2009 Meeting Minute Archives

January 2009 minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, January 20th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

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Club Officers

Ivan Bell

Renee Ebersole

Joe Hunter

Dave Miller

Debbie Miller

Bill Ruppenthal

Travel Coaches

Jim Amon

Dom Aprile

Roberto Khatchadorian

Bob O’Neill

Craig Smith

 

Intramural Coordinators

Joe Hahn

Jeff Levin

Mark Melvin

Greg Nowak

Dennis Stanton

Guests: Nick Liska,

A motion was made and adopted to accept the 2009 budget with no increase to fees for either travel or intramural.

Joe Hunter talked briefly on starting a Topps division for special needs athletes.

Debbie Miller talked about how important it was to have an open and close date for the database. Those dates will be March 15^th to July 31^st. Late fees and other items will follow.

A motion was made to open nominations:

Nominations are as of the time of the meeting:

Club Officers

President – Open
VP of Travel – Open
VP of Intramural Dave Miller and accepted
VP of Technology – Open
Treasurer – Jon Gatta
Director of Coaching – Jim Amon and accepted
Chief Of Refs – Ivan Bell and accepted
Director Of Fund Raising – Renee Ebersole and accepted
Equipment Director – Debbie Miller and accepted
Director of Fields – Mark Melvin and accepted
Administration/Registrar – Debbie Miller and accepted
Club Secretary – Dennis O’Brien

Intramural Coordinators

 

U-12F – Bob Blundin
U-14M – Greg Nowak and accepted
U-14F – Joe Hahn and accepted
Rec – Male Dennis Stanton and accepted
Rec Female – Jeff Levin and accepted and Gerry Moore

Renee Ebersole stated that the beef and beer will be October 2, 2009 at the Spring Mill Fire Company. Renee also reported that she needed the discount card count.

Debbie Miller asked if Joe Hunter could send an email to coordinators about returning the equipment. He agreed.

A motion was made and adopted to make David Meashey an Honorary Member of Plymouth Soccer Club. He will be honored at the April meeting.

The meeting adjourned at 9:35 pm

February 2009 Minutes

The annual and monthly meetings of the Board of Directors of the Colonial Soccer Club were held on Tuesday, February 17th, 2009 at the Plymouth Township Building on Belvoir Road, Plymouth Meeting, PA.

Attending:

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Club Officers

Ivan Bell

Renee Ebersole

Joe Hunter

Dave Miller

Debbie Miller

Dennis O’Brien

Bill Ruppenthal

Travel Coaches

Jim Amon

Dom Aprile

Mo Cranney

Kim Detweiler

Roberto Khatchadorian

Jens Knudson

Mark Levin

Bob O’Neill

David Stasak

Marc Weinstein

 

Intramural Coordinators

Mark Melvin

Greg Nowak

Guests: Nick Liska, Raymond Hoy, Brian O’Neill, Jim Melnick, Adam Schildt, Ed Robinson, Eric Patent, Peter Hendrick, Noreen Martin

ANNUAL MEETING – ELECTION OF CLUB OFFICERS

A motion was made to open nominations for Club officers. Nominations for Club officers are as follows:

President – Joe Hunter
Vice President of Travel – Brendan Rost
VP of Intramural – Dave Miller
VP of Technology – John Wisnewski
Treasurer – Eric Patent
Director of Coaching – Jim Amon

Chief Of Referees – Ivan Bell
Director Of Fund Raising – Renee Ebersole
Equipment Director – Debbie Miller
Director of Fields – Mark Melvin
Administration/Registrar – Debbie Miller
Secretary – Dennis O’Brien

A motion was made to vote in the slate of officers. The motion was seconded and so moved. A motion was made to close the annual meeting and so moved.

The general meeting was opened.

REALIGNING INTRAMURAL DIVISIONS

Dave Miller discussed changing the intramural team designations from the U designation (U9, U10, U12, etc.) to a grade based designation (1^st Grade, 2^nd Grade, etc.) to eliminate moving players between divisions to be to be with their classmates.

Dave also discussed realigning some of the boys age groups to allow for more teams and competition within intramural divisions. Dave proposed combining U9, U10 and U11 (3^rd, 4^th and 5^th grade) to make an elementary school group and combining U12, U13 and U14 (6^th, 7^th and 8^th grade) to make a middle school group. Dave is intending this realignment to result in a minimum of six teams per division. This change only affects the boys groups.

ELECTION OF INTRAMURAL COORDINATORS

A motion was made to open nominations for Intramural Coordinators. Nominations for coordinators are as follows:

U7 Boys – Open U8 Girls – Open

U8 Boys – Open U10 Girls – Open

3^rd, 4^th & 5^th Grade Boys – Open U12 Girls – Bob Blundin

6^th, 7^th & 8^th Grade Boys – Greg Nowak U14 Girls – Joe Hahn

Rec Boys – Dennis Stanton Rec Girls – Jeff Levin

Motions were made to close nominations for Intramural Coordinators and vote in the slate of coordinators. The motions were seconded and so moved. Dave Miller will notify Joe Hunter as coordinators are found to fill open positions. Joe Hunter will appoint these coordinators.

NOMINATIONS FOR TRAVEL COACHES

A motion was made to open nominations for Travel Coaches. Nominations for Travel Coaches are as follows:

Boys Teams	Nominated Coach
U9A Or B	Nick Liska
U9A Or B	Adam Schildt
U10A	Mo Cranney
U10B	Marc Weinstein
U11A	Jim Amon
U11B	Brian Shields
U11B	Ira Mazer
U12A	Joe Stanton
U12B	Ed Robinson
U13	Craig Smith
U14	Gene Sejda
U15A	Joe Hunter
U15B	Dave Stasak
U16A	Michael Ciesielka
U16B	Jeremy Brodovsky
U18	Marc Levin
Girls Teams	Nominated Coach
U9	Roberto Khatchadourian
U10	Brandon Rost
U11	Kevin Willis
U12	Roberto Khatchadourian
U13	Dave Miller
U14	Bob McDade
U15	Rob Miller
U16	Jens Knudsen

Nominations will remain open until the March Club meeting.

MATT DRIVER – TEAM DYNAMICS

Matt Driver spoke to the Board at length about opportunities for the Club to get involved with leagues he’s promoting, including the Youth Premier Soccer League (YPSL) and the Women’s Premier Soccer League (WPSL). Matt is involved with the Philadelphia Liberty Women’s Soccer team and their minor league affiliates. One of the minor league teams is expected to play at the Plymouth Whitemarsh High School facility this summer. Matt would like to integrate his organization into local clubs in an effort to promote women’s soccer, and to provide training and competition opportunities to local club players.

PROPOSAL TO FORM U8 BOYS TRAVEL TEAM

The Board discussed a proposal to form a Boys U8 travel team. After discussion among Board members, the Board voted against forming this team. Several Board members thought this age group would be better served through the Select Team training and tournament program.

2009 REGISTRATION

2009 Club registration will begin on March 15, 2009 and end on July 31, 2009. High School divisions may be left open longer if teams are not filled. There will be a one night walk-in registration at Dick’s Sporting Goods in Plymouth Meeting. Dates will be published on the website as well as through local outlets.

TOPSOCCER DIVISION

Joe Hunter spoke briefly again about forming a TOPSoccer division for special needs athletes in our community. The program will be listed on our website with contact information to determine the level of interest.

IRS FORM 990

Greg Nowak spoke briefly about the new IRS form 990. The new form requests significantly more information than the previous form and will likely require the Club to develop additional policies and procedures.

The meeting adjourned at 8:55 PM

March 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, March 17th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

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Club Officers	Travel Coaches	Intramural Coordinators
Jim Amon	Mo Cranney	Greg Nowak
Ivan Bell	Roberto Khatchadourian
Renee Ebersole	Marc Levin
Joe Hunter	Bob O’Neill
Mark Melvin	Craig Smith	Guests
Debbie Miller	Marc Weinstein	Nick Liska
Dennis O’Brien	Kevin Willis	Adam Schildt
Brandon Rost
John Wisniewski

TECHVANTICS

Nick Jushchyshyn from Techvantics Photography presented a proposal to the Board to provide additional photography services to the Club. Techvantics is proposing doing the team photos as well as action shots. Their services could preclude the Club from administering “Picture Day”. Techvantics was very flexible as far as how photo shoots would be scheduled, how prints could be ordered, and how pictures could be delivered. Further discussion was tabled at this time.

TRAVEL COACH ELECTIONS

The following travel coaches accepted their nominations and were elected by unanimous voice vote of the Board members present:

Male Teams	Nominated Coach
U9A	Adam Schildt
U10A	Mo Cranney
U10B	Marc Weinstein
U11A	Jim Amon
U11B	Ira Mazer
U13	Craig Smith
U15A	Joe Hunter
U15B	Dave Stasak
U18	Marc Levin
Female Teams	Nominated Coach
U9	Roberto Khatchadourian
U10	Brandon Rost
U11	Kevin Willis
U12	Roberto Khatchadourian
U13	Dave Miller
U16	Jens Knudsen

Prior to their election, Joe Hunter verified that the new coaches read and understood the travel policy and Club bylaws and that they intended to attend Club meetings and otherwise help out as required. They were also interviewed by Jim Amon, Director of Coaching, and other Board members.

SPECIAL ISSUES

Jim Amon noted that the travel policy only permits players to “play-up” a year if they are good enough to make the “A” team for that year. If a player does not make the “A” team, they are not allowed to “play-up” (e.g. on a “B” team) without the approval of the Vice President of Travel and the Director of Coaching.

Prearranging or preselecting a travel team is also a violation of the Club’s travel policy.

DICK’S WALK-IN REGISTRATION – APRIL 16^th

The Club will once again offer walk-in registration at Dick’s Sporting Goods at the Plymouth Metroplex. We need volunteers to help players select appropriate equipment. Dick’s will have discounts and “team packet” coupons.

TRAVEL TRYOUTS – APRIL 18^th

Travel tryouts are scheduled to begin April 18^th. Jeff Morris’s World Cup Soccer Academy will provide evaluators again. Travel coaches are requested to help evaluate players for the years adjacent to their team. Final rosters are due at the end of May.

