaches present to train some local ODP coaches and EPYSA staff. Club coaches are invited to observe. Joe noted that EPYSA is also interested in helping us find funding for artificial turf for the Community Center lower field as well as the Club sharing the field with the association.
Chief of Referees (Ivan Bell) – No report.
Director of Fund Raising(acting – Renee Ebersole) – Renee mentioned a small fee for reserving Ridge Park School as a rain day location for Picture Day. The Beef & Beer is from 7:00PM to 11:00PM October 1stat Spring Mill Fire Department. Team baskets are in progress. Five sponsors still owe the Club their fees.
Director of Equipment(Tom Jerin) – No report.
Director of Fields(Mark Melvin) – Mark’s waiting to hear from the community center regarding the condition of the lower field. Mark also mentioned the need to get additional sandbags to secure the goals at Colwell Park. There was a discussion regarding the need for securing goals and general goal safety.
Director of Registration(Debbie Miller) – Debbie will close youth registration tomorrow. She asked the Coordinators to return any extra uniforms.
DIVISION COORDINATORS
Eric Ritter discussed problems with the soccer balls he received. Debbie asked him to return them to her for her to take a look at.
TOPSOCCER
Joe Hunter noted that the program is going very well. Participation in the TOPSoccer Division has tripled to 19 players.
TRAVEL COACHES
Michael Ciesielka discussed plans for the upcoming U17 season including planned tournaments and the possibility of only being able to roster one team if player numbers don’t support two teams. He should know within a week or so if there will continue to be two teams.
NEW BUSINESS/GOOD OF THE GAME
U11 Girls have a rain date for their car wash on September 25thfrom 10:00AM to 2:00PM at Barren Hill Fire Company.
Our Club now has a page on Facebook
Mark Melvin noted his daughter at Plymouth Whitemarsh High School was named Suburban One American Conference player of the week for September 11, 2010.
The Board unanimously approved a motion to place a full page advertisement in Plymouth Whitemarsh High School’s Soccer Book.
There being no further business, the meeting was adjourned at 8:35 PM.
October 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, October 19th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Ivan Bell | Mo Cranney | Colette Duffy |
| Allan Corpus | Roberto Khatchadorian | Stephanie Jerin |
| Joe Hunter | Tim Marx | Nick Liska |
| Tom Jerin | Bob O’Neill | Genet Mamo |
| Krissy Kaufmann | Sarah Stear | Sandi Mansfield |
| Debbie Miller | Alan Werther | Greg Nowak |
| Dennis O’Brien | ||
| George Sandcroft |
CHANGING BANKS
Joe Hunter reported the Club has changed credit card processing banks from PNC Bank to TD Bank. Our merchant account is already at TD Bank. Joe noted the move will save the Club hundreds of dollars annually in transfer fees. Joe noted that because of the move, our registration database will be closed starting October 24th. There are unprocessed or partially processed Junior players that must complete their registration and payment by that time.
OUR VENDORS
Joe Hunter reported that some coaches have been contacting our vendors directly regarding the status of their equipment or other item orders instead of going through the Club’s representative that purchased the items. All vendor contacts are to go through the appropriate Club representative. Joe also noted that Angelo’s Soccer Corner told him that any special orders placed before June will likely get filled timely. Between June and August, the store focuses on fulfilling uniform orders. Joe noted that orders placed through the Club receive the benefit of the Club’s sales tax exemption status. There was an extended discussion among some of the Board members regarding the resolution of uniform issues.
ELECTIONS IN FEBRUARY
Joe Hunter reported that elections for Club officers are in February. Please let him know soon if you’ll be returning to your position or are interested in another position.
RENTAL LIGHTS
Joe Hunter asked those present how long the rental lights will be needed at the community center. He also asked about the status of fuel for the lights. Krissy Kaufmann noted that the Select teams are practicing on that field. She will get back to Joe regarding when he can return the lights.
