2008 Meeting Minute Archives

January 2008 Meeting Minutes

No meeting

February 2008 Meeting Minutes

The Annual Membership Meeting and the monthly meeting of the Board of Directors of the Plymouth Soccer Club were held on Tuesday, February 19, 2008 at the Plymouth Township Building on Belvoir Rd, Plymouth Meeting, PA.

Attending:

Jim Amon

Dom Aprile

Gerald Arnett

Bob Blundin

Michael Ciesielka

Mo Cranney

Renee Ebersole

Gerry Fox

Jon Gatta

Staci Goldberg

Jeff Green

Joe Hahn

Doug Hargrove

Peter Hendrick

Gina Hunter

Joe Hunter

Dave Jordahl

Ira Mazer

Mark Melvin

Dave Miller

Debbie Miller

Greg Nowak

Lance Oble

Bob O’Neill

Walt Pahac

Bill Ruppenthal

Andrew C Vlahakis

Sue Vlahakis

Kevin Willis

Christopher Yaure

Bill Ruppenthal called the meetings to order at 8:03 PM. Christopher Yaure acted as Secretary. Quorums for both meetings were determined to be present.

TRAVEL POLICY

The proposed travel policy was introduced by the travel policy committee. The policy was approved by a voice vote.

TRAVEL COACH NOMINATIONS

There was discussion of whether the Club nominates “B” team coaches. It was determined that the Club will nominate “B” team coaches.

The following were nominated as 2008 travel team coaches:

U9 Boys Mo Cranney

U9 Girls None

U10 Boys “A” Jim Amon

U10 Boys “B” Ira Mazer

U10 Girls Kevin Willis

U11 Boys “A” Joe Stanton

U11 Boys “B” Dominic Aprile

U11 Girls Roberto Khatchadourian

U12 Boys Craig Smith

U12 Girls Dave Miller

U13 Boys Gene Sejda

U13 Girls Bob McDade

U14 Boys “A” Joe Hunter

U14 Boys “B” Dave Stacek

U14 Girls Rob Miller

U15 Boys “A” Michael Ciesielka

U15 Boys “B” Jeremy Brodovsky

U15 Girls Jens Knudsen

U16 Boys Brian Barlow

U17 Boys Marc Levin

Senior Men Bob O’Neill

Over 30 Men Michael Ciesielka

Women Kim Burke

Nominations will remain open until the election at the March meeting.

BUDGET REVIEW AND ADOPTION

The Colonial Soccer Club, Inc. Financial Statements for the Years Ended December 31, 2007 and 2006 were distributed. The financial statements included a review by the accounting firm of Lawrence F. Tornetta, Ltd. Also distributed was a letter dated February 6, 2008 from the accounting firm containing suggestions regarding internal control policies. The treasurer, Dominic Aprile, responded to questions.

The Budget Review and Adoption was tabled for the Board elections.

BOARD ELECTIONS – CLUB OFFICERS

Nominations for the Club Officers were closed. The following Club Officers were elected by voice vote of the Club Members present:

President Joe Hunter

Vice President – Travel Bill Ruppenthal

Vice President – Intramural Dave Miller

Director of Technology Michael Ciesielka

Secretary Christopher Yaure

Treasurer Jon Gatta

Director of Coaching Marc Levin

Director of Equipment Debbie Miller

Director of Administration Debbie Miller

Director of Fields Bill Ruppenthal

Chief of Referees Ivan Bell

Director of Fund Raising Renee Ebersole

ADJOURNMENT

As there was no further business before the membership, the Annual Membership Meeting was adjourned.

BOARD ELECTIONS – INTRAMURAL COORDINATORS

The new Club Officers took office for continuation of the monthly meeting of the Board of Directors.

Nominations for the Intramural Coordinators were closed. The following Intramural Coordinators were elected by voice vote:

U-6 Coed Mark Melvin

U-10 Girls Bob Blundin

U-10 Boys Dave Jordahl

U-12 Boys Greg Nowak

U-14 Boys Doug Hargrove

Rec Girls Jeff Levin

Rec Boys Dennis Stanton

There were no nominations for the following Intramural Coordinator positions:

U-8 Girls

U-8 Boys

U-12 Girls

U-14 Girls

BUDGET REVIEW AND ADOPTION – CONTINUED

The proposed budget for 2008 had been distributed previously by email. The proposed budget included two alternatives, “Stable” with no change in fees and “Increase” with an increase in fees from $65 to $75 for Intramurals and from $130 to $150 for Travel (and no change for Men’s). There followed discussion of the proposed budget, including which alternative to adopt.

It was duly moved and seconded to adopt the budget submitted by the Treasurer, with increases of $10 and $20 (the “Increase” alternative). The motion was approved with one Nay vote.

Discussion of finances and insurance were postponed until the March monthly meeting.

STANDARD REPORTS

The Director of Fund Raising asked for comments on moving the Beef and Beer to a Friday.

 

ADJOURNMENT

As there was no further business before the Board, the meeting was adjourned.

Christopher Yaure

Secretary of the Annual Membership Meeting and meeting of the Board of Directors

March 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Plymouth Soccer Club was held on Tuesday, March 18, 2008 at the Plymouth Township Building on Belvoir Rd, Plymouth Meeting, PA.

Attending:

Club officers	Travel coaches	Intramural coordinators	Guests
Ivan Bell	Joe Stanton	Joe Hahn	Mike Buck
Renee Ebersole	Dave Stasak	Mark Melvin	Megan Dougherty
Jon Gatta			Mostafa Mouhib
Joe Hunter			Pat Riley
Dave Miller
Debbie Miller
Bill Ruppenthal
Christopher Yaure

Joe Hunter called the meeting to order at 8:06 PM. Christopher Yaure acted as Secretary. A quorum was determined to be present.

INTRAMURAL COORDINATOR

The new U14 Girls intramural coordinator, Joe Hahn, was introduced. Joe was appointed after the last monthly meeting to fill a vacancy.

CONSHOHOCKEN CATHOLIC

Joe Hunter received 21 responses to his email asking if the Club should support the soccer program at Conshohocken Catholic. This topic was then tabled.

RISK MANAGEMENT

Joe Hunter reminded the Board that everyone connected with the Club, including Board members and coaches, is required to fill out the risk management form online each year.

CONSHOHOCKEN CATHOLIC (resumed)

Megan Dougherty and Mostafa Mouhib of Conshohocken Catholic expressed appreciation to the Club for providing equipment for use by the Conshohocken Catholic soccer club. The club was successful with 18 students participating. They will probably run the club again in the fall. They are also looking into a CYO team.

WALK IN REGISTRATION AT DICK’S

Live registration at Dick’s will be one night the week of April 21-25. This is before travel team try outs.

INSURANCE PROPOSAL

Ivan Bell introduced an insurance proposal for the Club. The proposal was prepared by Heritage insurance brokerage, which recommended a Travelers policy. The policy provides $1M in limits for non-profit coverage and $100,000 for employee theft. The annual premium is $1,206. The policy would not provide property coverage for the shed. Ivan will check whether the policy provides primary or secondary coverage and whether it provides personal injury coverage.

Motion – complete and submit an application for the Travelers policy and purchase the policy if approved. Approved unanimously.

CODE OF CONDUCT

There was discussion of the Club Code of Conduct. Our Code of Conduct is in the township’s hands right now. It was suggested that we add the Code of Conduct to the registration next year, and that we hand out copies to all players this year. We will look at the Code again when we get it back from the township.

WEBSITE

Contact information, e.g., intramural coordinators, will be available on the website.

SCHOLARSHIP COMMITTEE

The Club is considering two types of scholarships: 1) a college scholarship, for example, $1,000 – Ira Mazer would like to head up this effort; 2) hardship scholarship for Club fees, which could be formal or informal. A committee was appointed to address college scholarships: Ira Mazer, Jon Gatta, Ivan Bell, Mark Melvin.

KOHL’S CUP

Kohl’s will provide workers from its employees and a $500 payment. Last year we had a small turnout, generally travel kids who were already there. This needs to be worked into the schedule if we want to do it.