STANDARD REPORTS

President’s Report (Joe Hunter) – The Club’s IRS Form 990 has been filed and the accountant’s year end review is complete. Regarding TOPSoccer, 8 children and 17 volunteers have expressed interest in the program. It’s anticipated that the program will run for 6 to 8 weeks starting in September. The games will be held at the Greater Plymouth Community Center using an 8 v 8 format.

Vice President – Travel (Brandon Rost) – If any teams are running successful fundraisers (50/50 raffles, etc.) and have some good ideas to share, please let him know.

Vice President – Technology (John Wisniewski) – If anyone has anything to add to the website, please let him know. Dave Miller requested a review of fonts used to try to standardize the look of the pages.

Treasurer’s Report (Eric Patent) – Beginning tomorrow, all account access will be changed to Eric from Jon Gatta (last year’s treasurer).

Director of Coaching (Jim Amon) – The Club will be sponsoring a coaches’ clinic in May to be presented by Jeff Morris and World Cup Soccer Academy. All coaches (travel & intramural) and those interested in becoming coaches are welcome. The Club will also sponsor a Class “E” coaching course in June. The course will be taught by George Severini in conjunction with EPYSA. The cost is $50. The Club will reimburse this cost if you are a member in good standing and successfully complete the course. Additional coaches and players training clinics are anticipated for the fall.

Director of Fund Raising (Renee Ebersole) – Renee noted that the sponsor plaques have been received and she will be distributing them. She is also working with the discount cards. The current year sponsor mailing is being prepared. Two sponsors owe money from last year.

Director of Equipment (Debbie Miller) – If anyone needs equipment, please contact her.

Director of Fields (Mark Melvin) – Mark is getting together with Bill Ruppenthal tomorrow night to transition into his Director of Fields duties. It has been suggested that the Colonial School District establish a master field schedule that’s accessible to various sports groups to help avoid recent field use conflicts.

Registration (Debbie Miller) – Debbie noted that fall registration is now open and available on the Club’s website.

TRAVEL COACH REPORTS:

Marc Levin noted that he is looking for referees for games in his league. Ivan Bell will look for referee resources.

Mo Cranney requested that in lieu of sporadic emails requesting volunteers for Club activities, consideration be given to assigning specific tasks to specific teams. Specific teams would be responsible for moving equipment, setting-up nets, policing fields, etc. Consideration should also be given for penalizing teams that don’t comply by withholding Club stipends. Several Board members agreed with this concept and responsibility lists will be looked into.

Their being no further business, the meeting was adjourned at 9:08 pm.

April 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, April 21st, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

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Club Officers	Travel Coaches	Intramural Coordinators
Ivan Bell	Ira Mazer	Joe Hahn
Renee Ebersole	Robert Miller	Jeff Levin
Joe Hunter	Adam Schildt	Greg Nowak
Mark Melvin	Gene Sejda
Dave Miller	Joe Stanton
Debbie Miller	Marc Weinstein	Guests
Dennis O’Brien	Kevin Willis	Nick Liska
Eric Patent
Brandon Rost

REVISIT PICTURE VENDORS

Renee Ebersole opened the discussion noting she had recently spoken to five photography companies. The companies offer similar, although not exactly the same, products. Renee selected the basic “memory mate” package to compare the companies’ prices. Joe Hunter discussed that in general, Club costs are increasing and incoming funds from sponsors and donations are likely to decrease due to the poor economy. As a result, Club photos need to be looked at as a possible fundraising source. There was a general discussion of having parents complete order forms and include checks versus online ordering. A combination of both was suggested. Renee emphasized the need to have complete team photos for the sponsors. There was a general discussion of having one company doing team photos and another doing action photos. There was a general discussion on what portion of the purchase price would go to the Club as a fundraising source.

After extensive discussions, the Board agreed that references would be checked for Colorgraphics (the company the Board is considering using for team photos) and final pricing would be obtained from Colorgraphics and Techvantics. Joe Hunter will send out the final pricing proposals via email for approval by the Board.

ELECTION OF REMAINING TRAVEL COACHES

The following travel coaches accepted their nominations and were elected by unanimous voice vote of the Board members present:

Male Teams	Nominated Coach
U12A	Joe Stanton
U14	Gene Sejda
U16A	Michael Ciesielka
U16B	Jeremy Brodovsky
Female Teams	Nominated Coach
U14	Bob McDade
U15	Rob Miller

CLUB OFFICERS

Club officers have met on several occasions outside of the regular board meetings to preliminarily discuss some issues to help reduce the length of discussions during the regular board meetings.

CLEAN-UP DAY – MAY 30^th

The Club is again participating in a Plymouth Township Park Clean-up Day. Our participation in this event will be another visible sign showing the value the Club brings to the township. It will also be an opportunity for our players to get involved in team building community service.

GPCC MEETING – APRIL 28^th

Joe Hunter will attend a meeting at the Greater Plymouth Community Center on April 28^th to discuss the Club’s use of the facility for the coming year. Among a variety of subjects that are likely to be discussed is the overuse of the Community Center fields. If we need to reduce playing and practice times at the Center, some teams (e.g. the men’s teams) will be moved to other locations. The Boys Rec teams will also need to be relocated because JFK Park will be closed this year for renovations. Other issues will be addressed as necessary.

TOWNSHIP DAY – JULY 25^th

Joe Hunter is looking for volunteers for this upcoming event.

RISK MANAGEMENT

Please complete this process if you are required to do so and have not yet done it.

STANDARD REPORTS

Vice President – Travel (Brandon Rost) – Inter-County noted that there will be Sunday games this year. Mark Melvin and Dave Miller noted field space appears to be available but proper scheduling between travel, intramural and adults will be important. Inter-County team placements have been published. Travel coaches should send notice to Brandon either agreeing or suggesting changes to their team’s placement. Travel tryouts have begun and appear to be going well so far. Teams will be set by May 31^st. If you are interested in summer training, let Brandon and Mark Melvin know so they can reserve field space.

Vice President – Intramural (Dave Miller) – Dave distributed an intramural report showing registrations so far. The numbers are not necessarily accurate at this point because travel players are still grouped with intramural players. The figures are updated regularly on the Club website’s home page. Some division coordinator spots are still open. There was some discussion about travel players playing in the Girls Rec division. This will be discussed further as the registration deadline grows closer.

Vice President – Technology (Joe Hunter for John Wisniewski) – There have been complaints about not getting directed to the correct website when Plymouth Soccer is “googled”. Our previous site has been updated to link to our new site if a user is directed to our previous site in error.

Treasurer’s Report (Eric Patent) – The treasurer’s report has been emailed to the Board members.

Director of Coaching (Brandon Rost for Jim Amon) – The Club will be sponsoring a Class “E” Coaching Course in June. The cost is $50. The Club will reimburse this cost if you are a member in good standing and successfully complete the course.

Director of Fund Raising (Renee Ebersole) – Renee noted that the sponsor mailing went out. If anyone knows of any other businesses to contact, please let her know. Two sponsors owe money from last year.

Director of Equipment (Debbie Miller) – If anyone needs equipment, please contact her.

Director of Fields (Mark Melvin) – Field space has been assigned for second tryouts. There was a general discussion that only players registered with Plymouth Soccer Club can play on fields during times assigned by the Club.

Registration (Debbie Miller) – Debbie noted that 519 players have registered as of today.

DIVISION COORDINATORS REPORTS:

Joe Hahn – U14 Female – Joe discussed funding select team tournament fees. The Club will fund one tournament per division per year.

TRAVEL COACH REPORTS:

Gene Sejda and Kevin Willis noted they are looking for additional players to tryout for their travel teams. Debbie Miller will make the intramural player data available to them to help identify potential players. Many of the other travel coaches reported good numbers during their tryouts.

Their being no further business, the meeting was adjourned at 8:49 pm.

May 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, May 19th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

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Club Officers	Travel Coaches	Intramural Coordinators
Jim Amon	Jeremy Brodovsky	Jeff Levin
Ivan Bell	Roberto Khatchadorian	Greg Nowak
Renee Ebersole	Jens Knudson
Joe Hunter	Marc Levin
Mark Melvin	Ira Mazer
Dave Miller	Adam Schildt	Guests
Debbie Miller		Nick Liska
Dennis O’Brien		Lisa & Doug Dresnin
Brandon Rost

MERCY SUBURBAN HOSPITAL

Dr. Matt Lewullis and Bob Wilson of Mercy Suburban Hospital provided a presentation to the Board of services they could provide and expressed their desire to establish a relationship with the Club. Dr. Lewullis is a primary care physician specializing in sports medicine. He works with Dr. Tim Amann, who is a sports medicine surgeon. These doctors are interested in bringing a higher level of sports medicine resources to our suburban area. They could offer a variety of services to the Club including: sports injury prevention workshops, training in basic first aid, training coaches in stretching and strengthening techniques, nutrition counseling, etc. Most services would likely be free of charge. They are requesting a link on the Club’s website to their site and suggestions from coaches to utilize Mercy for injuries. Further discussion was tabled at this time.

APPEAL HEARING

Mr. & Mrs. Dresnin filed an appeal related to a decision made by the Club under the guidance of the travel policy, that required their daughter to play on a team a year ahead of her age appropriate level, and not allow her to choose to play on a team at her age appropriate level. Greg Nowak acted as counsel and solicitor for the appeal. Joe Hunter read the section of the Club’s travel policy that was the basis for the decision to assign the player to the higher age level. After extensive discussion among the two travel coaches, Board members, and the player’s parents, the effected coaches and parents were asked to leave the room. Additional discussion took place among the Board members. Greg Nowak noted that the Board could vote to approve the appeal and allow the player to play on the age appropriate team. After additional discussion, Joe Hunter called for a vote to approve or deny the appeal. The vote was taken via secret ballot. The responses were tallied by Dennis O’Brien and Greg Nowak. The motion to approve the Dresnin’s appeal was carried.

SCHOLARSHIP COMMITTEE REPORT

Ira Mazer noted that the final interview process for this year’s scholarship awards was tonight. The committee interviewed the five final candidates noting all were highly qualified. Joe Hunter noted that one quality that all tonight’s candidates exhibited was their significant community service efforts. After additional discussion among the committee members, the winners (one boy and one girl) will be selected and the scholarships will likely be presented at the July meeting.

U9 BOYS “B” TEAM COACH

Joe Hunter nominated and interviewed Andrew Berg for the U9 Boys “B” team coach. Although Andrew was not at the meeting, several of the Board members discussed his background and experience. A motion was made and was carried approving Andrew as coach.