PLYMOUTH WHITEMARSH HIGH SCHOOL BOYS SOCCER SENIOR NIGHT
Joe Hunter reported that for Senior Night, October 20th, the High School is looking for two ball girls or boys for the Junior Varsity game and two ball girls or boys for the Varsity game. Any Club teams are invited to wear their uniforms and parade around the track that night.
STANDARD REPORTS
President(Joe Hunter) – Joe reported that he attended a meeting October 5that the Greater Plymouth Community Center. They asked about the status of installing artificial turf on the lower field. Joe noted he was working with EPYSA regarding the turf. Joe also reported that the Community Center will enhance their background checks on the presidents of the local organizations that use the facility. Joe also said some of the other presidents of sports organizations asked him if he would be interested in forming a sports association in order to share information.
The Club has been instructed to go through Shawn Mazey to schedule the use of Victory Fields.
VicePresident– Travel(Brandon Rost) –Distributed via email. See attachment to minutes.
VicePresident – Intramural(George Sandcroft) –George reported on a recent incident with a referee at a 4th& 5thgrade division intramural game. The referee was not a regular PSC referee and was there because no regular Club referees were available for the game. Ivan Bell noted the comments and will discuss the situation with that referee.
Vice President – Technology(Allan Corpus) – Allan reported that anyone wanting tournament results noted on the Club’s website please let him know. Also, if you want access to a team web page, please contact him.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. Krissy noted a classification correction that will be reflected in next month’s report. Krissy also requested that if you need funds disbursed, please email Joe Hunter first. He will then forward the approved request to her for disbursement. Greg Nowak noted that the actual overall receipts are very close to the budgeted amounts.
Director of Coaching(Jim Amon) – No report.
Chief of Referees (Ivan Bell) – Ivan noted a couple of issues but thought that overall, the referee duties were proceeding smoothly. If any issues arise, please contact him. Ivan suggested that we do not have a Grade 8 referee class in 2011. He believes there are an adequate number of referees for next season. Joe Hunter suggested we reevaluate the decision next year and that the course be moved to earlier in the year to avoid conflicts with high school soccer practices. Joe also suggested that if funds are allocated for an annual Grade 8 course and the Club decides to only sponsor the course bi-annually, that the excess funds be used to provide required referee continuing education. Dennis O’Brien suggested that Ivan contact the referees and suggest they consider joining a referee association such as the Delco Soccer Referee Association. Greg Nowak also shared an experience with his division regarding issues between his coaches and a referee and the successful resolution of the issues.
Director of Fund Raising(acting – Renee Ebersole) – Joe Hunter thanked Renee for organizing the Beef & Beer and noted the event raised $236 for the Club.
Director of Equipment(Tom Jerin) – No report.
Director of Fields(Mark Melvin) – No report.
Director of Registration(Debbie Miller) – Debbie noted the Women’s teams must be registered in the database by October 24th.
DIVISION COORDINATORS
George Sandcroft and Greg Nowak discussed some techniques they’ve used to manage games when teams are not evenly matched. Joe Hunter noted that as a result of the development of the TOPSoccer division, EPYSA has now designated the Club as a “provider for special needs soccer.”
TRAVEL COACHES
Tim Marx commented on the success of the U9 boys team. Mo Cranney noted success with his team and the U11 boys “B” team in a recent tournament and in league play.
NEW BUSINESS/GOOD OF THE GAME
Joe Hunter noted some of the actions (such as changing the domain name) that must take place as the Club changes its name to Colonial Soccer Club.
George Sandcroft and Krissy Kaufmann discussed a recent incident involving an altercation between two players in the 4thand 5thGrade Boys Division. Krissy spoke to both of the parents regarding the incident. Although one of the players apparently was involved in previous incidents, there was no formal record of the previous incidents. Joe Hunter noted that coaches must notify the coordinators and Club for record whenever such an incident takes place. There will be a further follow-up regarding the incident.
There being no further business, the meeting was adjourned at 9:00 PM.
VP of Travel Report
October 2010
Inter County
2 events coming up for more details on either please contact me.