CLUB ADDRESS

The post office box is on the website. The following officers have access to the box: Joe Hunter, Jon Gatta, Debbie Miller.

TRAVEL COACHES

Nominations were closed. The following were elected by unanimous voice vote of the Board Members present:

U9 Boys Mo Cranney

U10 Boys “A” Jim Amon

U10 Boys “B” Ira Mazer

U10 Girls Kevin Willis

U11 Boys “A” Joe Stanton

U11 Boys “B” Dominic Aprile

U11 Girls Roberto Khatchadourian

U12 Boys Craig Smith

U12 Girls Dave Miller

U13 Boys Gene Sejda

U13 Girls Bob McDade

U14 Boys “A” Joe Hunter

U14 Boys “B” Dave Stacek

U14 Girls Rob Miller

U15 Boys “A” Michael Ciesielka

U15 Boys “B” Jeremy Brodovsky

U15 Girls Jens Knudsen

U16 Boys Brian Barlow

U17 Boys Marc Levin

Senior Men Bob O’Neill

Over 30 Men Michael Ciesielka

Women Kim Burke

The following travel coach position is vacant:

U9 Girls

STANDARD REPORTS

• President (Joe Hunter) – EPYSA fees are to go up $1 for travel per player
• Travel VP (Joe Hunter for Bill Ruppenthal)
  • 5 teams played in cups and 1 team in the national championship series
  • Tryouts – there will be2 tryouts for each teambut 3 are scheduledA two-week tryout period will begin 4/26/08
• Intramural VP (Dave Miller)
  • A U7 Boys division has been added
  • Trying to avoid an odd number teams in a division
  • Ideal will be 6 teams, 10 games
  • Dave requested comments from last year’s intramural Coordinators
• Technology VP (Joe Hunter for Michael Ciesielka) – the website is up and running
• Treasurer (Jon Gatta)
  • The treasurer’s report was emailed previously
  • He will form a committee to review the accounts receivable and make a report to the Board
  • Looking into obtaining a check card
  • Looking at a obtaining a new money market rate
• Referees (Ivan Bell)
  • If we don’t sponsor a referee’s clinic, can go to the EPYSA site
  • Does not have the number of referees now
  • We may want to do a Class 8 course
• Fund-Raising (Renee Ebersole)
  • Sponsor money due – $1,500
  • The Beef and Beer will be the first Friday in October, 10/3/08, at the Spring Mill Firehouse
  • Will do a sponsor mailing
  • There are a few sponsor plaques still to be distributed
• Field Equipment coordinator (Debbie Miller)
  • Reported on available fields
  • Has coordinated training schedule with travel coaches
• Intramural Coordinators – Still need 4 more: U7 Boys, U8 Boys, U8 Girls, U12 Girls
• Travel Coaches
  • U15 Boys – Won the indoor cup at Wilkes-Barre – indoor state champions

The meeting was adjourned at 9:26 PM.

April 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, April 15th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­Club Officers:

Joe Hunter

Bill Ruppenthal

Mike Ciesielka

Debbie Miller

Dave Miller

Ivan Bell

Renee Ebersole

Marc Levin

Travel Coaches:

Craig Smith

Moe Cranney

Bob O’Neill

Ira Mazer

Gene Sejda

Dominic Aprile

Intramural Coordinators:

Mark Melvin

Joe Hahn

Doug Hargrove

Greg Nowak

Joe Huntercalled the meeting to order at 8:03 pm. Mark Melvin acted as the appointed Secretary due to the resignation of acting Secretary Christopher Yaure.

SCHOLARSHIP COMMITTEE

The new committee met prior to the meeting and will offer two $1000.00 scholarships (1 boy & 1 girl). The scholarships will be offered for the September 2009 school year. Application deadline will be April 1st, 2009. Eligibility guidelines will be finalized by the Scholarship Committee.

WALK IN REGISTRATION

There are 15 volunteers for Dick’s in person registration on Thursday, April 24th from 6:00 to 9:00 pm.

RISK MANAGEMENT

Joe Hunter reminded the Board that everyone connected with the Club, including Board members and coaches, are required to fill out the risk management form online each year.

PLYMOUTH TOWNSHIP DAY JULY 26th.

The Club is looking for two volunteers for approximately 2 hours to help out with the Club’s booth for Plymouth Township Day July 26th. Anyone interested should contact Joe Hunter.

GIVING BACK TO THE COMMUNITY

Each year the township designates a day to clean up the parks and recreation areas in the township. The township is looking for volunteers from Plymouth Soccer Club to offer their time to assist with the clean up effort.

COACHES MANUALS

Club considering giving out age appropriate coaching manuals to each coach Travel & Intramural prior to each season. The Club members also discussed whether or not to require Travel coaches take a coaching class prior to coaching a team. It was agreed to continue the discussion at the next meeting.

STANDARD REPORTS

President(Joe Hunter) – Joe Hunter reported that we received a fine from the IRS for failure to file a 2005, tax return form (990) in the proper time frame.

Joe spoke with a representative from the IRS and was able to freeze the levy against the Club until we can send a letter to the IRS explaining why we were delinquent.

Greg Nowak volunteered to help draft the letter.

The Club will now officially be named Colonial Soccer Club Inc. This name will be used for any official business that the Club conducts from this point forward.

Greg Nowak offered his time Pro Bono to get the club DBA Plymouth Soccer Club.

Joe requested $5000.00 from the Parks & Recreation Department at their meeting earlier this month.

Travel Vice President (Bill Ruppenthal) – Placements for ICSL travel teams were available today. Bill needs a letter from any coach who would like to move up or down a division based on coach recommendations.

Help is needed from travel coaches to evaluate players during tryouts on Saturday April 26th.

Treasurer (Joe Hunter for Jon Gatta) – Jon obtained a Debit/Check card. It is in Jon’s name as well as the clubs. It is linked to the checking account.

This card will be used in lieu of members using their own credit card and asking for reimbursements.

The 2007 tax form (990) was filed by Jon the week of April 14th.

Jon transferred $35,000.00 from the commercial savings account and moved it into a Money Market Account the plan of this is to earn additional interest during the year

Fundraising (Renee Ebersole) – There are 4 sponsors remaining from last year who still have not paid their fees. A total of $1000.00 is still outstanding, $250.00 from each sponsor.

The meeting was adjourned at 9:54 pm.

May 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, May 20th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Renee Ebersole

Jon Gatta

Joe Hunter

Marc Levin

Dave Miller

Debbie Miller

Dennis O’Brien

Travel Coaches

Jim Amon

Dominic Aprile

Moe Cranney

Jens Knudson

Brandon Rost

Paul Wrede

 

Intramural Coordinators

Mark Melvin

Joe Hahn

Joe Hunter called the meeting to order at 8:00 pm.

Dennis O’Brien was nominated and elected Secretary of the Club, effective immediately, and acted as Secretary for the meeting. A quorum was determined to be present.

TECHVANTICS PHOTOGRAPHY

Nick and Missy Jushchyshyn from Techvantics Photography provided the Board with an overview of the services their company could provide to the Club. These services included game-day action photography, a variety of photo products, and web based ordering and payment options. The Board will consider allowing Techvantics to perform a trial basis game-day photo session.

SCHOLARSHIP COMMITTEE

No report.

RISK MANAGEMENT

Ivan Bell noted that effective May 9, 2008, the Board has an EPLI (Employment Practices Liability Insurance) policy in place.

The Board discussed the need for a separate insurance policy to cover equipment theft. Ivan Bell said the policy would cost $750 annually and have a $500 deductible. The Board decided that due to the nature of the equipment, it was not cost effective to obtain the policy and would self-insure the equipment. The equipment is widely dispersed, replaced on an ongoing basis due to wear, and in most locations, not significant in value. The Club also has not experienced significant theft losses in the past. There was a suggestion to chain together and lock larger pieces of equipment that are stored in the Club’s shed.