WHITEMARSH ZONING BOARD MEETING – JUNE 3^rd

Joe Hunter noted that there will be a Whitemarsh Zoning Board meeting to approve the planned lights for Victory Fields. Club members that are Whitemarsh residents are encouraged to attend and voice their support for the approval. Lights on Victory Fields should greatly expand field availability for the Club.

CLEAN-UP DAY – JUNE 7^th

The Club is again participating in a Plymouth Township Park Clean-up Day. Our participation in this event will be another visible sign showing the value the Club brings to the township. It will also be an opportunity for our players to get involved in team building community service. The day will begin at 10:00AM at the band shell at the Greater Plymouth Community Center (GPCC).

TOWNSHIP DAY – JULY 25^th

Joe Hunter will not be able to attend this year and is looking for volunteers for this upcoming event.

STANDARD REPORTS

President (Joe Hunter) – Joe reported on his recent GPCC meeting and noted that the meeting went well. The Club received a $4,000 grant from the township. The township was also excited about the upcoming TOPSoccer program scheduled for the fall. Joe said the township parks and recreation personnel spoke very highly of the Club.

Vice President – Travel (Brandon Rost) – Brandon noted that summer training will begin in the coming weeks. New Inter-County team placements have been published. Coaches should review the new placements and contact Brandon to help resolve any additional changes. Brandon asked informally if the Club should schedule a sign-up day for travel players for photos and completing paperwork. Brandon will send out emails to the travel coaches to get their opinion and hold the event if necessary. U12 Boys will have a “B” team and that coach has not yet been selected.

Vice President – Intramural (Dave Miller) – Dave distributed an intramural report showing 697 registered players so far. The numbers are not necessarily accurate at this point because travel players are still grouped with intramural players. The figures are updated regularly on the Club website’s home page.

Vice President – Technology (Joe Hunter for John Wisniewski) – Club email addresses have been moved to Youth Leagues USA, which also maintains the website. This will reduce the problems we’ve been having with emails working properly. John will also set-up generic email accounts for Club departments. If you have anything to add to the website, let John know. Some teams have already established pages on the site.

Treasurer’s Report (Eric Patent) – The treasurer’s report has been emailed to the Board members.

Director of Coaching (Jim Amon) – Jim reported on the successful coaches’ clinic held Wednesday, May 13^th with World Cup Soccer Academy. About 15 coaches were there along with the U10 Boys teams. There will be another clinic held next Wednesday with World Class Soccer School. The Club will be sponsoring a Class “E” Coaching Course on June 5^th, 6^th & 7^th at Victory Fields. The cost is $50. The Club will reimburse this cost if you are a member in good standing and successfully complete the course. Jim has other clinics planned for the fall including a Keeper’s Clinic with World Cup Soccer and possibly a U7/U8 training clinic.

Director of Fund Raising (Renee Ebersole) – Renee has completed negotiations with photographers resulting in Techvantics selected to take our action shots and travel team pictures and Colorgraphics selected to take our intramural team pictures. Renee went on to describe what services and products each photographer will provide and the terms of the agreements. A motion was made and was carried approving the photographers and agreements as Renee had negotiated. Joe Hunter noted that our Club store would be open at Wave One Sports in about two weeks. Club products will be available in the store and through our website.

Director of Equipment (Debbie Miller) – Uniform samples are on display at the meeting tonight. Warm-ups and bags are also on display and available.

Director of Fields (Mark Melvin) – If coaches want practice time for June and July, please let him know this week. Mark also said he was looking for individuals that would be interested in lining the fields in the fall. There was also a discussion regarding sharing field space with other parties. Coaches should have copies of necessary permits for their practice fields.

Registration (Debbie Miller) – Debbie noted that 702 players have registered as of tonight. Debbie reminded the members that players must sign-up for intramurals first and then when selected, they’ll be emailed and directed to register for travel.

GOOD OF THE GAME

Marc Levin reminded the members that the U.S. Men’s National Team will be playing at Lincoln Financial Field on July 18^th and tickets are available.

Their being no further business, the meeting was adjourned at 9:06 PM.

June 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, June 16th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers	Travel Coaches	Intramural Coordinators
Jim Amon	Mo Cranney
Ivan Bell	Marc Levin
Renee Ebersole	Marc Weinstein
Joe Hunter
Mark Melvin
Dennis O’Brien		Guests
Eric Patent		Nick Liska
John Wisniewski

TRAVEL POLICY RESOLUTIONS

Three travel policy amendment resolutions were introduced via email since the last Club meeting. Two of these resolutions were withdrawn prior to this meeting. There was much discussion among the Board members about these resolutions and specific incidents that took place prompting the introduction of these amendments. Joe Hunter stated that it was his desire as well as Brandon Rost’s (Vice President of Travel) desire to delay any action on amending the travel policy until after this fall’s season. The Board took no action on these resolutions and further discussion was tabled.

TOWNSHIP DAY – JULY 25^th

Joe Hunter will not be able to attend this year and has had no volunteers step forward prior to tonight. The Club’s time slot for the day will be 4:00PM to 7:00PM. Mark Melvin and Ivan Bell volunteered.

TOPSOCCER DIVISION

The Club has 6 confirmed registered players and 30 volunteers at this point. The Greater Plymouth Community Center has advertised the program in their “Leisure Visions” magazine and is partnering with the Club to present the program. Joe Hunter has also notified other organizations that the division is forming. The games will be played in the fall on Sundays, starting at 2:00PM, on the upper field at the Community Center.

STIPENDS

Joe Hunter discussed the possibility of eliminating travel coach stipends this year or modifying the amounts or frequency in an effort to address the current economic climate and reduced sponsor money. Renee Ebersole noted we have 28 sponsors so far this year. There were 58 sponsors last year. There was some discussion among Board members, but no change was made at this time. Renee also brought sponsor forms to the meeting to distribute to the Board members present.

BYLAWS REVISIT

Joe Hunter noted that he had a discussion with Greg Nowak where Greg noted that certain votes can be made by the Club Officers as opposed to the entire Club Board. Joe noted that it is sometimes easier to deal with fewer individuals to make decisions than with the entire Board. He stated that he has held meetings with only the Officers in the past. There was limited discussion among the Board members, but no further action was suggested or taken.

STANDARD REPORTS

President (Joe Hunter) – Joe read a letter from the Assistant Parks and Recreation Director from Plymouth Township thanking the Club for its participation in the park clean-up day, June 7, 2009. Joe wished to thank all the volunteers that participated. Nick Liska was appointed Division Coordinator for the 1^st Grade (U7) Boys. Joe gave Mark Melvin field permits.

Vice President – Travel (Joe Hunter for Brandon Rost) – Joe Hunter distributed a printed report from Brandon. The report covered a variety of topics. There were no questions or comments from the Board.

Vice President – Technology (John Wisniewski) – John had no specific items to report. Joe Hunter noted that he had picture from clean-up day that he will forward to John to display on the website.

Treasurer’s Report (Eric Patent) – Eric distributed the treasurer’s report. He noted that if Board members have specific questions, it would be helpful to email or call him so he has the detailed transaction information available to answer questions.

Director of Coaching (Jim Amon) – Jim reported on the recently completed Class “E” Coaching Course. 17 participants successfully completed the course. About half of them were from the Club. Mo Cranney and Marc Weinstein both participated and reported to the Board members that the course was fun and very helpful and recommended the course to anyone involved with the game. There was some discussion regarding holding a Class “D” course or a “Youth Module” course. Jim has other clinics planned for the fall including a Keeper’s Clinic with World Cup Soccer and possibly a U7/U8 training clinic. There was some general discussion as to what times and days of the week to hold the fall clinics. Joe Hunter asked Jim to contact the summer camps that are working with the Club to see how many have registered so far. Joe will mass email Club members to remind them of the camps. Last year, some camps were cancelled due to low preregistration numbers.

Director of Fund Raising (Renee Ebersole) – Renee noted intramural picture day is September 26^th. It will be at two (possibly three) locations to be determined. Renee is considering a different fundraiser this year instead of the discount cards. More details will follow. There was a general discussion among Board members as to how to increase sponsorship (see STIPENDS comments above). The Club’s website’s homepage will be used, among other methods, to solicit sponsors.

Director of Equipment (Joe Hunter for Debbie Miller) – Debbie noted if anyone needs equipment, please contact her.

Director of Fields (Mark Melvin) – If coaches want practice time for the summer, please let him know. Mark also said he was looking for individuals that would be interested in lining the fields in the fall.

Registration (Joe Hunter for Debbie Miller) – Joe noted that 900 players have registered as of tonight. Joe stated we are well ahead of last year’s numbers at this time. There was a general discussion regarding late registration fees.

OLD BUSINESS

A motion was made and so moved via email, establishing a relationship between the Club and Mercy Suburban Hospital for purposes of offering a variety of services to the Club including: sports injury prevention workshops, training in basic first aid, training coaches in stretching and strengthening techniques, nutrition counseling, etc. Joe Hunter will be meeting with representatives shortly to coordinate training sessions.

GOOD OF THE GAME

Joe Hunter disclosed that Julia Rosenberg and Michael Kline are the Club’s first scholarship winners. The awards will be presented at next month’s meeting.

Plymouth Soccer Club will be featured in an upcoming article in “Whitemarsh Living” magazine. Joe Hunter is coordinating the interview.

Joe Hunter thanked members for their support at the recent Whitemarsh Township Zoning Meeting where lighting for Victory Fields was approved.

John Wisniewski noted that Verizon FIOS has a series of soccer drill videos on demand.

There being no further business, the meeting was adjourned at 8:50 PM.

July 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, July 21st, 2009 at the Plymouth Township Building on Belvoir Rd., Plymouth Meeting PA.

Attending:

­

Club Officers	Travel Coaches	Intramural Coordinators
Ivan Bell	Mo Cranney	Joe Hahn
Renee Ebersole	Ira Mazer	David Haberstroh
Joe Hunter	Marc Weinstein	Krissy Kaufman
Dennis O’Brien		Nick Liska
Brandon Rost		Sandi Mansfield
John Wisniewski		Greg Nowak
		Guests
		Michael Klein & Family
		Julia Rosenberg & Family

SCHOLARSHIP PRESENTATION

Ira Mazer presented Michael Klein and Julia Rosenberg with the inaugural Colonial Soccer Club Scholarship Award. Michael and Julia were recognized for their athletic achievements as well as their contributions to the community. The Board congratulated them and expressed the desire that these individuals will one day return as Club volunteers. Michael and Julia thanked the Club for the awards. Photos were taken after the presentation.