Parkinson Walk
Sunday October 24th
12 – 6pm — Warminster Community Park
50thAnniversary Dinner – Saturday October 30that VE Clubhouse.
We have 2 tickets for anyone that would like to go. If you would like additional tickets please let me know and we can secure.
Results
If you have not already please turn in successful tournament results to add to our website and Facebook Page.
Representing Plymouth
Please remember when you travel to other clubs or tournaments to represent Plymouth in the up most fashion.
Tournaments
Do you need/have requested patches for your upcoming Thanksgiving Tournaments
Did you turn in a canceled check to receive your stipend from Plymouth Soccer for your tournaments?
Select Teams
Select teams are now practicing and will be sharing fields or utilizing the grids. Please show courtesy to them and also take advantage of opportunites to scrimmage with them at your age group. It will help with your teams and getting them ready for their tournaments.
Playing Year Round
Did you register for indoor yet if you are playing…please let me know.
Additionally start thinking about state cups. It is highly encouraged to register your teams for spring cups and get them in these competitive tournaments.
If you need more information on either please let me know and I can get it to you.
Mid Season Progress
| Team | Division | Record | Place |
| u9 boys | 2 | 4–0–2 | 1st |
| u9 girls | 3 | 1 –3–1 | 4th |
| u10 boys a | 1 | 4–2 | 1st |
| u10 boys b | 3 | 3–1–2 | 1st |
| u10 girls | 2 | 0–3–1 | 5th |
| u11 boys a | 1 | 6–1 | 1st |
| u11 boys b | 3 | 4–1 | 2nd |
| u11 girls | 2 | 5–0 | 1st |
| u12 boys a | DELCO – 4 | 5–0–1 | tied for 1st |
| u12 boys b | 3 | 2–1–2 | 3rd |
| u 12 girls | 1 | 3–2–1 | 2nd |
| u13 boys a | 1 | 2–2–1 | 5th |
| u13 boys b | 3 | 0–5 | 6th |
| u 13 girls | Elite | 3–0–2 | 1st |
| u 14 boys | 2 | 4–1 | 2nd |
| u 15 girls | Elite | 1–2 | 5th |
November 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, November 16th, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Ivan Bell | Kim Burke | Colette Duffy |
| Allan Corpus | Mo Cranney | Stephanie Jerin |
| Joe Hunter | Jon Gatta | Nick Liska |
| Tom Jerin | Roberto Khatchadorian | Sandi Mansfield |
| Krissy Kaufmann | Bob O’Neill | Greg Nowak |
| Mark Melvin | Nick Smith | Dennis Stanton |
| Debbie Miller | Guests | |
| Dennis O’Brien | Dan Fratantoni |
SUBURBAN SPORTS – DAN FRATANTONI
Dan Fratantoni from Suburban Sports Training Center spoke to the group, introducing himself and announcing the opening of their new indoor facility in Conshohocken. Rob Brown is also involved with Suburban Sports and has offered to become a volunteer with the Club. Dan described the facility and the services they intend to offer and noted that on December 18th, they will hold an open house where Club teams are invited to reserve time to try out the facility free of charge. Joe Hunter also discussed Suburban Sports becoming one of the Club’s sponsors. The Suburban Sports Training Center website is www.suburbansportstc.com.
REFEREES FOR U8 NEXT YEAR
Joe Hunter noted that as a result of incidents during U8 intramural games this past season, the Club is proposing supplying referees for U8 teams (specifically 1st Grade Boys and 1st and 2nd Grade Girls) next season. Several Board members voiced their concerns about adding referees. Some concerns included cost, availability of referees, and characteristics of the needed referees. There were also suggestions of having independent adult volunteers in lieu of referees. The cost of referees for these ages will be included in the budget for next year and effectively decided upon with the approval of the budget. Joe Hunter estimated the referees would be paid from $20 – $25 per game. There are approximately 9 games per week.