PLYMOUTH TOWNSHIP DAY JULY 26th.

The Club has the needed volunteers for Plymouth Township Day, July 26th.

GIVING BACK TO THE COMMUNITY

Each year the township designates a day to clean up the parks and recreation areas in the township. The township is looking for volunteers from Plymouth Soccer Club to offer their time to assist with the clean up effort. The clean-up date has not yet been determined. More details will follow.

BOBBY CONVEY SOCCER CAMP

Jens Knudson initiated a discussion seeking the Club’s interest in arranging a training session for our players with Bobby Convey. Bobby Convey is from the Philadelphia area and currently plays on the U.S. National Team and Reading in the Premier League. He’s hosting a series of three night camps in the area, and would be interested in arranging an event with the Plymouth Soccer Club. The Board is interested in trying to schedule a session. Jens will contact Bobby to see if a mutually agreeable time can be arranged and what fees are involved. If there is a scheduling conflict for this year, the Club is interested in trying to schedule a three session camp with Bobby in 2009.

STANDARD REPORTS

President(Joe Hunter) – Joe Hunter reported that he received a letter from the IRS recognizing the Club’s name change to Colonial Soccer Club Inc. DBA (doing business as) Plymouth Soccer Club.

As of today, Joe noted we had 803 registrants for the fall.

Vice President – Travel(Joe Hunter for Bill Ruppenthal) – Additional Travel Coaches will be discussed below.

 

Vice President – Intramural(Dave Miller) – Some age groups are approaching 100% capacity for the fall, but overall as of today, intramurals are at about 75% capacity and below where we were at this time last year. The Rec Boys Division is also low but is anticipated to increase as summer approaches.

Treasurer (Jon Gatta) – Jon reminded the Board that he obtained a Debit/Check card for the checking account to expedite processing Club disbursements. He also noted that $35,000.00 had been transferred last month from the commercial savings account into a Money Market Account to earn additional interest.

Jon reviewed April’s financial reports and was asked numerous questions about equipment expenses. These questions led to a discussion about invoice approval procedures. Joe Hunter motioned that the Club follow the suggestions outlined in the Lawrence F. Tornetta, Ltd. management letter stating that all expenditures should be mailed to the Club’s post office box and opened (or otherwise delivered to) and approved by the President or Secretary prior to payment by the Treasurer. The Board approved this motion. Jon will notify our vendors to send invoices to the Club’s post office box address.

Chief of Referees (Ivan Bell) – Ivan is in the process of organizing a Grade 8 referee certification program to take place the last two weeks of August. The class will meet for six evenings, three hours per night. Details will follow as the dates and location are confirmed.

 

Director of Fundraising (Renee Ebersole) – One sponsor from last year has paid since the last meeting. There are three sponsors remaining from last year who still have not paid their fees. A total of $750.00 is still outstanding. Sponsor mailings have gone out for this year and approximately fifteen sponsors have already responded.

The Club is holding a fundraising event at Applebee’s restaurant in Andorra on Monday, June 9^th. Applebee’s will donate 10% of Club members’ checks to the Club. All are encouraged to attend. There will be a mass emailing to promote the event.

Director of Coaching(Marc Levin) – Marc discussed standardizing the policy for creating new (travel) teams of dissolving teams that no longer have enough players. These situations should be brought to the attention of the Director of Coaching. Also, there should be standard methods to notify players if they made a travel team or not. Currently, this notification varies by team.

Three new travel coaches were elected at the meeting, assuming there are enough players for the teams and risk management requirements are met. Brandon Rost was elected coach for U-9 Girls “A” team, Mark Weinstein was elected coach for U-9 Boys “B” team, and Paul Wrede was elected coach for U-10 Boys “C” team. There was some discussion about the benefits of having a “C” team, and the Board decided it would be beneficial to the Club and players to proceed with the team.

The Club was contacted by a coach of a U-12 Girls Chestnut Hill team that folded. She expressed interest in bringing her remaining players to Plymouth and possibly joining forces with girls that did not make Roberto Khatchadourian’s U-11 Girls “A” team.

Marc also discussed an upcoming “showcase tournament” in Columbia, Maryland where the U-17 players will have an opportunity to be seen by college coaches.

There was a brief discussion concerning the formation of “Select” teams for tournaments. The Board decided to discuss this further at a later date.

The meeting was adjourned at 9:50 pm.

June 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, June 17th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Renee Ebersole

Jon Gatta

Joe Hunter

Debbie Miller

Dennis O’Brien

Travel Coaches

Jim Amon

Jeremy Brodovsky

Moe Cranney

Ira Mazer

Fred Morganstein

Greg Nowak

Marc Weinstein

Intramural Coordinators

Joe Hahn

Jeff Levin

Mark Melvin

Joe Hunter called the meeting to order at 8:07 pm.

A quorum was determined to be present.

SCHOLARSHIP COMMITTEE

Ira Mazer discussed that the committee met earlier tonight and completed a final rough draft of the scholarship application. He will prepare a final formatted copy and distribute to the committee for comments. Ira intends to have a final scholarship application that’s ready for Board approval at July’s meeting.

APPOINTMENTS

Joe Hunter appointed Mark Melvin to be Select Teams Coordinator, Caroline Shuman to be U7 Boys Intramural Division Coordinator, and Jon Riesburg to be U12 Girls Intramural Division Coordinator. The U7 Boys Division is a new division created due to the large number of registrants in that group.

GIVING BACK TO THE COMMUNITY

Joe Hunter requested help with coordination and participation for the upcoming Plymouth Township Park Clean-up Day. The Club’s participation in this event will help show the value the Club brings to the township and be an opportunity for our players to get involved in community service. Clean-up Day is scheduled for June 28^th, meeting at Greater Plymouth Community Center at 9:30 am. After the actual clean-up, the Club will provide hot dogs, pretzels, and refreshments and set up fields for small sided soccer games at the community center.

FINANCE COMMITTEE

Jon Gatta discussed forming a finance committee to review and approve monthly financial activity, approve unbudgeted or other non-routine transactions, and establish the Club’s annual budget. Currently, all Board members are involved in this process, and at times, the process can be cumbersome. Jon will continue to send out the Treasurer’s report to all Board members and any Board member will have the opportunity to ask questions about the financial activity.

Jon also discussed the status of implementing the suggestions outlined in the Lawrence F. Tornetta, Ltd. (the Club’s accountant) management letter. Many of the suggestions have been implemented, are in process, or negated as a result of changes in our procedures and disclosures.

Ivan Bell moved that the Board create a Finance Committee. After some discussion, the Board adopted the motion. Jon Gatta will suggest committee members and duties to be approved by the Board.

INSURANCE POLICY

Joe Hunter noted we received the insurance policy for the Club. Greg Nowak will review the policy to verify it maintains the proper coverages.

RISK MANAGEMENT

Joe Hunter noted that 112 members have completed the Club’s Risk Management Application. Officers, Coaches, Assistant Coaches, Coordinators and Parent Coaches (Travel and Intramural) are all required to complete the application.

COLONIAL SCHOOL DISTRICT ZONING CHANGE

Jeremy Brodovsky gave a brief overview of a recent Whitemarsh Township Board of Supervisors meeting that several Club members attended to approve the proposed Colonial School District zoning request to provide an institutional overlay to the Victory Fields area of their property. The area is currently zoned residential. There was much discussion by residents and Supervisors. The zoning request was not decided upon and was held open until the next Board of Supervisors meeting. Club members that are Whitemarsh Township residents and support the zoning change are encouraged to contact their township Supervisors.

STANDARD REPORTS

President (Joe Hunter) – As of tonight, 1,106 players registered with the Club. No additional items.

Vice President – Travel (Bill Ruppenthal via email) – see below.

 

Vice President – Intramural (Dave Miller via email) – see below.

Treasurer (Jon Gatta) – Jon presented May’s financial reports noting additional details provided in the report, including actual expenditures versus budgeted expenditures, transaction details, bank statements and cancelled checks.