COACH PETE HENDRICK

There was a brief discussion among Board members acknowledging the passing of Peter Hendrick. Among other roles, Pete served as an assistant coach for the Plymouth Soccer Club Panthers and was also an adult player. He will be greatly missed.

COORDINATORS APPOINTED

The following Division Coordinators were appointed:

Division Coordinator	Division
Shawn Coyle	3rd & 4th Grade Girls (U9 & U10)
David Haberstroh	1st & 2nd Grade Girls (U7 & U8)
Krissy Kaufman	4th & 5th GradeBoys (U10 & U11)
Sandi Mansfield	2nd & 3rd Grade Boys (U8 & U9)

Currently, the Kindergarten Coed (U6) Coordinator and Select Coordinator positions remain open. Nominations for Select Team Coaches begin tonight.

SELECT TEAM FEE

The Club will institute a $25 select team fee for this year’s participants. The Club will use this fee to purchase select team shirts, which the players will be allowed to keep. The Club will pay registration fees for one tournament for each select team.
TRAVEL STIPEND BACK TO ORIGINAL RESOLUTION

The original resolution for travel team stipends indicated that the $200 stipend was intended to cover tournament registrations. A motion was made that due to increased IRS scrutiny, the $200 travel stipend will be paid to a travel coach after that coach has registered for a tournament and has a receipt or other proof of payment indicating the $200 is a reimbursable expense. Upon discussion, the motion to approve this change was carried. Brandon Rost noted that he has been in contact with travel coaches to determine what tournaments they are participating in to anticipate upcoming reimbursements.

BOARD MEMBER STATUS FOR TRAVEL TEAM COACHES AND DIVISION COORDINATORS

The Club bylaws indicate that travel coaches and division coordinators are members of the Board. Accordingly, if a travel coach loses their team (the team folds) and they are no longer a travel team coach or a division coordinator loses their division (the division folds) and they are no longer a division coordinator, they are no longer a Board member. They are welcome to continue to be a Club member and volunteer and to apply for a Board position the following year.

STANDARD REPORTS

President (Joe Hunter) – Joe thanked the scholarship committee for all their hard work and efforts and also thanked the new division coordinators. The Kixx ”shoot on goal” will not be available for Township Day this year. Club volunteers will be on hand to distribute items and remind residents of the upcoming registration deadline. Dick’s family night is going to be August 11^th. There is a 15% discount coupon that will be forwarded to Club members.

Vice President – Travel (Brandon Rost) – Brandon requested preferred practice times from the travel coaches. He will have the practice schedule finalized before the next meeting. Practices will start August 17^th. “A” and “B” teams will practice together. Also, travel coaches should notify Brandon of any tournaments they are entering. Brandon recommended that coaches contact neighboring clubs to schedule “friendlies” prior to the start of the season. Travel uniforms will not be distributed to a team until all player fees are paid.

Vice President – Intramural (Dave Miller) – see attached report

Vice President – Technology (John Wisniewski) – John had no specific items to report. The website appears to be running smoothly. If anyone needs anything on the website, please let him know.

Treasurer’s Report (Joe Hunter for Eric Patent) – Joe distributed the treasurer’s report. He noted that if Board members have specific questions, they should email Eric and copy Joe so Eric has the detailed transaction information available to answer questions.

Chief of Referees (Ivan Bell) – Ivan noted that there would be no new referee course this year. He will hold a meeting of referees in late August to coordinate the upcoming season. In the meantime, if coaches need referees for friendly games, contact Ivan.

Director of Fund Raising (Renee Ebersole) – Renee noted we have 42 sponsors so far this year, which is better than expected. There were 58 sponsors last year. Renee reminded the Board that Ray’s Diner provides for a 10% donation to the Club when members dine there and present a donation card or let the cashier know they are with the Club. There was a general discussion about having another restaurant night (like Applebee’s last year) where 10% of members’ bills will be donated to the Club. Renee has decided on a Plymouth Soccer Club sweatshirt blanket as a fundraiser this year. Joe Hunter also reminded the Board that the Wave One Plymouth Soccer Club store is now open.

Director of Equipment (Joe Hunter for Debbie Miller) – Debbie noted if anyone needs equipment, please contact her as soon as possible. Equipment orders will be finalized shortly. Debbie has decided not to return as Director of Equipment next year.

Director of Fields (Joe Hunter for Mark Melvin) – If coaches want practice time for the remainder of the summer, please contact Mark.

Registration (Joe Hunter for Debbie Miller) – Joe noted that we currently have 1,142 players registered, which is 178 less than last year. The Club registration database will close July 31^st.

DIVISION COORDINATORS

Nick Liska noted that any parents that volunteer as coaches or assistant coaches must complete the Club’s EPYSA risk management application via the link on the Plymouth Soccer Club website. This is also noted in Dave Miller’s attached intramural report.

OLD BUSINESS

We have very few registered for the fall TOPSoccer program. Please spread the word to try to increase participation. We are targeting 20 participants.

GOOD OF THE GAME

Please remember Pete Hendrick and his great spirit…

There being no further business, the meeting was adjourned at 8:30 PM.

 

July 21, 2009 Intramural Report – Plymouth Soccer Club

Registration Numbers: (July 19, 2009)

Division	Planned Max Teams*	Planned Max Players	2009 Players Registered**	Open Spots	Wait List
Kindergarten Coed (U6 Coed)	12	96	63	33	-
1st Grade Boys (U7)	10	100	82	18	-
2nd & 3rd Grade Boys (U8 & U9)	10	120	85	35	-
4th & 5th Grade Boys (U10 & U11)	8	112	70	42	-
6th, 7th & 8th Grade Boys (U12 – U14)	6	96	60	36	-
High School Rec Boys (U15 – U19)	4	72	43	29	-
1st & 2nd Grade Girls (U7 & U8)	12	120	102	18	-
3rd & 4th Grade Girls (U9 & U10)	8	112	86	26	-
5th & 6th Grade Girls (U11 & U12)	8	128	107	21	-
7th & 8th Grade Girls (U13 & U14)	6	96	63	33	-
High School Rec Girls (U15 – U19)	6	90	56	34	-
Total	90	1142	817	325	-

Planned Max Teams* – The number of maximum teams and players may be revised as registration continues toward July 31. We can revise the number of teams in each division up or down depending on the number of registered players by July 31. We have already revised the 1^st Grade Boys by adding two teams.

2009 Players Registered** – As of July 19, 2009 registration is at 817 intramural players. We are at 85% of 2008 registration of 964 intramural players. Divisions exceeding last year’s registration are 1^st Grade boys (103%), 6^th, 7^th & 8^th Grade Boys (105%) and Rec Girls (102%). Two divisions are near last year’s numbers, the 4^th & 5^th Grade Boys (97%) and 5^th & 6^th Grade Girls (96%). Divisions falling well below last year’s registration are Kindergarten Coed (66%), 2^nd & 3^rd Grade Boys (60%) and Rec Boys (67%). All other divisions are near the club average of 85%.

Division Coordinators:

All coordinator positions are filled, except for the Kindergarten Coed.

 

Kindergarten Coed (U6 Coed) – Open

1^st Grade Boys (U7) – Nick Liska

2^nd & 3^rd Grade Boys (U8 & U9) – Sandi Mansfield

4^th & 5^th Grade Boys (U10 & U11) – Krissy Kaufmann

6^th, 7^th & 8^th Grade Boys (U12 – U14) – Greg Nowak

High School Rec Boys (U15 – U19) – Dennis Stanton

1^st & 2^nd Grade Girls (U7 & U8) – David Haberstroh

3^rd & 4^th Grade Girls (U9 & U10) – Shawn Coyle

5^th & 6^th Grade Girls (U11 & U12) – Bob Blundin

7^th & 8^th Grade Girls (U13 & U14) – Joe Hahn

High School Rec Girls (U15 – U19) – Jeff Levin

 

Division Configurations (as of July 21):

Kindergarten Coed: 10 teams with 6 to 7 players per team playing 4v4 (w/o Keepers).

1^st Grade Boys: 10 teams with 8 to 9 players per team playing 5v5 (with Keepers).

2^nd & 3^rd Grade Boys: 8 teams with 10 to 11 players per team playing 7v7 (w/ Keepers).

4^th & 5^th Grade Boys: 6 teams with 11 to 12 players per team playing 8v8.

6^th, 7^th & 8^th Grade Boys: 4 teams with 15 to 16 players per team playing 11v11.

High School Rec Boys: 4 teams with max 18 players per team playing 11v11.

1^st & 2^nd Grade Girls: 12 teams with 8 to 9 players per team playing 5v5 (w/ Keepers).

3^rd & 4^th Grade Girls: 8 teams with 10 to 11 players per team playing 8v8.

5^th & 6^th Grade Girls: 8 teams with 13 to 14 players per team playing 9v9, 10v10 or 11v11.

7^th & 8^th Grade Girls: 4 teams with 15 to 16 players per team playing 11v11.

High School Rec Girls: 4 teams with max 15 players per team playing 11v11 or 10v10.

 

Division Playing Field Location – Tentative:

Kindergarten Coed: Plymouth Elementary School (total 3 fields)

1^st Grade Boys: Ridge Park Elementary School (total 3 fields, shared with 1^st & 2^nd Grade Girls)

2^nd & 3^rd Grade Boys: Plymouth Township Colwell Park (1 field)

4^th & 5^th Grade Boys: Colonial Middle School Upper Field (1 field)

6^th, 7^th & 8^th Grade Boys: Colonial Middle School Lower Field (1 field)

High School Rec Boys: Plymouth Whitemarsh HS Boys JV Field (1 field)

1^st & 2^nd Grade Girls: Ridge Park Elementary School (total 3 fields, shared with 1^st Grade Boys)

3^rd & 4^th Grade Girls: Whitemarsh Township Miles Park (1 field)

5^th & 6^th Grade Girls: Plymouth Whitemarsh HS Victory Field #4 (1 field)*

7^th & 8^th Grade Girls: Plymouth Whitemarsh HS Victory Field #3 (1 field)

High School Rec Girls: Plymouth Whitemarsh HS Boys JV Field (1 field)*

*Note: Should the numbers for the 5^th & 6^th Grade Girls warrant them to play small sided games, consideration will be given to place a small sided field on Plymouth Whitemarsh HS Victory #5 (old freshman soccer field, present freshman softball field) and move the High School Rec Girls to Victory Field #4.