LOGO CONTEST
The Club officers met prior to tonight’s meeting and voted to narrow the new Colonial Soccer Club logo entries to 7 finalists. Joe Hunter will scan the 7 entries and forward the scans to the Board members. Board members are to vote for their top 2 entries. The entry receiving the highest number of votes will receive $250 as noted in the contest rules. Joe Hunter noted that if coaches wanted to begin ordering apparel (e.g. sweatshirts) saying Colonial Soccer Club they may do so, but we don’t have an official Club logo yet.
BUDGET COMMITTEE
Greg Nowak will chair the budget committee. Debbie Miller, Krissy Kaufmann, Dennis O’Brien and Joe Hunter agreed to volunteer for the committee.
HOLIDAY PARTY (DECEMBER 23RD)
A motion was made and unanimously passed to have the Club’s holiday party at Brittingham’s on December 23rd. Board members are encouraged to invite any Club members that have volunteered with the Club this year.
VICTORY LIGHTS
Mark Melvin noted there is a meeting pending with Colonial School District officials to discuss the Club’s use of the lights on Victory fields. There may be a charge to the Club to use the lights. If there is a charge, the Board will have to determine how or if the charge will be passed through to teams using the lighted fields.
EQUIPMENT NEEDS / STORAGE / CLEAN UP
Joe Hunter noted that U11 Travel Teams next year will play an 8v8 format. As a result, Miles or Caldwell Park will likely be needed for 8v8 travel games. The Board will have to determine if additional goals are needed. At this point it appears that there are options to address field and goal needs for the transition next year.
Mark Melvin will coordinate the collection of goals, coervers and any other field equipment now that the outdoor season has ended. Mark will send an email request for volunteers to help with the collection.
RIDGE PARK PTO
Sandi Mansfield requested that the Ridge Park PTO be allowed to set-up concessions at Club games as a fundraiser. After a discussion among Board members, it was decided that the PTO could run a concession stand as long as it did not put the Club at risk for violating any business license or business tax ordinances.
UNION PARTNERSHIP
Nick Liska discussed having the Club enter into a partnership agreement with the Philadelphia Union for the coming year. There are multiple partnership levels (and corresponding fees) that provide for various season tickets, special group ticket pricing, coaches clinics, player visits, etc. Nick Liska discussed the intangible benefits of having a Union player visit or having our players escort Union or visiting players onto the field at Union games. Nick believes the association with the Union will help instill a soccer culture in the youth players at our Club.
Joe Hunter noted that if the Board approves entering into a partnership agreement, it would be subject to there being a mechanism in place to ensure tickets and other benefits are distributed to Club members equitably. Nick agreed to submit a proposal outlining such a mechanism. There was also a suggestion that the tickets could be used for fundraising.
There was an extended discussion among Board members regarding the merits of the partnership and what partnership level would be appropriate. After discussion, a motion was made and passed approving attempting to budget for a Level 2 partnership agreement ($7,600) with the Philadelphia Union subject to a mechanism that will ensure tickets and other benefits are distributed to Club members equitably. The deadline for a proposal outlining such a mechanism is the Club’s December meeting.
U11 8V8
As noted above, U11 Travel Teams will play an 8v8 format next year.
RESPONDING TO COMPLAINTS AND DECISIONS OF THE BOARD (CORRECT STEPS)
Joe Hunter noted that he will no longer handle complaints coming directly to him that concern other areas of the Club (e.g. Travel or Intramural programs) until the complaint has been forwarded to the Board member responsible for that area and they have had a chance to address the problem or issue or feel they have to escalate the resolution.
STANDARD REPORTS
President(Joe Hunter) – Joe reported that the Plymouth Community Center approached him about having Plymouth Soccer Club take on the task of organizing the 4thof July parade. Plymouth Community Center would continue to fund the parade. Joe discussed somehow linking the parade organization to helping to raise funds to install artificial turf on the Community Center field. Joe requested that Board members forward any feedback regarding organizing the parade to him.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) –No report.
Vice President – Technology(Allan Corpus) – No report.