Chief of Referees (Ivan Bell)– Ivan is continuing to organize a Grade 8 referee certification program to take place the last two weeks of August. He will be submitting the application for approval for the course shortly. He already has about a dozen individuals interested in enrolling in the course and expects the course to fill quickly.

Director of Fundraising (Renee Ebersole) – We have about 30 sponsors so far this year. Follow-up letters to last year’s sponsors are ready to go out. We have not gotten the results of the fundraising event at Applebee’s restaurant yet although there seemed to be good participation.

Renee is also working on getting the discount cards ready for distribution. She will also look into obtaining more Plymouth Soccer Club car magnets.

Director of Equipment (Debbie Miller) – Bill Ruppenthal will be ordering Travel jerseys soon. If coaches don’t supply Bill with player sizes, he will get the sizes from the online registration information.

Travel Head Coaches – Jim Amon – U10 Male reported his team won the Buckingham Spring Into Summer Tournament. There’s an upcoming scrimmage game with Upper Moreland.

Ira Mazer – U10 Male teams played Spring and are looking good going into Fall. There are now three U10 Male teams. U14 Female B team had a great Spring season and is looking forward to the Fall.

Jeremy Brodovsky – Both U15 Male teams played in State Cups. U15A Gunners won their group but were eliminated by Buckingham. U15B Lightning didn’t fair as well but never lost…their pride. The Gunners played in the U15 Spring League and did well. The Lightning played in the U14 Spring League and were also very competitive. Forty-one boys tried out for the two teams. The teams are training together over the summer and also with Plymouth Whitemarsh High School players. They are looking forward to the Fall season and there’s talk of a possible overseas trip next summer. Jeremy also reported on the women’s team. They did very well in the Spring, finishing first in their division, and are looking forward to the Fall season. They were very grateful for having access to the turf field at Victory Fields.

There being no further business, the meeting was adjourned at 9:18 pm.

Travel Report – Bill Ruppenthal

Summer Training Field Allocation

Summer training is planned; the following teams have requested field space and have been assigned to it. If anyone still wants space prior to August 11, they need to contact me to see what is available. It will be posted on the website later this week.

• U9 Boys All
• U10 Boys All
• U11 Boys All
• U14 Boys All
• U15 Boys All
• U12 Girls
• U14 Girls B
• U15 Girls

The fall training matrix will be determined in a meeting in late July, early August, all will need to be present, I will schedule it shortly.

Uniform Orders

Uniform orders were due to me by Friday, June 13 for all Youth teams. To date, 12 out or 19 have not given them to me. The final order is being submitted tomorrow, without your order, you will have to make do with my estimate. So far I have gotten orders from:

U11B-A, U11B-B, U11G, U12B., U12G, U14B-A, U14B-B, U15B-A, U15B-B

I won’t hunt you down; everyone has been given plenty of time to get it to me.

EPYSA Registration

We’re looking good here; one team needs to finish adding all their players. I can’t track PSC registration, so I stopped doing it.

Paperwork Night

Following below is a list of all teams and, judging from responses, what looks like who will need RG-6 and/or passes printed and ready for tomorrow night. The last column is a suggested time. These are not appointments; they are just an attempt to stagger arrivals and to help ensure that teams are there at the same time. Teams will be handled as a team with only extreme exceptions.

AGE GROUP	BOY	GIRL	TEAM NAME	Coach	PSC Print?	Time
U9		√		Rost	yes	7:15
U10		√	Beasties	Willis	Yes	6:45
U11		√	Piranhas	Khatchadourian	pass	7:15
U12		√	Wildfire	D. Miller	No	6:30
U13		√	Kickers	McDade	Yes	6:30
U14		√	Valkyrie	R. Miller	pass	–
U14		√	Panthers	Mazer	Yes	7:00
U15		√	Power	Knudsen	Yes	7:30
U9	√		Panthers	Cranney	No	6:30
U9	√		Rock	Weinstein	Yes	6:30
U10	√		Rox	Amon	yes	6:45
U10	√		Pirates	Mazer	Yes	6:45
U10	√		Sharks	Wrede	yes	6:45
U11	√		Gladiators	Stanton	No	7:30
U11	√		Red Bulls	Aprile	Yes	7:30
U12	√		Fire	Smith	Yes	7:15
U13	√		Revolution	Sejda	yes	7:45
U14	√		Knights	Hunter	No	–
U14	√		Rocks	Stasak	Yes	7:45
U15	√		Gunners	Ciesielka	Yes	7:00
U15	√		Lightning	Brodovsky	Yes	7:00
Teams	21			Total	15
				Percent

 

 

 

Intramural Report – Dave Miller

 

Registration Numbers: (June 17, 2008)

Division	2008 Registered	2007 Registered	Planned Maximum	Open Spots	Wait List	Planned Max Teams*
U6 Coed	68	99	112	44	-	14
U7 Boys	71	-	80	9	-	8
U8 Boys	53	148	80	27	-	8
U10 Boys	70	90	112	42	-	8
U12 Boys	53	68	96	43	-	6
U14 Boys	40	47	64	24	-	4
Rec Boys	56	73	60	4	-	4
U8 Girls	87	102	120	33	-	12
U10 Girls	76	111	140	64	-	10
U12 Girls	100	101	128	28	-	8
U14 Girls	65	74	96	31	-	6
Rec Girls	48	39	42	-	6	2
Total	787	952	1130	349	(6)

Planned Max Teams* – The number of maximum teams and players may be revised as registration continues toward July 15. We can revise the number of teams in each division up or down depending on the number of registered players by July 15.

Division Configurations:

U6 Coed: 12 teams with 5 to 6 players per team playing 3v3 (w/o Keepers).

U7 Boys: 8 teams with 8 to 9 players per team playing 5v5 (w/o Keepers).

U8 Boys: 6 teams with 8 to 9 players per team playing 5v5 (w/ Keepers).

U10 Boys: 6 teams with 11 to 12 players per team playing 8v8.

U12 Boys: 4 teams with 13 to 14 players per team playing 9v9 or 10v10.

U14 Boys: 4 teams with 10 to 11 players per team playing 9v9.

U8 Girls: 12 teams with 7 to 8 players per team playing 5v5 (w/ Keepers).

U10 Girls: 6 teams with 12 to 13 players per team playing 8v8.

U12 Girls: 8 teams with 12 to 13 players per team playing 9v9 or 10v10.

U14 Girls: 6 teams with 10 to 11 players per team playing 9v9.

Division Coordinators:

Still have openings for both the U8 Boys and Girls divisions. The mass e-mail did generate interest in the other open positions for the U7 Boys and U12 girls.

U7 Boys Coordinator – Caroline Shuman,

U12 Girls Coordinator – Jon Riesburg

Division Volunteers:

Division	Head Coach	Assistant Coach	Equipment / uniforms	Other*
U6 Coed	1	6	2	3
U7 Boys	5	5	4	4
U8 Boys	2	4	1	2
U10 Boys	3	4	3	0
U12 Boys	2	2	2	1
U14 Boys	2	3	0	1
Rec Boys	4	0	0	0
U8 Girls	4	11	3	8
U10 Girls	7	5	2	2
U12 Girls	4	7	3	0
U14 Girls	3	2	2	1
Rec Girls	3	1	0	1

Other* – Fund Raising, Beef & Beer, Tournament Committees.

Miscellaneous:

1. Philosophy behind the number of teams and roster size is based on a minimum of 2 to 3 subs per team. This is to maximize the amount of playing time each child gets. The goal is to increase playing time from minimum of 50% to approaching 70% of the game time per child.
2. Each Coordinator should have received their Plymouth SC database Login and Password from the registrar. If not or you are having trouble accessing the database please let me or the registrar know.
3. I will be sending to each Coordinator a list of their coaches and assistant coaches, though you can access this through the database.
4. Every Coordinator, Coach and Assistant Coach MUST complete the Risk Management Application.