Miscellaneous:

1. Philosophy behind the number of teams and roster size is based on a minimum of 4 to 5 subs per team. This is to maximize the amount of playing time each child gets. The goal is to increase playing time from minimum of 50% to approaching 70% of the game time per child.

2. Every Coordinator, Coach and Assistant Coach MUST complete the Risk Management Application.

August 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, August 18th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:30 PM.

Attending:

­

Club Officers	Travel Coaches	Intramural Coordinators
Ivan Bell	Michael Ciesielka	Joe Hahn
Renee Ebersole	Mo Cranney	Christopher Kane
Joe Hunter	Craig Smith	Kristin Kaufman
Mark Melvin	Marc Weinstein	Jeff Levin
Dave Miller		Nick Liska
Debbie Miller		Sandi Mansfield
Dennis O’Brien		Greg Nowak
Eric Patent

Joe Hunter noted that since the last meeting, Christopher Kane has been appointed Division Coordinator for the Kindergarten Coed Intramural Division.

RESOLUTION AND VOTE TO AMEND BYLAWS

A resolution changing the bylaws regarding the appeals process was introduced by Joe Hunter in accordance with the requirements to amend the bylaws. There were no questions by the Board. A motion was made to approve the change to the bylaws and the motion was carried. The amended bylaws will be reflected on the Club’s website.

RENAME THE CLUB SCHOLARSHIP

A resolution was introduced by Joe Hunter changing the name of the Colonial Soccer Club Scholarship to the Peter Hendrick Scholarship Award in honor of our member, player and coach who recently passed away. After a brief discussion and favorable comments, the motion was carried.

SELECT COORDINATOR

Joe Hunter requested a volunteer to be Select Team Coordinator.

DONATION REQUEST

Joe Hunter presented a donation request from the Conshohocken Elementary PTO for a basket raffle fundraiser in October. The request was for free registration for one or two children for the 2010 season as well as Plymouth Soccer Club gear (t-shirts, magnets, hats, etc.) Greg Nowak suggested this would be a good method of promoting Club participation throughout the community and suggested offering this donation to all the local elementary schools. There was general agreement among Board members to make a similar donation available to all local elementary schools. For the purpose of this meeting, a motion was made to contribute two free registrations and Plymouth Soccer Club gear to the Conshohocken Elementary PTO. The motion was carried.

OUTSTANDING MONIES

Joe Hunter noted that for various reasons, some registrants have not paid the full registration fee or late fees for the season. After much discussion among Board members, there was general agreement that absent any indication of hardship, the Club registration fees as indicated on the website will be enforced. Failure to pay the scheduled fees will result in a player being ineligible for the season and the partial payment returned.

STANDARD REPORTS

President (Joe Hunter) – Joe noted that there has been no response yet from Greater Plymouth Community Center (GPCC) regarding when rental lights can be put on the upper field.

Vice President – Travel (Brandon Rost) – Brandon was unable to attend tonight’s meeting but his report was distributed to the Board. There were no specific questions regarding the report. Michael Ciesielka noted that the travel schedules should be released the following Wednesday.

Vice President – Intramural (Dave Miller) – Dave requested that the Division Coordinators submit their teams and practice schedules to him to publish on the website as a resource to parents. Dave also noted that Coordinators should contact him to establish game schedules. He has automated templates that will easily prepare the schedules. Once the schedules are set, Dave will post them on the website. Joe Hunter noted that he received a couple of phone calls from parents whose children’s teams had been switched. Joe asked that Coordinators call parents if possible, before such changes are made.

Vice President – Technology (Joe Hunter for John Wisniewski) – Joe reported for John that the website appears to be running smoothly and if anyone needs anything on the website, please let him know.

Treasurer’s Report (Eric Patent) – Eric distributed the treasurer’s report and noted that he noticed some classification errors that will be corrected for next month. Greg Nowak asked if Eric has seen any trends developing for the year. Eric noted that he has not analyzed the figures. Joe Hunter noted that although our registration figures appear low, when “Juniors” and “Adults” complete their registrations, our figures will be similar to last year. Intramural registrations are in line with the prior year.

Director of Coaching (Joe Hunter for Jim Amon) – Jim asked Joe to remind the Board that the Kixx camp will begin August 24^th. World Cup Soccer is available for training assistance. They will also be holding a keeper clinic again this fall. Pricing will follow.

Chief of Referees (Ivan Bell) – Ivan noted that the Club will not hold a new referee course this year. He will hold a meeting of referees in late August to coordinate the upcoming season. He is also waiting for the finalized intramural schedule to appropriately schedule referees. Joe Hunter noted that EPYSA has decided that referee fees will stay the same as the prior year.

Director of Fund Raising (Renee Ebersole) – Renee is looking for volunteers to help with preparations for the Beef and Beer. She also asked Dave Miller for a master game schedule to adequately staff picture day (September 26^th). Joe Hunter will forward the travel team schedule to Techvantics for travel team pictures.

Director of Equipment (Debbie Miller) – Debbie noted if anyone needs any equipment, please contact her. There was a brief discussion regarding changes in the travel uniforms. Debbie noted that costs played a role in the changes.

Director of Fields (Mark Melvin) – All fields are now open for practices. Mark has weekend field space available at several of the fields. Joe Hunter reminded the Board and members not to contact GPCC or Colonial School District to check if fields are closed. Check the Club website for field status. Rescheduled games must be coordinated with Mark.

Registration (Debbie Miller) – See registration comments under the treasurer’s report heading.

DIVISION COORDINATORS

Division Coordinators reported that overall, the season preparations are proceeding smoothly.

Jeff Levin (Rec Girls Division Coordinator) noted there were approximately 25 girls requesting refunds due to a change in the structure of the Rec Girls Intramural Division. Due to a lack of participants, the prior year Rec Girls Division teams played against other clubs. Due to increased participation this year, the Rec Girls Division will play only within Plymouth Soccer Club. Joe Hunter and Debbie Miller told Jeff that if the girls are not interested in playing in that format, they are requested to return their uniforms and will be issued refunds.

TRAVEL COACHES

Michael Ciesielka told the Board of recent tournament experiences he had with the U15 Boys “Gunners” team. They recently competed in 3 college showcase tournaments with varying results. Mike noted that as the players get older, it’s harder to keep up a team’s numbers. Playing year round helps keep players interested. Joe Hunter and Mike noted that good communication among the coaches can help keep teams together and help coaches learn from each others’ experiences.

Craig Smith and Mark Melvin also discussed recent tournament experiences. Craig recommended the YMS Columbus Day Tournament if teams are looking for a fall tournament.

Marc Weinstein noted the benefits of the U10 Boys teams practicing together and noted that the U9 Boys teams are not. He suggested that the U9 Boys would also benefit from practicing together and it would also be a more efficient use of field space.

NEW BUSINESS

Michael Ciesielka discussed the successful prior year “Juniors” Thanksgiving weekend tournament hosted by Plymouth Soccer Club. He noted that the Club has the field capacity to host a tournament and suggested that a late spring or early summer tournament could be a successful event for the Club. He will discuss the idea with EPYSA. Mike also discussed the adult soccer program and how it can benefit the Club.

GOOD OF THE GAME

Joe Hunter noted that the Philadelphia women’s professional soccer team may be playing at Plymouth Whitemarsh stadium if the Chester stadium completion is delayed.

There being no further business, the meeting was adjourned at 9:04 PM.

September 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, September 15th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:40 PM.

Attending:

­

Club Officers	Travel Coaches	Intramural Coordinators
Jim Amon	Roberto Khatchadourian	Joe Hahn
Renee Ebersole	Adam Schildt	Kristin Kaufman
Joe Hunter	Bob O’Neill
Mark Melvin
Dave Miller
Debbie Miller
Dennis O’Brien
John Wisniewski

GPCC RENTAL LIGHTS

Joe Hunter noted that the township implemented stringent rules this season regarding the rental lights on the upper field at Greater Plymouth Community Center. If the lights are left on overnight, we will lose our privilege to use them. Joe noted they were left on overnight 3 times last year. If a practice is over, and the next coach has not yet shown-up, turn the lights off. If high winds or storms are forecast, lower the lights to their lowest vertical position. Also, check the fuel level on the lights. We need several days lead time to refill the tanks.

BEEF AND BEER

Joe Hunter noted that Renee Ebersole has packages at this meeting for the travel coaches and division coordinators. These packages include Beef & Beer tickets as well as picture envelopes for the division coordinators and Plymouth Soccer sweatshirt blanket order forms for coaches and coordinators.

KEEPER CLINIC

The keeper clinic begins this Friday. Twelve players have signed-up so far. Jim Amon will be at the beginning of Friday’s session to collect checks.

SELECT COORDINATOR

Joe Hunter requested a volunteer to be Select Team Coordinator. There was a brief discussion among the Board members suggesting that the division coordinators could handle much of the administration regarding the select teams. (Subsequent to this meeting, Kristin Kaufman volunteered to be Select Coordinator).

NEW GOALS FOR JFK FIELD

A motion was made to purchase new goals for JFK field. The motion was carried. Joe Hunter will also approach the Colonial school district to allow the Club to provide porta-potties at Victory Fields.

STANDARD REPORTS

President (Joe Hunter) – Joe noted he had come to an agreement with Greater Plymouth Community Center (GPCC) that going forward, the rental lights will be delivered the Friday before Labor Day and moved onto the field on the Tuesday after Labor Day. There were delays getting the lights moved onto the field this year. Joe stated that beginning next year, the township said they will charge us $300 every time the lights need to be removed from or placed onto the field because of a township event.

Vice President – Intramural (Dave Miller) – Dave distributed his intramural report. There were no questions from the Board.

Vice President – Technology (John Wisniewski) – nothing to report.

Treasurer’s Report (Joe Hunter for Eric Patent) – Joe had not received the Treasurer’s report from Eric at the time of the meeting. Joe requested and received three referrals from the Club’s accounting firm for part time bookkeeping services. Joe will call the referrals to determine approximate costs for their services. Joe is considering this option due to the increased bookkeeping workload as the Club grows.