Treasurer (Krissy Kaufmann) – Krissy distributed the year to date budget vs. actual financial report via email. Krissy answered Board members questions.
Director of Coaching(Jim Amon) – No report.
Chief of Referees (Ivan Bell) – No report.
Director of Fund Raising(acting – Renee Ebersole) – Joe Hunter noted that Rob Brown from Suburban Sports Training Center is interested in volunteering for this position.
Director of Equipment(Tom Jerin) – No report.
Director of Fields(Mark Melvin) – No report.
Director of Registration(Debbie Miller) – Debbie and Kim Burke discussed some open Women’s team registrations.
DIVISION COORDINATORS
Sandi Mansfield had a question regarding player evaluations. Joe Hunter noted that George Sandcroft will be sending out information and if coordinators have questions they should email George. Greg Nowak discussed some ideas for rating new players coming into a division from a lower division. There was an extended discussion regarding the best ways to evaluate players.
TRAVEL COACHES
Mo Cranney noted his team won their division this season and are looking forward to playing in the Indoor State Cup tournament.
NEW BUSINESS/GOOD OF THE GAME
Joe Hunter noted how far some of his TOPSoccer players have come this season and how much they’ve gotten out of playing. He asked the Board members to look at the pictures of that division on the website when they get a chance.
There being no further business, the meeting was adjourned at 9:10 PM.
December 2010 Minutes
The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, December 21st, 2010 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.
Attending:
| Club Officers | Travel Coaches | Intramural Coordinators |
| Jim Amon | Mo Cranney | Nick Liska |
| Ivan Bell | Tim Marx | Greg Nowak |
| Joe Hunter | Bob O’Neill | |
| Tom Jerin | Guests | |
| Mark Melvin | Erik Hansen | |
| Debbie Miller | Crystal Baird | |
| Dennis O’Brien |
PHILADELPHIA INDEPENDENCE
Erik Hansen and Crystal Baird from the Philadelphia Independence women’s professional soccer team gave a presentation to Board members about opportunities for the Club to get involved with the Independence through their club affiliate program. The opportunities were very flexible depending on the Club’s needs and commitment level. Erik discussed possible Club nights or group (team) nights, teams playing at halftime, help with fundraising, etc. Erik noted he would like a response by February or March. Joe Hunter received promotional information and noted the matter would be discussed at a later Board meeting.
REQUEST FOR MEMBERSHIP
Annie Klaghorn requested Club membership. Since she was not present at the meeting to answer any Board questions, the membership request was tabled to a later date.
2011 BUDGET VOTE
The 2011 Budget was presented to the Board for a vote at the January meeting. There is no increase in member fees for 2011. There was a discussion regarding how the budget was developed and what some of the amounts represent. Joe Hunter noted that regarding 2010 actual expenditures, there are payments not yet reflected in the 2010 actual figures presented in the treasurer’s report and some 2010 invoices that have yet to be received.
PHILADELPHIA UNION PARTNERSHIP
As requested at November’s Board meeting, Nick Liska presented to the Board a list of ticket distribution ideas to address concerns for the equitable distribution of tickets if the Club enters into a partnership agreement with the Philadelphia Union. There was a general discussion regarding the benefits the Club players would accrue through the association with the Union. Those benefits include bringing professional role models to the Club, both at a player and coach level. There was also a discussion regarding the partnership level (regarding number of tickets) and possible seat locations.
A motion was made to amend the motion passed at November’s Board meeting to adopt Nick Liska’s ticket distribution ideas report as the framework for the final distribution guidelines, including benefits other than ticket distributions, to be developed and posted on the Club’s website. The final guidelines will be issued when the 2011 Philadelphia Union schedule is released. The motion was unanimously passed. As a result, the Club will enter into a Level 2 partnership agreement with the Philadelphia Union for 2011. The funds will be disbursed in 2010 as a 2010 expenditure. The partnering cost is not in the budget for 2011.