July 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, July 15th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Renee Ebersole

Joe Hunter

Dave Miller

Dennis O’Brien

Travel Coaches

Jim Amon

Ira Mazer

Gene Sejda

 

Intramural Coordinators

Joe Hahn

Doug Hargrove

Howard Johnson

Greg Nowak

Jon Riesberg

Caroline Shuman

Joe Hunter called the meeting to order at 8:05 pm.

A quorum was determined to be present.

SCHOLARSHIP COMMITTEE

Ira Mazer discussed that the committee met earlier tonight and the scholarship application is done except for formatting. Ira will have the final application complete and forward it to Joe Hunter within the week. Joe will forward the application to the Board for review and approval at the August meeting. The scholarship amount proposed for next year is $1,000 each for one girl and one boy.

PLYMOUTH TOWNSHIP DAY, JULY 26^th.

Joe Hunter, Ivan Bell and Bob Blundin will be working the Club’s booth. The Kixx will be there with a shoot-on soccer goal. Joe will use Club patches as prizes.

PICTURE DAY, SEPTEMBER 13^th.

Picture day is September 13^th at Greater Plymouth Community Center. We need volunteers to organize the teams and help maintain the schedule.

FAMILY NIGHT AT PLYMOUTH MEETING DICK’S SPORTING GOODS, AUGUST 21^ST.

Joe Hunter has Dick’s discount packages to distribute to the coaches and their teams. We will try to coordinate uniform distributions with this event. We need volunteers to help players select appropriate equipment. Dick’s will have discounts in addition to the “team packet” coupons.

TECHVANTICS PHOTOGRAPHY

Techvantics Photography will be given an opportunity to provide their services to the Club. These services include game-day action photography, a variety of photo products, and web based ordering and payment options. Once our game schedule is set, Techvantics will schedule home game-day photo shoots and handle all coordination and marketing efforts. There will be no cost to the Club. The Club will receive a percentage of Techvantics’ sales receipts. There will be a link to Techvantics’ website from the Club’s website.

PLYMOUTH SOCCER CLUB NOT FOR PROFIT STATUS

Joe Hunter received a letter from the Internal Revenue Service stating that the Club is currently not recognized as a not for profit organization. There is an IRS Form that must be completed and filed as well as a filing fee that must be paid before the IRS will consider changing the Club’s status. The Club’s accounting firm (Lawrence F. Tornetta, Ltd.) will complete and file the form.

Greg Nowak discussed the possibility that the Club could claim not for profit status as a member of Eastern Pennsylvania Youth Soccer Association (EPYSA). We are in the process of determining if EPYSA has a “Group Exemption” letter from the IRS.

PLYMOUTH TOWNSHIP PARK CLEAN-UP DAY

Joe Hunter noted that the Plymouth Township Park Clean-up Day was a great success. Ninety-seven members participated. The township will honor Plymouth Soccer Club with a plaque in September, thanking the Club for its community service.

APPOINTMENTS

Joe Hunter appointed Howard Johnson to be U8 Boys Intramural Division Coordinator, and Shawn Coyle to be U8 Girls Intramural Division Coordinator.

STANDARD REPORTS

President(Joe Hunter) – As of tonight, 1,196 players registered with the Club. Intramural Coordinators should verify all coaches and parent volunteers have completed the Club’s Risk Management Application. Joe noted that only registered players are to play with the Club. No coaches are permitted to play unregistered players. No additional items.

Vice President – Travel(Bill Ruppenthal) – no report. Bill will hold a travel coaches meeting July 30^th to schedule Fall practices and distribute player and coach passes.

 

Vice President – Intramural(Dave Miller) – Dave presented a detailed report on the current registration status by division. The report noted division team configurations (number of teams and players per team). Dave answered numerous questions, primarily from Division Coordinators, about the timing of forming teams, practice and game schedules, field sizes and locations, and recruiting coaches.

Treasurer (Jon Gatta) – Jon was not present, but his report was distributed by Joe Hunter.

Chief of Referees (Ivan Bell)– Ivan received approval for the Grade 8 referee certification program to take place the last two weeks of August. EPYSA has raised the fee from $70 to $100 per person. He currently has 12 to 14 individuals interested in the course. The course capacity is 30 people and is expected to fill quickly. The Club will reimburse members for the course fee if they successfully complete the course and commit to referee for the Club in the Fall. Ivan expects to have a good pool of referees available. There was some additional discussion about payment and reimbursement of referee fees and assignment of referees to divisions.

Director of Fundraising (Renee Ebersole) – We have over 40 sponsors so far this year. Renee got prices for Plymouth Soccer Club car magnets. It was moved that the Club purchase 1,000 magnets. The Board adopted the motion. The magnets will be sold for $5 each. The fundraising event at Applebee’s restaurant in Andorra on Monday, June 9^th raised $142 for the Club.

Director of Equipment(Dave Miller for Debbie Miller) – Debbie will distribute game balls and coaches shirts at the travel coaches meeting July 30^th.

Travel Head Coaches– Gene Sejda suggested that the Club coaches that have goal keeper experience (4 or 5 individuals) present a “Keepers Clinic” for interested players.

OLD BUSINESS

COLONIAL SCHOOL DISTRICT ZONING CHANGE

Dennis O’Brien gave an update of the status of the proposed Colonial School District zoning request to provide an institutional overlay to the Victory Fields area of their property. The latest meeting (July 10^th) continued with much discussion by residents and Supervisors. The Board of Supervisors voted to continue to hold open the request until additional informational meetings can take place between the Supervisors and the School District. They also requested that the township solicitor draft an ordinance governing the use of outdoor recreational lighting. Club members that are Whitemarsh Township residents and support the zoning change or wish to provide input regarding the lighting ordinance, are encouraged to contact their township Supervisors.

There being no further business, the meeting was adjourned at 9:25 pm.

August 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, August 19th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers Select Teams Coach Nominees

Jon Gatta Dan Ely

Joe Hunter Jerry Moore

Marc Levin Mark Rooney

Dave Miller Adam Schildt

Debbie Miller

Dennis O’Brien

Bill Ruppenthal

Travel Coaches

Jim Amon

Dom Aprile

Mo Cranney

Craig Smith

Dave Stasak

 

Intramural Coordinators

Bob Blundin

Joe Hahn

Mark Melvin

Jon Riesberg

Caroline Shuman

Joe Hunter called the meeting to order at 8:00 pm.

A quorum was determined to be present.

GERRY HESS – KWIKGOAL REPRESENTATIVE

Gerry spent a few minutes discussing KwikGoal’s product line and reputation in the industry. There was a discussion about a demonstration of KwikGoal’s training aids and it was decided that the spring or summer would be a better time to set-up a demonstration for the coaches. Gerry left his contact information and copies of KwikGoal catalogs and Goal Safety literature.

RENTAL LIGHTS

Quotes from Norris Sales and United Rentals were obtained for six rental lights for the upper field at the Greater Plymouth Community Center. The United Rentals price was lower and below our budgeted amount. The Board agreed to select United Rentals as the vendor for the rentals. The lights will be delivered to the community center on September 2^nd.

PICTURE DAY, SEPTEMBER 13^th.

Picture day is September 13^th at Greater Plymouth Community Center. Caroline Shuman and Renee Ebersole volunteered to schedule the teams. Once Division Coordinators have their schedules set, forward them to Renee and Caroline to allow for proper scheduling. Also forward them to Joe Hunter who will forward them to Techvantics Photography to schedule action shots.

FAMILY NIGHT AT PLYMOUTH MEETING DICK’S SPORTING GOODS, AUGUST 21^ST.

We have many volunteers for family night. Joe Hunter has Dick’s discount packages to distribute to the coaches and their teams. This is a good night to try to coordinate uniform distributions. Dick’s will have discounts in addition to the “team packet” coupons.

VOTE ON SELECT COACHES

Mark Melvin distributed the list of nominees for select team coaches. There are currently no nominees for some of the Girls’ age groups. The Board asked the coaches questions regarding their experience. There was much discussion among the Board members about the select teams’ tryouts, practice schedule, and number of teams in each age group. A motion was made to approve the slate of select team coaches. The motion was adopted by the Board. Tryouts will be held in the coming weeks for select teams. The tryout process will be similar to the travel program tryout process.