Director of Coaching (Jim Amon) – Jim noted World Cup Soccer will be available for travel team training on Friday nights between 6:00 and 7:30 PM at the community center lower field. The fee is $225 for two sessions. Jim will email coaches with the information. Joe Hunter noted that Athlete’s Advantage wanted to discuss their services with the Board and he told them to contact Jim.

Chief of Referees (Ivan Bell via email) – Ivan emailed his report to Board members. The first weekend officiating went relatively well. As a result of observing some early season games, Ivan suggested for next season reevaluating which age groups have referees versus having coaches referee. He also reminded division coordinators to clarify with the referees how they want game results and information communicated and reminded coaches to dispose of any trash on or around the fields after games.

Director of Fund Raising (Renee Ebersole) – Renee updated the Board regarding the status of intramural picture day and the Beef & Beer. Picture day is September 26^th. Renee also had a sample blanket similar to the Plymouth Soccer sweatshirt blankets that are being sold as a fundraiser. Order forms for the blankets are in the coaches’ packages that Renee prepared. Renee asked for ideas for where to get door prizes for the Beef & Beer. A general discussion of ideas followed.

Director of Equipment (Debbie Miller) – Debbie noted if anyone needs any equipment, please contact her.

Director of Fields (Mark Melvin) – Mark noted that the opening weekend of the season was generally rained-out, but communication regarding field closures generally went smoothly. There was a general discussion among the Board members that for intramural games, the division coordinators are usually in the best position to evaluate their fields and email or otherwise communicate field closures.

DIVISION COORDINATORS

Krissy Kaufman noted that some of the Kindergarten teams were recently featured on a local news segment. Joe Hahn noted that his division’s season is proceeding smoothly. Joe Hunter noted that the first TOPSoccer game went well and was very rewarding.

TRAVEL COACHES

Adam Schildt and Roberto Khatchadourian discussed their teams and noted their past weekend games had been rained-out. There was a general discussion among the Board members regarding ICSL rescheduling games. Several of the coaches noted results of their recent Labor Day tournaments. Joe Hunter noted that he received an email from Mark Levin, and Mark could no longer field a team in his age group.

NEW BUSINESS

Debbie Miller asked that the Board consider eliminating checks as an option for paying registration fees and limit payments to credit cards only. This will help eliminate late payments and partial payments. There was also a general discussion of the best way to register travel players.

Joe Hunter noted that the Club hopes to integrate the administration of the men’s and women’s teams more fully next year.

Jim Amon suggested installing a kick-back wall at the Victory Fields complex to provide a place for players to practice. Joe Hunter provided Jim with the names of contacts at the school district to discuss the installation.

GOOD OF THE GAME

Joe Hunter noted that Angelo’s Soccer Corner donated a dozen soccer balls to the Club to provide each TOPSoccer player with their own ball.

Joe Hunter and Debbie Miller noted the extensive, high quality selection of Plymouth Soccer Club gear at Wave One Sports.

There being no further business, the meeting was adjourned at 8:50 PM.

October 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, October 20th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.

Attending:

­

HOLIDAY PARTY

After a general discussion among Board members, it was agreed that the Plymouth Soccer Club holiday party will be held at Brittingham’s Irish Pub on December 17^th. Joe Hunter will call to reserve the date. Spouses again will be invited.

ALL CREDIT CARD REGISTRATION

Joe Hunter discussed establishing credit card only online Club registration to eliminate a variety of issues involved with accepting checks for online registration. There’s a significant amount of administrative effort involved with processing checks, processing refund checks, matching checks to players, and pursuing unpaid or partially paid registrations. After a general discussion among Board members, a motion was made and was carried to limit online registration to credit card payments only. Checks will be allowed for payment at walk-in registration typically held at Dick’s Sporting Goods.

REVISIT TRAVEL POLICY

Brandon Rost discussed reviewing and updating the travel policy based on issues that arose during the year. Many items were discussed including players playing-up, more formalized junior tryouts, accelerated ICSL roster due dates, and A & B team practice sessions. Brandon will work on revising the travel policy and present it prior to the February elections.

TREASURER/BOOKKEEPER

Joe Hunter noted that Eric Patent resigned as Club Treasurer. Joe is assuming the responsibilities of Treasurer for now. Due to the backlog of transactions that have not been processed and the general demands associated with the Treasurer’s function with a Club of this size, Joe Hunter requested and received from our accounting firm (Tornetta, Ltd. CPAs) recommendations for bookkeepers for the Club. Based on discussions with the recommended bookkeepers or bookkeeping services, Joe suggested we engage a bookkeeper named Ms. Rubin. Ms. Rubin is very familiar with nonprofit organizations and assisted with the bookkeeping at Jeffersonville Soccer Club. Joe reviewed the services Ms. Rubin would provide. It’s anticipated Ms. Rubin would require approximately 10 hours to bring our records up-to-date and approximately 4 hours every two weeks going forward to process the Club’s transactions and maintain the Club’s accounting records.

After a general discussion among Board members, a motion was made and was carried that the Club engage Ms. Rubin as a service provider at $35 dollars per hour, with no employment or guarantee of hours, until the Club’s transactions and records are brought up-to-date. The arrangement with Ms. Rubin will then be revisited going forward. Ms. Rubin may also be engaged to organize the Club’s accounting records so that our accounting firm may cost effectively prepare the Club’s Form 990 return and perform our year end review. Ms. Rubin will not have any signing, transfer or deposit authority with regard to the Club’s funds. The Club will continue to have a Treasurer that will deposit items, sign checks, and initiate electronic payments or transfers.

Joe Hunter will collect documents and the Club’s computer from Eric Patent. Joe Hunter, Debbie Miller and Jon Gatta (last year’s Treasurer) will review and organize the documents and records in preparation for turning them over to Ms. Rubin.

STANDARD REPORTS

President (Joe Hunter) – No additional report.

VicePresident– Travel (Brandon Rost) – Brandon noted that rainouts have caused major problems with schedule delays this season. He also reminded coaches to make sure they report scores and have proper rosters to avoid fines.

Vice President – Intramural (Dave Miller) – Dave said he would send an email to division coordinators requesting player ratings for this season. Dave also said he would request that division coordinators review their division’s web page on the Club’s website to verify that the page accurately reflects the rules and conditions that the division played under during the season.

Vice President – Technology (John Wisniewski) – If anyone needs changes to the web information, let him know. If necessary, he will review the changes with Joe Hunter. Joe and John discussed establishing generic email accounts for the Club’s officer positions. John will update the website with generic email contact information. Sandi Mansfield requested that the risk management link be moved to the home page to make it easier for parent volunteers to find it.

Director of Coaching (Jim Amon) – Jim noted the keeper clinic is in progress on Friday nights at 7:30 PM at the community center.

Chief of Referees (Ivan Bell) – Ivan will hold a Grade 8 referee course next year to help meet the demand for referees. He has lost many 15 and 16 year old referees. Joe Hunter raised the question with Ivan and Dave Miller about possibly not using Grade 8 referees for some of the intramural games that now use referees. Ivan said he could possibly hold a training clinic for parent volunteers, but he thinks further discussions are necessary before a decision is made.

Director of Fund Raising (Renee Ebersole) – Renee noted we received a check from Colorgraphics for the Club’s proceeds from the sale of intramural pictures. It was a significant increase from the prior year with significantly less logistical headaches. Overall, the vendor change was very successful. Renee ordered 90 Plymouth Soccer Club blankets to be sold as a fundraiser. She has orders for approximately 85 so far. More blankets can be ordered, but must be ordered in groups of ten or twelve. There was a brief discussion about having blankets available to give to local schools for fundraising events. Joe Hunter thanked Renee for the great job she did organizing the Club’s Beef and Beer and commented on how successful and fun it was. Mo Cranney commented on how well Techvantics did with the travel pictures. The process went very smoothly and included very nice action shots. Renee said Wave One has closed their online Plymouth Soccer store for this year.

Director of Equipment (Debbie Miller) – Debbie noted if anyone needs any equipment, please contact her.

Director of Fields (Mark Melvin) – Mo Cranney noted that some of his practice field time was transferred to select teams and there were very few select players on the field. Mark noted that there should be more players in the coming weeks. Mark also noted that he will be relining fields now that the school district soccer season is over and the district is no longer lining the fields.

SELECT TEAMS COORDINATOR

Krissy Kaufman noted that there are currently 11 select teams. Eight teams are competing in the Montgomery Roger Erb tournament and 3 teams are competing in a Langhorne tournament. Some Select Teams have not yet been formed. Krissy is having the Select Team coaches collect the additional $25 fee once their rosters are set. The $25 fee is intended to cover a Select Team shirt, tournament patches and the tournament fees. This additional fee is necessary due to the significant decrease in sponsorship funds this year and is due when the rosters are entered for registration. The Club will pay for one tournament for each team. Krissy will coordinate field space with Mark Melvin.

DIVISION COORDINATORS

Greg Nowak commented that his initial concerns regarding merging the 6^th, 7^th & 8^th grade boys turned out to be unfounded. The grades worked well together, were evenly dispersed, and the teams were fairly evenly matched. The older players often were good mentors to the younger players. Overall, the merging of the three grades was very successful. Joe Hahn noted he continues to deal with rainouts and rescheduling games.

TRAVEL COACHES

Brandon Rost noted that his team is selling strombolies as a fundraiser. Jim Amon recommended the Dale Marsh Fall Festival tournament in East Stroudsburg, PA if anyone is looking for a Columbus Day weekend tournament next year. It was well run and his team enjoyed their weekend. Mark Melvin reported that the Plymouth Power won two of their four games at the Kirkwood, DE college showcase tournament. Joe Hunter reported that his U15 Knights team played in the U15/U16 Whitewater Classic tournament in the Poconos and placed 3^rd overall. The players and parents played a paintball game on Sunday.

OLD BUSINESS

Nick Liska reported that the Conshohocken Elementary PTO fundraiser went very well and thanked the Club again for the registration/soccer basket donations it provided to the PTO. Two families will benefit from the donated registrations for next year.

There being no further business, the meeting was adjourned at 9:01 PM.

November 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, November 17th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:35 PM.