Greg Nowak reiterated that the guidelines should be posted on the website as well as the rationale surrounding the decision to enter into the partnership. If any members have questions regarding the matter, they should be directed to Joe Hunter.
POSITIVE COACHING ALLIANCE – 3 YEAR PARTNERSHIP
Joe Hunter reported that we have the opportunity to renew our partnership with Positive Coaching Alliance for 3 years, saving the Club 15% per year. Fees will be billed at the beginning of each year. Jim Amon noted that the partnership has had a positive impact on the Club this year. Mo Cranney noted that the PCA clinics are very helpful but it is difficult to get the members that would benefit most to attend. A motion was made and passed to approve entering into the 3 year agreement.
HOLIDAY PARTY
The Club’s buffet holiday party will be held at Brittingham’s Irish Pub on December 23rd at 7:00PM. The Board members agreed to an open bar for domestic wine and beer and cash bar for all else. Brittingham’s requested the Club have a guest list and noted that the Club would be responsible for the actions of the members.
INTER COUNTY SOCCER LEAGUE JUNIOR LEAGUE INCIDENT
Joe Hunter reported on an incident regarding unrostered players that took place Thanksgiving weekend during the ICSL Junior league play. The incident has been reported to ICSL. Joe noted that unrostered players are not insured and should not be playing on school district fields. Coaches should insist that referees check player passes. For any spring players that do not have passes, coaches should have signed Club waiver forms in their possession.
EPYSA DAY CAMPS PARTNERSHIP
Joe Hunter reported that EPYSA has requested that the Club partner with them with the goal of sharing field space to use for their summer day camps. EPYSA will recognize the Club at the camps as an affiliate. The camps will take place from 9:00AM to 5:00PM. EPYSA would like a decision by January.
LOGO CONTEST WINNER
Ray Hoy was the winner of the Colonial Soccer Club logo contest. He will be awarded his $250 prize at the holiday party. There were several late entries that were not eligible for the contest that will also be considered for the Club logo. A final decision for the logo has not yet been made.
STANDARD REPORTS
President(Joe Hunter) – Joe reported his desire to amend the Club’s bylaws and reduce the size of the Board. He noted that few travel team coaches and division coordinators regularly attend Board meetings and only 13 out of 36 Board members voted in the logo contest. Ivan Bell noted that there is a risk of having even fewer Board members attend meetings if the size of the Board is reduced. Debbie Miller suggested that if travel coaches do not attend a minimum number of meetings, they not be allowed to coach the team the following season. Joe also noted that he would like to limit the meeting lengths to one and a half hours, ending at 9:00PM.
VicePresident– Travel(Brandon Rost) –No report.
VicePresident – Intramural(George Sandcroft) –No report.
Vice President – Technology(Allan Corpus) – No report.
Treasurer (Krissy Kaufmann) – No report.
Director of Coaching(Jim Amon) – Jim reported on a recent EPYSA workshop he attended and had several positive comments about EPYSA.
Chief of Referees (Ivan Bell) – No report.
Director of Fund Raising(acting – Renee Ebersole) – No report.
Director of Equipment(Tom Jerin) – Tom noted that with the help of Mark Melvin and other volunteers, all field equipment is in storage for the winter. He also reported on a recent visit to Suburban Sports.
Director of Fields(Mark Melvin) – Mark also noted the field equipment has been stored for the winter.
Director of Registration(Debbie Miller) – No report.
DIVISION COORDINATORS
Joe Hunter noted the TOPSoccer division will be playing indoors this winter. He also thanked everyone for nominations for his recent EPYSA TOPSoccer award and for their support (especially from the U16 Knights) of the program.
TRAVEL COACHES
Tim Marx reported on the successful season his U9 boys team had. They won their ICSL division and their division in the Jack Walsh tournament.
Joe Hunter reported for Dan Ellis regarding Dan’s U16 boys junior team winning their division in the ICSL junior league.
NEW BUSINESS/GOOD OF THE GAME
No report.
There being no further business, the meeting was adjourned at 9:10 PM.