SCHOLARSHIP COMMITTEE

Joe Hunter presented the Club’s Scholarship Award and application for approval by the Board. The proposed scholarship amount is $1,000 each for one girl and one boy. The Board members were given an opportunity to ask questions regarding the award. A discussion followed. A motion was made to approve the Scholarship Award and application. The motion was adopted by the Board.

PLYMOUTH SOCCER CLUB NOT FOR PROFIT STATUS

Joe Hunter notified the Board that the necessary IRS form was filed along with the required fee, to begin the process of changing the Club’s status to a not for profit organization. A motion was made to approve the payment of fees incurred by the Club’s accounting firm (Lawrence F. Tornetta, Ltd.) to complete and file the form. The motion was adopted by the Board. Tornetta is currently reviewing the form prepared by Jon Gatta to obtain exemption from sales and use tax in the Commonwealth of Pennsylvania. A motion was made to approve the payment of fees incurred for this service. The motion was adopted by the Board.

STANDARD REPORTS

President (Joe Hunter) – As of tonight, 1,429 players registered with the Club. Intramural Coordinators should verify all coaches and parent volunteers have completed the Club’s Risk Management Application. 80 players are registered for the Kixx camp. Plymouth Township Day was a great success. We received a letter from the township thanking us for participating. Joe is scheduling a meeting with Leslie Richards from Whitemarsh Township to begin talks to get additional field space from the township. No additional items.

Vice President – Travel and Director of Fields (Bill Ruppenthal) – The training schedule is listed and updated on the Club’s website. If coaches need additional training time, the weekends have open time slots. The Inter-County Soccer League game schedules will be posted within the next day or two. Uniforms are available to be picked-up. Fields are being lined. Line maintenance will begin next week. Matrices of field assignments are noted on the website. If your field is flagged due to poor weather, don’t go to another. You are off for that day. There was a general discussion among Board members concerning field maintenance issues at Greater Plymouth Community Center.

 

Treasurer (Jon Gatta) – Jon reviewed the previous month’s results and explained fluctuations from the previous year. There was a discussion regarding account numbers showing on the reports that are distributed. Jon will look into possible ways to block the numbers. Jon gave Bill Ruppenthal envelopes containing referee fee and stipend amounts to be distributed to the coaches.

Chief of Referees (Ivan Bell)– no report – Ivan is attending the Grade 8 referee certification program.

Director of Coaching (Marc Levin) – Marc will be organizing this year’s Goal Keeper clinic. More details will follow.

Director of Fundraising (Renee Ebersole) – no report. Joe Hunter noted that we now have 56 sponsors. Discount card return envelopes have been received. The cards have not yet been received.

Director of Equipment (Debbie Miller) – All equipment has been distributed; contact Debbie if any additional items are needed.

Division Coordinators Reports – Teams have generally been formed, some coaching positions are still being filled.

Travel Head Coaches Reports – Miscellaneous tournament news.

GOOD OF THE GAME

The Red Cross is accepting money and time donations to help the victims of the recent Conshohocken apartment fire. This was brought to Joe Hunter’s attention via email by one of our assistant coaches. A motion was made to include the Red Cross request in our mass emailing for Dick’s Family Night event. The motion was adopted by the Board.

There being no further business, the meeting was adjourned at 9:36 pm.

September 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, September 16th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Renee Ebersole

Jon Gatta

Joe Hunter

Marc Levin

Dave Miller

Debbie Miller

Dennis O’Brien

Travel Coaches

Jim Amon

Ira Mazer

Brandon Rost

 

Intramural Coordinators

Doug Hargrove

Dave Jordahl

Mark Melvin

Greg Nowak

Joe Hunter called the meeting to order at 8:08 pm.

A quorum was determined to be present.

DANA YOUNG – PLYMOUTH SOCCER GEAR WEBSITE “STORE”

Dana spent a few minutes discussing his business and his proposal to sell Plymouth Soccer Club apparel and other gear through a catalog and possibly the Club’s website. There was a general discussion about the demand for the gear and potential sales venues and pricing. He was asked to come back to the Club with a formal proposal regarding pricing, ordering and delivering logistics before the Club will agree to move forward with any decision. Debbie Miller asked if Dana could be available for the upcoming Bill Lapp tournament to provide onsite on demand gear printing. Dana said he would provide those services.

PICTURE DAY – The day ran relatively smoothly and on schedule.

PLAQUE FOR CLEAN-UP DAY

Joe Hunter discussed the Plymouth Township presentation of a commemorative plaque to the Club to honor our service on Clean-up Day. Joe passed the plague around during the meeting.

PERMANENT LIGHTS FOR GREATER PLYMOUTH COMMUNITY CENTER UPPER FIELD

Joe discussed funding a donation to Plymouth Township to expedite acquiring permanent lights on the upper field. A general discussion took place regarding the amount, timing and benefits of funding the lights. The Directors were receptive to the idea of making a donation and will address the issue as more details become available.

SANDBAGS ON SCHOOL DISTRICT GOALS

Jon Gatta discussed the lack of weights on school district goals used by the Club. A general discussion took place regarding who is responsible for providing the weights, what type of weights should be used, and who will notify the school district about the situation. Joe Hunter said he would discuss the issue with Bill Ruppenthal – Director of Fields, and determine how to proceed.

MILES PARK EXTRA FIELD SPACE

Whitemarsh Township has provided the Club extra field space at Miles Park. The configuration for the field is still under discussion. It will most likely be used for practices at this time.

STANDARD REPORTS

President(Joe Hunter) – Joe received letters from the IRS and Pennsylvania Department of Revenue acknowledging receipt of applications for not for profit status and tax exempt status, respectively.

Vice President – Traveland Director of Fields (Bill Ruppenthal) – Bill provided a report noting training schedules and locations. The report also noted comments on rescheduling rainouts from the first two weekends of the season. Bill has coaches’ gear and will notify coaches via email when it’s available for pick-up.

Vice President – Intramural(Dave Miller) – See addendum below.

 

Treasurer (Jon Gatta) – Jon reviewed the previous month’s results and explained fluctuations from the previous year. Overall, results appear in line with expectations. Greg Nowak reminded Jon and Joe Hunter of the need to plan for the year end tax and accounting reporting requirements.

Chief of Referees (Ivan Bell)– The new Grade 8 referee graduation class appears to be doing an overall good job at the Club’s games. There was a general discussion regarding accounting for referee fees.

Director of Coaching (Marc Levin) – Marc briefly discussed junior registration. A general discussion followed regarding the online registration process with regards to junior registration. Marc also gave an update on the Goal Keepers clinic that will be starting shortly. World Cup Soccer Academy will be running the clinic.

Director of Fundraising (Renee Ebersole) – All but 7 sponsors out of 60 have paid. Discount cards were distributed on picture day. The coaches liked the return envelopes. Planning is ongoing for the beef and beer. Renee suggested and the Board agreed to presell tickets and distribute bonus raffle tickets with the presold admission tickets.

Director of Equipment(Debbie Miller) – All equipment has been distributed; contact Debbie if any additional items are needed.

Division Coordinators Reports – Mark Melvin gave a quick select team coach update. Some coordinators noted field line issues. Greg Nowak noted some problems with uniform sizing. There was a short discussion on how notification is made when fields are closed due to weather.

Travel Head Coaches Reports – Miscellaneous news.

GOOD OF THE GAME

Dennis O’Brien noted that at a recent Quakertown game he attended, contributions were taken to support the family of a U15 soccer player that recently died at a high school practice. He will contact Quakertown’s coach to find out more information and determine if it would be appropriate for the Club to consider making a donation.

There being no further business, the meeting was adjourned at 9:41 pm.