Attending:

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SELECT TEAMS / DIVISION COORDINATORS

Krissy Kaufman reported on recent results from Select Team tournaments. Joe Hunter asked Krissy to report on how long it took the select teams to be organized this season. Krissy noted that the Select Team coordination process started late and almost every roster was submitted late. She recommended next year having a Select Team tryout process similar to the Travel Team tryouts where all team tryouts and player evaluations are held on the same day. After a general discussion among the Board members recognizing the need for the duties of the position to begin earlier and proceed throughout the year, a motion was made and was carried to make the Select Team Coordinator an additional Division Coordinator position and a position to be filled at the same time and using the same method as other Division Coordinator positions.

The Division Coordinators reported briefly on their divisions’ season. Greg Nowak and Dave Miller discussed maintaining standings in the divisions. Dave Miller said he would leave that up to the Division Coordinator’s preference.

Bob Blundin thanked and voiced his support for the Club officers and other Club volunteers. He noted that the Club’s volunteers are here to serve the area youth.

TECHVANTICS PHOTOGRAPHY

Nick from Techvantics reported on their successful engagement photographing the travel teams this season. The action photographs were very popular. Nick proposed also taking the photographs for the intramural division next season. Nick will provide the details of the proposal to Renee Ebersole for evaluation.

Joe Hunter noted that the Club received a check from Techvantics for its portion of the proceeds related to the photograph sales.

 

ELECTIONS

Joe Hunter noted elections are held in February and several Officer, Division Coordinators, and Travel Coach positions will need to be filled. Open positions include: Officers – Intramural Vice President, Treasurer, and Director of Equipment; Division Coordinators – 7^th/8^th Grade Female & High School Female; Travel Head Coaches – U11 Male B, U13 Female, U14 Male and U18 Male (current year designations). Joe said that anyone interested in filling open positions should email him. The earlier an interested person is found, the smoother the transition will be.

2010 BUDGET

Joe requested a committee to work with him, Debbie Miller, and our bookkeeper to establish the 2010 budget. Bob Blundin and Greg Nowak volunteered to be on the committee. The committee will target completing the budget in December.

REFUND COMMITTEE

Joe Hunter noted that the Club should establish a refund policy to standardize and communicate the basis for refunding player fees. When the Club changes to credit card only registration next year, there will be a limited number of days to allow credit card refunds. After some discussion, the budget committee agreed to establish the refund policy.

8v8 FORMAT FOR INTRAMURAL U12 AND YOUNGER

Joe noted that EPYSA is heading in the direction for intramural U12 teams and younger to play an 8v8 format in an effort to increase touches on the ball. Jim Amon noted that at a recent tournament, his team was one of the few teams that played an 11v11 format in their age group. Some of the concerns expressed by Board members included potentially more teams with limited field space and the need for additional coaches.

BENEFICIAL BANK

Jim Amon is soliciting the Club to switch its bank accounts to Beneficial Bank where Jim is an employee. Joe Hunter noted a series of issues with our current bank, PNC. A motion was made and carried to allow Joe to investigate other banking solutions.

HOLIDAY PARTY

Brittingham’s Irish Pub was not available on December 17^th, so the Club holiday party will be on the 16^th. In an effort to reduce the cost of the party, the Club will not have an unlimited open bar as it has in the past. Joe Hunter requested that he be emailed with the names of suggested guests. Spouses again will be invited.

MEETING MINUTES

There have been suggestions to distribute the minutes within a week to ten days after the monthly meetings. Dennis O’Brien will try to prepare the minutes to be distributed in that period.

 

STANDARD REPORTS

President (Joe Hunter) – Joe noted that the lights will be removed from the upper field at the community center on December 1^st. The community center is also putting together a proposal to install a drainage system on the lower field and may be asking the Club to contribute toward that expenditure.

VicePresident– Travel (Brandon Rost) – Brandon distributed his report via email prior to the meeting. (See report below). A discussion ensued regarding coach evaluations. Mo Cranney noted reasons why he was against the evaluation as it was presented. Joe Hunter and Jens Knudson recommended putting the evaluation on the website to have parents complete it. Brandon briefly discussed proposed provisions to the travel policy. There was a general discussion among Board members regarding the travel policy. Both the pros and cons of the current policy were discussed. Brandon noted the comments and will consider them in proposing policy changes.

Vice President – Intramural (Dave Miller) – Dave distributed his report via email prior to the meeting. (See report below). Dave discussed the items noted in his report. There was a discussion regarding awards/trophies. It was suggested by Sandi Mansfield that better communication at the beginning of the season regarding awards or trophies would answer most parents’ questions. Dave also noted he would send requests to coaches for player ratings.

Vice President – Technology (John Wisniewski) – No report.

Treasurer (Joe Hunter – acting) – Joe distributes a report via email of key financial account balances. Joe noted that there was no evidence of missing funds. Joe will be meeting with the bookkeeper this Friday to get our records up-to-date. Joe briefly discussed certain credit card fees and said he will get an understanding of the fees and balance arrangements from Jon Gatta.

Director of Coaching (Jim Amon) – Jim discussed plans for holding an indoor youth module session this winter in one of the school gyms. He’s also planning a spring “E” license course and possibly a “D” course to follow.

Chief of Referees (Ivan Bell) – Ivan noted that overall it was a good season although he struggled to find referees late in the season. Ivan will request feedback about individual referees from the division coordinators to help determine the strongest referees that would likely referee older age groups next season. Ivan will hold a Grade 8 referee course next year to help meet the demand for referees.

Director of Fund Raising (Renee Ebersole) – Renee reserved the Spring Mill Fire Company hall for next year’s Beef & Beer. It will be the first Friday in October (10/1/10). Renee reported positive comments regarding the intramural photos. There was a brief discussion regarding photographers and Renee recommended maintaining both photographers for next year. Renee will go ahead and book a date for Colorgraphics for next season. Renee said the Plymouth Soccer Club blankets have been delivered and she distributed most of them during three nights at the Plymouth Community Center. She noted that there are two sponsors that have not paid their sponsorship fees this year.

Director of Equipment (Debbie Miller) – No report.

Director of Fields (Mark Melvin) – Mark noted that he has one travel game left to reschedule. There are also a couple of scheduled games left.

TRAVEL COACHES

Roberto Khatchadorian noted that his U12 girls team won their division this season. Jim Amon and Joe hunter discussed the status of a grievance being filed with Inter-County against Fox Chase regarding an injury during a game. Joe noted that as discussed at a recent EPYSA meeting, if there’s a significant injury time stoppage or an incident with a parent, you should request that the referee note that in his or her report. Joe discussed a recent injury on his team. He also requested that coaches let him know when there is an injury on their team so he can contact the parents.

Kim Detweiler noted that her women’s team recently won their division and the other Plymouth women’s team is running third or fourth in their division due to injuries.

GOOD OF THE GAME

Joe Hunter noted that EPYSA is helping put together a bid to bring the World Cup to this area in 2018 or 2022.

There being no further business, the meeting was adjourned at 9:30 PM.

 

VP of Travel Report: November 2009

Updates:

First and foremost…Have all the rainouts been reschedule?

Winter

Our fall season is quickly coming to an end. With all travel teams we encourage you to play year round to continue teaching your team skills and touches on the ball. Are you playing any indoor leagues…please let me know.

Please get with Mark Melvin if you would like to secure field time on Victory field for winter training. I know a bunch of you guys grabbed it on Saturdays throughout the winter last year. We would like to get a good picture of this now.

Spring

Who is registered…registering for cups. Please let me know.

Also if you are looking to continue playing spring ball please begin your application and selection for Rock League. There is a discount if you are registered before December 31^st. League runs April 11^th through June 6^th…on Sundays…excluding Mother’s Day and Memorial day.

Thanksgiving Tournaments

A number of you are competing in Thanksgiving tournaments please be sure to get with Debbie on getting patches for your tournament.

Also please report your results upon completion of the tournament…best of luck to all.

Coaching

Licensing

For those coaches that are coming back next year and are not E licensed please plan on getting with Jim to set up a time before next season to get your license.

Those of you that would like to get your next level coaching license please refer to EPYSA’s site. Gary Stevenson mentioned he is going to do a “D” license on the turf in Upper Dublin over the winter.

A couple of coaches have mentioned that this is their last season…we will need to fill 3 coaching positions on top of U9 teams for next year. U14 Girls, U15 Boys, U12B Boys. If you know anyone interested in coaching please let us know.

Also I would like to start something new where we send out coaching evals to all of our travel parents. Each eval will come back directly to me. This will help us to continually improve our program and gain feedback from our parents. (Please See Attached Coaching Eval that will go out.)

Travel Policy

Over the next two months we are going to be revising the travel policy. There were several issues that need to be addressed and revisions will be up for discussion in November and December meeting. New Policy will be in place January 2010. (See attached for recommended provisions)

Next Year…why not start planning early

Proposing Saturday, March 27^th for League Wide Mandatory Tryouts.

Full rosters will be due May 1^st

Paperwork due May 21^st.

 

November 17, 2009 IntramuralReport – PlymouthSoccer Club

General:

This season the intramural report could be a copy of last year’s report. The season got off to a rough weather start in September and several weekends during October and November also created challenges. Most divisions have completed all games and this past weekend several divisions completed their respective playoffs. There may have been a division or two that couldn’t make up a game but again this was minimal. There is only one division still playing, the U19 Rec boys. The U19 Rec boys should complete their season, weather permitting, November 29 with divisional playoffs.

There were a few e-mails and comments made that some divisions’ seasons had ended early or earlier than most. Every division had a game schedule with a minimum of at least 9 games and some with a game schedule of 10 games with playoffs. Teams played anywhere from 9 to 13 games depending on division and playoff format. All divisions ended their seasons by the time Select tournaments commenced at various clubs for their age groups.

There were a couple e-mails about trophies or the lack of trophies in the 2^nd & 3^rd Grade boys’ age group. This age group holds a Bill Lapp Festival at mid-season. However, because of the rainy weather throughout October the games kept being moved back and resulted in being played at the end of the season. Each player received participation Bill Lapp medals. This is considered the transition age group from where all players receive a trophy; i.e. Kindergarten Coed, 1st Grade Boys and 1st & 2^nd Grade Girls and the next age group where only the two teams in the championship playoffs receive a medal. There should be an intramural policy on awards/gifts per age group and have this published on the club’s website.