September 16, 2008 Intramural Report – Plymouth Soccer Club

General:

Season got off to a rough start with Hanna rolling through the area the first weekend of games and some rainy weather on Friday before the start of the second weekend. However, most games scheduled particularly those with early start times on Saturday September 6 got them in. Some of the u12 division games were postponed and will be made up sometime during the season. There were a few issues this past weekend with the extremely high temperatures and humidity.

An e-mail is being sent out with a reminder on playing under adverse weather conditions and how teams, coaches, referees and parents should or could make adjustments. Please note that under the general rules for each age division (on the club website) are adjustments that can be made in cases where teams are short players or in cases of extreme weather.

There are no other known issues to report.

Below is the final recap of registration numbers with columns for what was originally planned and what the final numbers were.

Registration Numbers: (September 15, 2008)

Division	2008 Registered	2007 Registered	Planned Teams/Players Maximum	Actual Teams/Players 2008	2008 Unfilled Spots based on Original Plan	2008 Unfilled Spots based on Actual
U6 Coed	95	99	14/112	12/95	17	1
U7 Boys	80	-	8/80	8/80	0	0
U8 Boys	71	148	8/80	8/71	9	9
U10 Boys	91	90	8/112	8/91	21	21
U12 Boys	63	68	6/96	4/63	33	1
U14 Boys	46	47	4/64	4/46	18	18
Rec Boys	64	73	4/60	4/64	0	0
U8 Girls	117	102	12/120	12/117	3	3
U10 Girls	98	111	10/140	8/98	42	14
U12 Girls	111	101	8/128	8/111	17	17
U14 Girls	73	74	6/96	6/73	23	23
Rec Girls	55	39	3/63	3/55	8	8
Total	964	952	89/1123	85/964	191	147

Division Configurations/Playing Format:

U6 Coed: 12 teams with 7 to 8 players per team playing 4v4 (w/o Keepers)

U7 Boys: 8 teams with 10 players per team playing 5v5 (w/o Keepers).

U8 Boys: 8 teams with 8 to 9 players per team playing 5v5 (w/ Keepers).

U10 Boys: 8 teams with 11 to 12 players per team playing 8v8.

U12 Boys: 4 teams with 15 to 16 players per team playing 11v11.

U14 Boys: 4 teams with 11 to 12 players per team playing 10v10.

U8 Girls: 12 teams with 9 to 10 players per team playing 5v5 (w/ Keepers).

U10 Girls: 8 teams with 12 to 13 players per team playing 7v7.

U12 Girls: 8 teams with 13 to 14 players per team playing 10v10 or 11v11.

U14 Girls: 6 teams with 12 to 13 players per team playing 9v9.

Division Coordinators:

All coordinator positions are filled.

U6Coed – Mark Melvin

U7 Boys – Caroline Shuman

U8 Boys – Howard Johnson (new)

U10 Boys – Dave Jordahl

U12 Boys – Greg Nowak

U14 Boys – Doug Hargrove

Rec (U19) Boys – Dennis Stanton

U8 Girls – Shawn Coyle (new)

U10 Girls – Bob Blundin

U12 Girls – Jon Riesburg

U14 Girls – Joe Hahn

Rec (U19) Girls – Jeff Levin

Miscellaneous:

1. Philosophy behind the number of teams and roster size is based on a minimum of 2 to 3 subs per team. This is to maximize the amount of playing time each child gets. The goal is to increase playing time from minimum of 50% to approaching 70% of the game time per child.

Appendix A

To give some perspective on where we are at in relation to last year’s registration at approximately this point in time (September 15, 2007) and on registration as a whole. For the most part we are on track with numbers this year compared to last year based on the September 15 date.

Registration Numbers: (September 15, 2008)

* – This year the U7 and U8 boys were separated from previous years when they were combined in one U8 group. Their numbers have traditionally been large with upwards of 16 teams. So for comparison purposes this year’s numbers are combined.

October 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, October 21st, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Joe Hunter

Marc Levin

Dave Miller

Debbie Miller

Dennis O’Brien

Travel Coaches

 

Intramural Coordinators

Bob Blundin

Joe Hahn

Jeff Levin

Mark Melvin

Joe Hunter called the meeting to order at 8:15 pm.

A quorum was determined to be present.

CLEANING OF THE FIELD AFTER GAMES AND PRACTICES

Joe Hunter emphasized Bill Ruppenthal’s remarks in Bill’s Vice President – Travel Report stressing the importance of removing all trash and debris from the fields after practices and games. We jeopardize our privilege to continue to use the fields by leaving them littered. There was also an incident at Greater Plymouth Community Center, where a fuel truck left marks in the upper field when refueling the temporary lights. The community center was also concerned about damage to the sprinkler system. Once again, we must be diligent in maintaining and policing the fields to continue to be permitted to use them.

INJURIES

Mark Melvin distributed copies of a recent Parade magazine article that focused on women’s common sports injuries and how to help prevent them. He also included an ACL injury prevention and performance enhancement program developed by an orthopedic group. Bob Blundin discussed training coaches to use proper stretching techniques with their teams. Bob will gather information to present at a later meeting.

BRITTINGHAM’S/MEETING TIME CHANGE

Joe Hunter discussed changing the night for the Brittingham’s holiday party to Thursday night to allow for a normal Tuesday night December Club meeting. Joe also discussed changing the meeting times for the winter. It was agreed that starting with the next meeting, the Club meetings will start at 7:30PM.

PLYMOUTH TOWNSHIP TURF MAINTENANCE MEETING

Joe Hunter and Mike Ciesielka have been invited to attend Plymouth Township’s grounds crew turf meeting October 30^th at the community center. In preparation for the meeting, Mike has obtained two estimates from companies to either provide the township with guidance on how to care for the fields or to actually perform the field maintenance activities.

REGISTRATION FOR JUNIORS, MEN’S AND WOMEN’S TEAMS

There was a general discussion about how to handle Club registration for Junior’s, Men’s and Women’s teams. This has become a more significant segment for the Club, and these individuals don’t currently follow the process used for registering youth players. The Board determined that the discussion would be more productive if Mike Ciesielka and Kim Burke were present to discuss their thoughts about the best way to handle registration, uniforms, insurance waivers, etc. Further discussion was tabled at this time.

501(c)(3) GRANTED RETROACTIVE TO APRIL 7^TH, 2005

The Internal Revenue Service granted the Club’s request to be classified as a 501(c)(3) organization for federal income tax purposes. The status was applied retroactively effective April 7, 2005.

STANDARD REPORTS

President (Joe Hunter) – Joe noted a coach was suspended for the 2008-2009 season. As a result of this incident, Joe introduced a motion to amend the travel policy regarding uniforms. After a general discussion, the motion was adopted by the Board.

Vice President – Travel and Director of Fields (Bill Ruppenthal) – See addendum below.

Vice President – Intramural (Dave Miller) – Dave discussed an incident at a recent intramural game. A general discussion followed about potential training for intramural coaches. Marc Levin will investigate courses available for coaches interested in formal training. A general discussion took place regarding referees for intramural playoffs.

Chief of Referees (Ivan Bell)– There has been some attrition of referees this season. There seems to be a lack of older referees that would be suitable for older youth and adult teams. Ivan also discussed a potential cost savings in the future if the Club orders referee kits directly instead of going through a third party.

Director of Coaching (Marc Levin) – Marc discussed sponsoring an “E” license coaching course for the Club. The Board agreed that Marc should pursue the idea. The initial thought is to present the course in the spring. Marc will also discuss the course scheduling with EPYSA.

Director of Equipment (Debbie Miller) – All equipment has been distributed; contact Debbie if any additional items are needed.

Division Coordinators Reports – Mark Melvin gave a quick select team registration update. Jeff Levin discussed an issue that arose at a recent practice.

NEW BUSINESS

There was a general discussion of the stormwater drainage plans regarding the Miles Park field in Whitemarsh Township. Comments regarding team and spectator areas will be forwarded to Whitemarsh Township.

There being no further business, the meeting was adjourned at 9:25 pm.