Divisional Awards/Gift

Kindergarten Coed (U6) – All players receive a participation Trophy

1^st Grade Boys (U7) – All players receive a participation Trophy

1^st & 2^nd Grade Girls (U7 & U8) – All players receive a participation Trophy

2^nd & 3^rd Grade Boys (U8 & U9) – All players receive Bill Lapp participation award & 1^st & 2^nd Place Festival Teams receive medals. (There are no playoffs in the division).

3^rd & 4^th Grade Girls (U9 & U10) – All players receive Bill Lapp participation award & 1^st & 2^nd Place Festival Teams receive medals. (There are no playoffs in the division).

4^th & 5^th Grade Boys (U10 & U11) – Division has playoffs and 1^st & 2^nd place receive medals.

5^th & 6^th Grade Girls (U11 & U12) – Division has playoffs and 1^st & 2^nd place receive medals.

6^th, 7^th & 8^th Grade Boys (U12, U13 & U14) – Division has playoffs and 1^st & 2^nd place receive medals.

7^th & 8^th Grade Girls (U13 & U14) – Division has playoffs and 1^st & 2^nd place receive medals.

High School Rec Boys (U15-U19) – Divisional Playoffs, but no placement medals awarded at Coordinator’s request.

High School Rec Girls (U15-U19) Girls – Division has playoffs and 1^st place receive medals.

Would like to propose for the 2010 season that the Bill Lapp participation award be a T-shirt and that 1^st & 2^nd place receive a medal. Also for the Rec boys and girls graduating seniors receive a Plymouth SC hoodie.

There are no other known issues to report.

Division Coordinators:

All coordinator positions are filled.

Kindergarten Coed – Christopher Kane

1^st Grade Boys – Nick Liska

2^nd & 3^rd Grade Boys – Sandi Mansfield

4^th & 5^th Grade Boys – Kris Kaufmann

6^th, 7^th & 8^th Grade Boys – Greg Nowak

HS Rec Boys – Dennis Stanton

1^st & 2^nd Grade Girls – David Haberstroh

3^rd & 4^th Grade Girls – Shawn Coyle

5^th & 6^th Grade Girls – Bob Blundin

7^th & 8^th Grade Girls – open

HS Rec Girls – open

I want to extend my sincere thanks to all the division coordinators for doing an outstanding job this year. After last year with its weather problems I didn’t think it could ever be any worse. Well, it was probably worse and this year again with a late Labor Day and a religious holiday falling on a Saturday put Saturdays at a premium. You made decisions week after week to rearrange game schedules to keep your division on track and complete all games as assigned. Thank You.

The club hopes that all division coordinators will be back next year. You have been through the worst, it can only get better.

Miscellaneous Division Reports:

None submitted.

December 2009 Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, December 15th, 2009 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA. The meeting began at 7:40 PM.

Attending:

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PHILADELPHIA UNION

Jason Freedman with the Philadelphia Union MLS team spoke to the Board about partnering opportunities between the Club and the Philadelphia Union. Jason discussed and provided handouts describing four partnership levels designed to allow all size clubs to participate in partnering opportunities with the Union. The partnership arrangements provide for varying mixes of tickets, merchandise, and training opportunities depending on partnership level selected and payment of related fees. Jason also answered Board members’ general questions about the Union and the upcoming season. Joe Hunter said the Board would discuss the partnering opportunities and get back to Jason.

YSC SPORTS

Jim Amon introduced Rich Graham (President) and Biff Sturla from YSC Sports. YSC is an indoor and outdoor training and playing facility headquartered in Wayne, PA. Rich Graham described YSC as not only a facility where leagues play (both intramural and travel), but since he acquired YSC last year (previously Rocket Sports), also a neutral training academy. Rich noted that the Philadelphia Union has selected YSC Sports as their club neutral youth training academy by forming the YSC Union Juniors program. YSC focuses youth soccer players to “dream, perform and excel”. Their goal is to elevate the level of play in the Philadelphia area. Rich and Biff are visiting local soccer clubs to let them know about the resources YSC can offer to players, coaches and teams. Rich offered to provide coaching resources to the Club free of charge to demonstrate YSC’s capabilities and commitment to youth soccer. Biff Sturla described YSC’s various leagues, training facilities and programs and invited the Board members to stop by and observe a session. Joe Hunter suggested to Rich and Biff that he could mass email the Club members to let them know about the playing and training opportunities at YSC.

REFEREE FEES

Joe Hunter noted that any Division Coordinators or Travel Coaches that did not play all their games and therefore did not spend all their referee fees should return unspent fees to the Club. Joe also noted that there was a discrepancy in one division between what was agreed to be paid for referee fees and what was actually paid. For next season, only amounts agreed upon between the Club and the Chief of Referees will be paid. The referee fees are normally based upon EPYSA amounts, but they have been adjusted to tournament fee amounts where appropriate to account for smaller sided or shorter intramural games.

BUDGET/REFUND COMMITTEE

Joe Hunter noted that the budget committee met and has begun working on the budget for 2010 as well as a Club refund policy. The budget is in a preliminary stage and additional work is required. The Club’s bookkeeper has recorded all bank activity and reconciled accounts through November but she is continuing to work on properly classifying the activity. It has taken considerable time to locate and organize source documents for many of the transactions. Joe noted that he recently approved a bookkeeping invoice for approximately $400 for 11.5 hours of service.

ELECTIONS

Joe Hunter noted that elections will be coming in February and March for all positions. Some positions are currently open and must be filled. Details of the elections and positions will be posted on the Club’s website homepage.

STANDARD REPORTS

President (Joe Hunter) – No additional report.

VicePresident– Travel (Brandon Rost) – Not present, no report.

Vice President – Intramural (Dave Miller) – Dave noted player ratings are coming in and are 75% – 80% complete. John Wisniewski suggested having division coaches meet with their Division Coordinator at the end of the season to discuss player ratings. See report appended to minutes.

Vice President – Technology (John Wisniewski) – John reported that some glitches with the Club’s generic email accounts have been corrected. He also briefly described how to send and receive Club account emails on home computers.

Treasurer (Joe Hunter – acting) – Joe distributed a report via email of Club receipts and disbursements for the year through December 13, 2009. He noted that the bookkeeper is continuing to correct misclassifications and the amounts are not necessarily indicative of the year-end balances.

Director of Coaching (Jim Amon) – No report.

Chief of Referees (Ivan Bell) – Not present, no report.

Director of Fund Raising (Renee Ebersole) – Joe Hunter and Debbie Miller asked Renee for help identifying 2009 fund raising receipts and expenditures to help properly classify the banking activity. Renee had no additional report.

Director of Equipment (Debbie Miller) – Debbie had comments regarding some of the preliminary budget figures. Her concerns will be addressed at the next budget committee meeting. No additional report.

Director of Fields (Mark Melvin) – Mark noted that he is waiting for the permit for the use of Victory 1 field.

TRAVEL COACHES

Mo Cranney commented on his team’s third place result at their Thanksgiving tournament. Mark Melvin commented on several successful results for the Plymouth Power including winning the championship of the ICSL U17 Elite division. Joe Hunter reported his U15 Knights lost their last game 1-0, losing the ICSL Division 1 championship. Joe Hunter noted travel tryouts will begin March 20, 2010.

There being no further business, the meeting was adjourned at 9:00 PM.

 

December 15, 2009 Intramural Report – Plymouth Soccer Club

Player Ratings:

Some divisions have all players rated and of those divisions not yet completed about 75-80% have responded.

Future Considerations for the new Board in 2010:

Realignment of Girls Divisions for 2010

This realignment would have divisions similar to the boys divisions. Object is to have more teams in the upper age groups. Below is a table comparing this year’s division make-up and the proposed alignment for 2010.

2009		2010 (Proposed)*
Division	Teams/players per	Division	Team/players per*
1st & 2nd Grade (5v5)	12 teams/9-10 per	1st Grade (5v5 or 4v4)	8 teams/8 per
3rd & 4th Grade (8v8)	8 teams/12-13 per	2nd & 3rd Grade (7v7)	8 teams/14 per
5th & 6th Grade (10v10)	8 teams/14-15 per	4th & 5th Grade (8v8)	8 teams/12-13 per
7th & 8th Grade (10v10)	5 teams/14 per	6th, 7th & 8th Grade (11v11)	8 teams/15-16 per

* based on 2009 numbers by grade.

The web pages would require readjustment should the new alignment take affect. However, the boys and girls web pages could be combined reducing the number of pages to maneuver through.

Divisional Awards/Gift

Establish a documented list of awards/gifts per division. This could be a published document (web page); however, observations of other youth sports resulted in little about awards or gifts given. It may not be worth placing on the website, but by having a document future boards would have a guide line on awards/gifts and their related costs for budgeting.

Division	Award/Gift
Kindergarten Coed 1st Grade Boys 1st & 2nd Grade Girls	All players receive a participation award; i.e. trophy.
2nd & 3rd Grade Boys 3rd & 4th Grade Girls	All players receive a Bill Lapp participation award and 1st & 2nd place festival teams receive a representative award. There is no end of the season playoffs.
4th & 5th Grade Boys 6th, 7th & 8th grade Boys 5th & 6th Grade Girls 7th & 8th Grade Girls	These divisions have end of the season playoffs and only 1st & 2nd place teams receive an award.
High School Rec Boys	End of the season playoffs, but no award given at the coordinator’s request.
High School Rec Girls	End of the season playoffs and only 1st place team receives an award.

The new board for 2010 should consider the following:

• All Bill Lapp festival participants (2^nd & 3^rd Grade divisions) should receive a Plymouth SC/Bill Lapp Festival T-shirt and the 1^st & 2^nd place teams receive an additional placement award; i.e. trophy, medal, etc.

· All Plymouth SC graduating seniors should receive a Plymouth SC hooded sweat shirt.
Alcohol and Smoking Policy

This would be just an affirmation that the club follows the policies already established by the Colonial School District and the Borough of Conshohocken, Plymouth and Whitemarsh Townships. A link to the respective authorities’ website or the policy of each organization should be shown.

Also the club should send in early August and then again in September before the season starts a mass e-mail to the entire club on the policy.

Intramural Divisional Practice Plans

Establish a documented list of skills to be taught at each divisional level. In order to support this:

• The document should include the skills to be taught along with a description of the skills.
• 5-6 practice plans per division and should be made available for downloading or printing from the club’s website. This should not necessarily be just a link to another website but specific club accessible practice plans.

Respectfully Submitted,

David L Miller

VP Intramural

Plymouth SC