Addendum V.P. of Travel Report – 10/21/2008 Training SchedulesIt is posted on the website and kept up-to-date. It is final. If you want to line up a scrimmage or friendly, either pick a weekend, checking with me for a time and location, or make arrangements with the coaches assigned. I will not be brokering deals. There are times available on weekends, lots of it actually. Let me know if you want to schedule something on a weekend, do not use a field unless you tell me.

JuniorsJunior registration was completed; we have 2 or 3 teams competing. One in U16 Elite, One in U17 Elite and one in U17 First Division. Games begin the first weekend in November.

Coaches gearI know of one coach still to get a coat, which may be taken care of tonight. If you or your assistants did not get one, you will have until the end of month to get in touch with me. After that it will be turned over to the Equipment Manager.

Keeper JerseysIf you did not get a new one this year, let me know by the end of month to get in touch with me. After that it will be turned over to the Equipment Manager.

TrainingTravel teams should only be training on GPCC, no where else unless cleared with me first. There are no exceptions.

I am still getting multiple request from multiple people asking about fields being available. I go to great lengths to keep the schedule up-to-date on the TRAVEL homepage of the website. You must check this first to see if a field is available; it is called FALL 2008 GAME MATRIX. Inquiries that do not reference it will not be considered, this is taking up way too much of my time.

Field ConditionsMake sure your team picks up after themselves after games and training; the rule of thumb is to leave the field cleaner than it was when you got there. Violations will be dealt with in the only manner that anyone cares about, suspension of field privileges.

Coaches MeetingWe will have one in the next couple weeks. Topics to include, among other things that all primary teams should be playing in Cup competition; many developmental teams should also be competing here as well, especially at the younger ages. We will also discuss winter outdoor training; the parameters around it and the commitment required if it is desired.

 

 

Director of Fields Report – 10/21/2008

Fields are being lined every week. If you are playing on a field and the lines look too light, send me an e-mail about it please.

No one should ever be on Victory 2, the upper back field. It has signage, written in English that states that it is closed. I have had reports from CSD’s Turf Management that teams are warming up there prior to games or siblings are there playing while games are being contested. This has to come to an immediate halt, please advise all of your coaches who use Victory 3 and/or 4 about this.

Are any Divisions no longer using the Coervers at their location? If so, let me know and I will coordinate the winter redeployment of them. No n

November 2008 Meeting Minutes

The monthly meeting of the Board of Directors of the Colonial Soccer Club was held on Tuesday, November 18th, 2008 at the Plymouth Township Building on Belvoir Rd. Plymouth Meeting PA.

Attending:

­

Club Officers

Ivan Bell

Renee Ebersole

Joe Hunter

Marc Levin

Dave Miller

Debbie Miller

Dennis O’Brien

Travel Coaches

Jim Amon

Dom Aprile

Jens Knudson

Ira Mazer

Brandon Rost

Dave Stasak

 

Intramural Coordinators

Joe Hahn

Mark Melvin

Dennis Stanton

Joe Hunter called the meeting to order at 7:30 pm.

A quorum was determined to be present.

GPCC TURF MAINTENANCE MEETING

Joe Hunter discussed the Plymouth Township grounds crew turf meeting he and Michael Ciesielka attended at the Greater Plymouth Community Center. During the meeting, Joe and Mike learned that Plymouth Township was considering charging a surcharge to non-Township residents that participate in sports clubs (such as Plymouth Soccer Club) that use Township facilities. The surcharge is intended to help defray the cost of the excessive wear and tear on their fields. The Township has not finalized their decision to implement the surcharge. Joe Hunter asked the Township to put its proposed charges in writing so he can present the information to the Board. A discussion took place among the Board members and there was a general consensus that the Board was not interested in charging additional fees to members that are not Plymouth Township residents. The Board will discuss this issue further if the Township decides to implement the surcharge.

RESOLUTION FOR BYLAWS

Joe Hunter introduced four resolutions that would amend the Club’s bylaws. There were lengthy discussions about the changes. After additional discussion, it was determined that these proposed changes should be handled in accordance with Article XII – “Amendments of By-Laws” of our current by-laws. Further discussion was tabled at this time.

COACH SEVERINI

Coaches Jorge and Nicholas Severini attended the meeting to introduce themselves and discuss opportunities to work together in the future. Nicholas Severini is currently the head coach for the boys’ varsity soccer team at Plymouth Whitemarsh High School. Jorge Severini is currently the head coach for the boys’ varsity soccer team at Haverford High School, among other things. There were several parents at the meeting that asked Coach Nicolas questions about Plymouth Whitemarsh’s soccer program. Coach Nicholas also discussed how the Club could help prepare players for high school level soccer. Coach Jorge discussed licensing for coaches and motivating players. The Club is intending to hold an “E” license class for those interested in Spring, 2009. Coach Jorge will likely be the instructor.

HOLIDAY PARTY AT BRITTINGHAM’S

Joe Hunter noted the Club’s holiday party is at Brittingham’s, December 18^th at 8:00pm Division Coordinators should extend an invitation to their coaches.

OUTSTANDING INVOICES FOR MAGNETS AND UNIFORMS

Please pay all open invoices so the accounts can be properly closed before year end.

STANDARD REPORTS

President(Joe Hunter) – No additional report.

Vice President – Intramural(Dave Miller) – See addendum below.

 

Chief of Referees (Ivan Bell)– Based on feedback from some of the Intramural Coordinators, the referees performed somewhat admirably. There were approximately 15 new steady referees this season. Ivan reminded the Board and will notify the referees that continuing education is required. We have found a new, less expensive vendor for referee kits for next year.

Director of Coaching (Marc Levin) – Marc discussed planning for the Spring “E” license coaching course for the Club.

Director of Fund Raising (Renee Ebersole) – All but 4 sponsor fees have been collected.

Director of Equipment (Debbie Miller) – Equipment that you have finished with for the season can be returned to her.

Division Coordinators Reports– Mark Melvin gave a quick select team tournament update. Tournaments have either started or will be starting shortly. Debbie and Dave Miller noted that expanding the select team tryout and training process has helped the players participate in more tournaments.

GOOD OF THE GAME

Joe Hunter read a letter from a member family that had returned two discount cards due to financial difficulties they were having. Joe decided to mail the family the two discount cards courtesy of the Club. Joe related to the Board what some of our member families are currently experiencing financially and as a result, why he would challenge a possible Plymouth Township surcharge.

There being no further business, the meeting was adjourned at 8:53PM.

 

Addendum

V.P. of Intramural Report – 11/18/2008

General:

The season got off to a rough weather start in September and several weekends during October and November also created challenges. Most divisions completed all games as scheduled and on time. There may have been a division or two that couldn’t make up a game but again this was minimal. There are only two divisions still playing, the U19 Rec boys as per their schedule and the U14 Girls as a result of last weekend’s (Nov 15-16) weather. The U19 Rec boys should complete their season the weekend of November 29 – 30 with divisional playoffs. The U14 girls should also complete their playoffs the same weekend.

There were a few e-mails and comments made that some divisions’ seasons had ended early or earlier than most. Every division had a game schedule with a minimum of at least 9 games and some with a game schedule of 10 games with playoffs. Teams played anywhere from 9 to 13 games depending on division and playoff format. Going forward the plan will be to have divisions end their seasons by the time Select tournaments commence at various clubs for their age group. Next year there may some religious holidays potentially falling on the weekend which may require playing games on some Sundays and or both Saturday and Sunday.

Another issue, some families haven’t received their Barksdale soccer pictures. This issue will be addressed and taken care of before the end of November.

Dennis Stanton, U19 Rec Boys’ Coordinator, has asked the club to buy Tee shirts for the graduating seniors. I agree and would like to see all graduating seniors get either a Tee shirt or soccer jersey, similar to those the coaches received. There should be some money remaining in the trophy fund budget to offset the cost. Going forward I would like to see that for the U10 age group we provide a Tee shirt for the Bill Lapp Festival (mid point of their youth soccer career) and sweat shirts or sweat jackets to all graduating seniors.

There are no other known issues to report.

Division Coordinators:

All coordinator positions are filled.